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Ricoh
All in One Printer
SP C240SF
Ricoh SP C240SF User Manual
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Network
Settings
([User
Tools]
key
setting)
Ethernet
IPv4
Configuration
IPv6
Configuration
Printing
Lists/Reports
([User
Tools]
key
setting)
Configuration
Page
Fax
Journal
TX/RX
Standby
File
List
Quick
Dial
Dest.
List
Fax
Speed
Dial
Dest.
List
Scanner
Dest.
List
Scanner
Journal
Maintenance
Page
Special
Sender
List
Administrator
Settings
([User
Tools]
key
setting)
Set
Date/Time
Program
Fax
Information
Dial/Push
Phone
PSTN
/
PBX
PBX
Access
Number
Function
Priority
System
Auto
Reset
Timer
Energy
Saver
Mode
Language
Country
Reset
Settings
Menu
Chart
251
7
252
254
Table of Contents
Table of Contents
3
Guide to the Machine
13
Introduction
13
Trademarks
13
Disclaimer
15
Manuals for this Machine
16
Model-Specific Information
17
List of Option
19
How to Read this Manual
20
Symbols
20
Notes
20
About IP Address
20
Using Manuals
21
Installing Manuals on Your Computer
21
Opening Manuals
22
Removing Manuals from Your Computer
23
Feature Highlights
24
Using the Machine as a Printer
24
Using the Machine as a Copier
26
Using the Machine as a Scanner
29
Using the Machine as a Fax Machine
33
Guide to Components
36
Exterior: Front View
36
Exterior: Rear View
37
Interior
39
Control Panel
40
Getting Started
45
Installing the Machine
45
Where to Put the Machine
45
Unpacking
48
Turning the Power on
58
Initial Setup
61
Changing Operation Modes
62
Saving Energy
63
Multi-Access
64
Connecting the Machine
69
Connecting with a Computer Using a USB Cable
69
Connecting with a Digital Camera Using a USB Cable
70
Connecting with a Network Cable
71
Connecting to a Telephone Line
73
Configuring the Machine
76
Configuring the Ipv4 Address Settings
76
Configuring the Ipv6 Address Settings
78
Configuring Telephone Network Settings
81
Sharing the Printer on a Network
84
Installing Option
85
Installing the Paper Feed Unit (Tray 2)
85
Paper and Other Media
88
Supported Paper for each Tray
88
Specifications of Paper Types
92
Unsupported Types of Paper
98
Paper Storage Precautions
99
Printable Area
99
Loading Paper
101
Loading Paper in Tray 1
101
Loading Paper in Tray 2
110
Loading Paper in the Bypass Tray
113
Loading Envelopes
115
Specifying Paper Type and Paper Size
120
Placing Originals
124
About Originals
124
Placing Originals
126
Entering Characters
129
Restricting Machine Functions According to User
131
Enabling the User Restriction Settings
131
When Machine Functions Are Restricted
135
Using the Printer Function
137
Configuring Option and Paper Settings
137
Windows
137
Mac os X 10.3
138
Mac os X 10.4
138
Mac os X 10.5/10.6
138
Accessing the Printer Properties
140
Accessing the Printer Properties from the [Printers and Faxes] Window
140
Accessing the Printer Properties from an Application
140
Basic Operation in Printer Mode
142
If a Paper Mismatch Occurs
142
Canceling a Print Job
143
Printing Confidential Documents
145
Storing a Locked Print File
145
Printing a Locked Print File
146
Deleting a Locked Print File
147
Checking Which Locked Print File Jobs Have Been Canceled
148
Direct Printing from a Digital Camera (Pictbridge)
151
What Is Pictbridge
151
Pictbridge Printing
151
What Can be Done on this Machine
152
Exiting Pictbridge
153
When Pictbridge Printing Does Not Work
153
Using Various Print Functions
155
Print Quality Functions
155
Print Output Functions
156
Using the Copier Function
159
The Screen in Copier Mode
159
Basic Operation in Copier Mode
161
Canceling a Copy
162
Making Enlarged or Reduced Copies
164
Combining Multiple Pages
166
Copying Two or Four Pages Onto One Sheet
166
Copying both Sides of an ID Card Onto One Side of Paper
168
Making 2-Sided Copies
171
Specifying Scan Settings
174
Adjusting Image Density
174
Selecting the Document Type According to Original
175
Using the Scanner Function
177
The Screen in Scanner Mode
177
Registering Scan Destinations
179
Modifying Scan Destinations
184
Deleting Scan Destinations
185
Scanning Using the Control Panel
186
Basic Operation for Scan to E-Mail/Ftp/Folder
186
Basic Operation for Scan to USB
189
Specifying the Scan Settings
192
Scanning from a Computer
196
Basic Operation for TWAIN Scanning
196
Using the Fax Function
201
The Screen in Fax Mode
201
Setting the Date and Time
203
Registering Fax Destinations
205
Registering Fax Destinations Using the Control Panel
205
Registering Fax Destinations Using Web Image Monitor
208
Sending a Fax
211
Selecting Transmission Mode
211
Internet Fax Transmission Overview
212
Basic Operation for Sending a Fax
213
Specifying the Fax Destination
216
Useful Sending Functions
220
Specifying the Scan Settings
222
Using the Fax Function from a Computer (LAN-Fax)
225
Configuring the LAN-Fax Address Book
225
Basic Operation for Sending Faxes from a Computer
232
Editing a Fax Cover Sheet
234
Configuring Transmission Settings
236
Receiving a Fax
239
Selecting Reception Mode
239
Receiving an Internet Fax
242
Forwarding or Storing Faxes in Memory
243
Printing out Faxes Stored in Memory
246
