Setting up an address book_ 96
1. Press Machine Setup > Application Setting > Address Book from the
display screen.
2. Select th
e address’s checkbox you want to delete and press the
(delete) icon.
3. Press the icon when the confirmation window appears.
The selected address will be deleted from the list.
Checking Address Book for an entry
You can see an individual’s or group’s address information.
1. Press Machine Setup > Application Setting > Address Book from the
display screen.
2. Pre
ss the address you want to see.
The display screen shows all the information for the address.
You can edit the address directly pressing (edit) icon in the
detail’s screen, or if you select a
group address, you can also see
the individual addresses in the group address.
Setting up an address book using SyncThru™
Web Service
You can store addresses conveniently from a networked computer using
SyncThru™ Web Service. Only users registered in the machine can store
addresses through login SyncThru™ Web Service.
Storing on your local machine
This method means that you store addresses on your machine’s hard drive.
You can add addresses, as well as group them in particular categories.
Adding addresses in Individual Address Book
1. Turn your networked computer on and open the web browser.
2. Enter yo
ur machine’s IP address as the URL in a browser.
(Example, http://123.123.123.123)
3. Press Enter or click Go
to access the SyncThru™ Web Service
shows.
If necessary, you can change the language in the upper corner
of SyncThru™ Web Service.
4. Click Login.
5. Enter the
ID and password, and select a domain you log into the
machine.
6. Click Login.
If you do not use the SyncThru™ Web Service for five minutes,
you will be automatically logged out.
7. Click AddressBook.
8. Cli
ck Add.
9. Enter
the name to be added, and select the speed dial number in
General.
• Speed Dial Number is the number representing a
recipient’s information, you can use the numeric keypad on
the control panel.
• Check Favorite for addresses you often use. You can
easily find them from the search results.
10. En
ter the email address in E-mail.
11. Enter t
he fax number in Fax.
12. Check the enable SMB box in SMB. You can enter the SMB
information after checking this checkbox.
13. Enter the server address in decimal notation or a host name in SMB
Server Address.
14. Enter the
server port number in SMB Server Port.
15. Enter the login name in Lo
gin Name.
In case of SMB or FTP, if you want the server to permit access
for unauthorized persons. Press the Anonymous box. This
box is unchecked by default. If you checked the Anonymous
box, go to step 18.
16. Enter the password in Password, and re-enter the password in
Confirm Password.
17. Enter the domain
name in Domain.
If the SMB server you entered is not registered on any domain,
leave it blank or enter the computer name of the SMB server.
18. Enter the scan file folder for storing scanned images in Path.
Example: /
sharedFolder/
19. Select the Sc
an folder creating policy option you want.
• Cre
ate new folder using login name: If you select this option,
the machine creates a sub-folder in the file folder you selected.
The sub-folder is named using the user name you entered in step
15.
If the file folder has a sub-folder with the same name
already, the machine does not create a sub-folder.
• Create new folder every: You can set the cycle of sub-folder
creation. The machine creates a sub-folder according to this
option set.
If the file folder has a sub-folder with the same name
already, the machine does not create a sub-folder.
- Day: A sub-folder is created every day. The sub-folder name
format is YYYY-MM-DD (e.g. 2012-01-01).
- Mo
nth: A sub-folder is created every month. The sub-folder
name format is YYYY-MM (e.g. 2012-01).
- Year: A sub-folder is created every year. The sub-folder
name format is YYYY (e.g. 2012).
• Cre
ate new folder only if scan output consist of several
files: If you select this option and scanned multiple files, the
machine
creates a sub-folder in the file folder you selected, and
the sent files will be stored in the sub-folder.
If all folder creation options are enabled at the same time, the
sent file(s) will be stored as below.
• Wh
en single scanned file is sent:
\\folder\us
er name\2012-01-01\DOC.jpg
• Wh
en multiple scanned files are sent:
\\folder\us
er name\2012-01-01\DOCJPEG\DOC000.jpg
\\folder\us
er name\2012-01-01\DOCJPEG\DOC001.jpg
\\folder\us
er name\2012-01-01\DOCJPEG\DOC002.jpg
20. Select th
e policy for generating file name in Filing Policy. If the
server has a file with the same file name already, the file will get
processed by following the file policy you selected.
• Change Name
: The sent file is saved as a different file name
that is automatically generated.
• Can
cel: Does not save the sent file.
• O
verwrite: The sent file overwrites the existing file.
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