WorkCentreâ„¢ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide
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The Internet Services Public Address Book screen allows you to upload a list of names and e-mail
addresses which can be accessed via the Public Address Book at the device.
The Public Address Book consists of a text file a CSV (Comma Separated Values) format. The majority
of word processing or spreadsheet packages will allow you to create a CSV file. A selection of E-mail
applications will also allow you to export a list of users in the CSV file format. There are also several
conversion packages available on the web.
The E-mail or Internet Fax services must be enabled at the device to access the Public Address Book.
To Add New Names
At your Workstation:
Note: To configure this feature or these settings you will have to access the Address Book tab, this
will require you to log in as a System Administrator. For details, refer to Access Internet Services as
System Administrator on page 24.
1. Click on the Address Book tab.
2. In the [Common Tasks] area, click on the [Add New Name] link.
3. In the Enter Name Address Area, enter details in the following fields:
• Friendly Name
• E-mail Address
• Internet Fax Address
4. Click on one of the following:
• Close button to save details and to return to the Public Address Book list page.
• Save & New button to save the details and clear the fields to enter additional names.
• Save & Close button to save the details and return to the Public Address Book list page.
To Edit a Name
1. From the Address Book tab, in the Public Address Book area, ensure [View All Names] link is
highlighted.
2. Click on the [Edit] link for the name you want to edit.
3. Edit the required fields, click on the [Save & Close] button when finished.
To Delete a Name
1. From the Address Book tab, in the Public Address Book area, ensure [View All Names] link is
highlighted.
2. Click on the [Delete] link for the name you want to delete.
3. Click on the [OK] button when the ‘Are you sure you want to delete this record?’ message
displays.
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