Receiving or Rejecting Faxes from Special Senders
247
Configuring the Machine Using the Control Panel
249
Basic Operation Using the Menu Screen
249
Menu Chart
251
Copy Settings
255
Changing Copy Settings
255
Copy Setting Parameters
256
Scanner Settings
261
Changing Scanner Settings
261
Scanner Setting Parameters
262
Fax Transmission Settings
264
Changing Fax Transmission Settings
264
Fax Transmission Setting Parameters
265
Fax Feature Settings
267
Changing Fax Feature Settings
267
Fax Feature Setting Parameters
267
Fax Address Book Settings
274
Registering Fax Destinations in Fax Quick Dial/Speed Dial
274
Fax Address Book Parameters
274
System Settings
276
Changing System Settings
276
System Setting Parameters
276
Network Settings
285
Changing Network Settings
285
Network Setting Parameters
285
Printing Lists/Reports
289
Printing the Configuration Page
289
Types of Report
289
Reading the Configuration Page
290
Reading the Fax Journal
293
Reading the TX/RX Standby File List
294
Reading the Scanner Journal
295
Administrator Settings
297
Changing Administrator Settings
297
Administrator Setting Parameters
297
Printer Feature Settings
302
Changing Printer Feature Settings
302
Printer Feature Setting Parameters
302
Configuring the Machine Using Web Image Monitor
307
Using Web Image Monitor
307
Displaying Top Page
309
Changing the Interface Language
310
Checking the System Information
311
Checking the Status Information
311
Checking the Counter Information
312
Checking the Machine Information
316
Configuring the System Settings
317
Configuring the Sound Volume
317
Configuring the Paper Settings
318
Specifying the Size of Paper for Printing Copies
320
Configuring the Fax Settings
320
Specifying the Priority Tray
323
Configuring the Toner Saving Setting
324
Configuring the I/O Timeout Settings
325
Configuring the Black-And-White Print Priority Settings
326
Registering Destinations
327
Registering Fax Special Senders
328
Restricting Machine Functions According to User
329
Configuring the Network Settings
330
Checking the Network Status
330
Configuring the Ipv6 Settings
331
Configuring the Network Application Settings
332
Configuring the DNS Settings
333
Configuring the Auto E-Mail Notification Settings
334
Configuring the SNMP Settings
335
Configuring the SMTP Settings
337
Configuring the POP3 Settings
338
Configuring the Internet Fax Settings
339
Configuring the Ipsec Settings
341
Configuring the Ipsec Global Settings
341
Configuring the Ipsec Policy
342
Printing Lists/Reports
347
Configuring the Administrator Settings
349
Configuring the Administrator Password and E-Mail Address
349
Resetting the Machine's Settings
350
Backing up the Machine's Settings
350
Restoring the Machine's Settings from a Backup File
352
Configuring the Date and Time Settings
353
Configuring the Energy Saver Mode Settings
353
Troubleshooting
355
Overview
355
Common Problems
356
Paper Feed Problems
358
Removing Printing Jams
360
Removing Scanning Jams
366
Print Quality Problems
371
Checking the Condition of the Machine
371
Printer Problems
372
Changing the Printer Driver Settings
374
Printed Colors Do Not Match Displayed Colors
375
Print Positions Do Not Match Display Positions
375
Copier Problems
376
Scanner Problems
378
Fax Problems
379
Error and Status Messages on the Screen
385
Replacing Print Cartridges
395
Replacing the Waste Toner Bottle
401
10. Maintenance
407
Cleaning
407
Cautions to Take When Cleaning
407
Cleaning the Toner Density Sensor
408
Cleaning the Friction Pad and Paper Feed Roller
410
Cleaning the Registration Roller and Paper Tray
412
Cleaning the Exposure Glass
416
Cleaning the Auto Document Feeder
416
Moving the Machine
417
Moving over a Short Distance
418
Moving over a Long Distance
418
Disposal
420
If the Machine Is Not Going to be Used for a Long Time
421
Preparing the Machine for a Long Period of Inactivity
421
Using the Machine Again after It Has Been Inactive for a Long Period
422
Where to Inquire
424
Consumables
425
Print Cartridges
425
Waste Toner Bottle
426
11. Appendix
427
Functions and Network Settings Available in an Ipv6 Environment
427
Available Functions
427
Transmission Using Ipsec
429
Encryption and Authentication by Ipsec
429
Security Association
430
Encryption Key Exchange Settings Configuration Flow
431
Specifying Encryption Key Exchange Settings
431
Specifying Ipsec Settings on the Computer
432
Enabling and Disabling Ipsec Using the Control Panel
434
Specifications of the Machine
435
General Function Specifications
435
Printer Function Specifications
437
Copier Function Specifications
437
Scanner Function Specifications
438
Fax Function Specifications
440
Specifications of Options
443
Paper Feed Unit TK1010
443
Electromagnetic Interference
444
Copyright Information about Installed Applications
445
Expat
445
Jpeg Library
445
Index
447
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Initial Guide
254 pages
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Ricoh SP C240SF Specifications
General
Brand
Ricoh
Model
SP C240SF
Category
All in One Printer
Language
English
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