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FAX-645
Brother FAX-645 User Manual
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13 - 7
TROUBLESHOOTING AND ROUTINE MAINTENANCE
WARNING
Just after you have used the machine, the print head is extremely
HOT
!
Changing the Ribbon
1
Open the top cover by lifting the gray lever on the right side of the top cover.
2
Remove the print cartridge containing the used ribbon and set it upside—down with
the blue gear in the upper left corner.
95
97
Table of Contents
Default Chapter
3
Default Chapter
3
Table of Contents
3
Introduction
9
Using this Manual
9
Finding Information
9
About FAX/MFC
9
Fax Tones and Handshake
10
ECM (Error Correction Mode)
10
FAX-645 Control Panel Overview
11
FAX-685MC Control Panel Overview (MFC-960MC Panel Keys Are same as FAX-685MC)
13
2 Location and Connections
15
Caution
15
Packing List
15
Choosing a Location
16
Remove Ribbon Protection Sheet
16
Assembly
17
Attach the Paper Wire Extension
17
Attach the Paper Tray
17
Attach the Output Paper Support
17
Loading the Paper
18
Acceptable Paper
18
Connections
19
Connecting the Machine
19
Multi-Line Connections (PBX)
20
If You Are Installing the FAX/MFC to Work with a PBX
20
Connecting an External Telephone Answering Device (TAD)
21
Connections
21
Outgoing Message (OGM) of External TAD
22
Sequence of External TAD Reception
22
Connecting an External Telephone
23
3 On-Screen Programming
24
User-Friendly Programming
24
Function Mode
24
Alternating Displays
24
Menu Selection Table
25
4 Initial Setup
29
Getting Started
29
Setting the Dialling Mode (Tone/Pulse)
29
Setting Date and Time
29
Setting the Station ID
30
Details for Entering Text
30
Inserting Spaces
31
Making Corrections
31
Repeating Letters
31
Special Characters and Symbols
31
Setting Beeper Volume
32
PABX and TRANSFER
32
Setting PABX
32
Setting the Speaker Volume
33
Setting the Ring Volume
33
Memory Storage
33
5 Setup Receive
34
Basic Receiving Operations
34
Select Answer Mode
34
To Select or Change Your Answer Mode
35
Setting Ring Delay
36
Setting F/T Ring Time (Only for F/T Receiving Mode)
36
Record FAX/TEL Outgoing Announcement (FAX/TEL OGM) (for FAX-685MC and MFC-960MC Only)
36
Fax Detect (Set on by Default)
37
Printing a Reduced Incoming Document
37
Reception into Memory if
38
If the MEMORY RECEPTION Switch Is on at this Time
38
If the MEMORY RECEPTION Switch Is off at this Time
38
Advanced Receiving Operations
39
Operation from an External or Extension Telephone
39
For F/T (FAX/TEL) Mode Only
39
Remote Call Transfer
39
To Transfer Telephone Call to the FAX/MFC
40
Changing Remote Codes
40
Printing a FAX in Memory (for FAX-645 Only)
41
Telephone Services
41
Caller ID (Caller Identification)
41
Advantages of Caller ID
41
For Business
41
At Home
41
How Does the Caller ID Work
42
The Caller ID Appears on the Display When Your Telephone Rings
42
Helpful Hints
42
The Caller ID Is Stored in Your Machine's Memory
42
Selecting a Caller ID from the Memory for Call Reply
42
Clearing the Caller ID Stored in Memory (Only for FAX-685MC and MFC-960MC)
43
Printing Caller ID List
43
Distinctive Ringing (Telstra™ Fax Stream Duet ® )
43
Set the Distinctive Ringing to on
44
Polling
44
Secure Polling
44
Set for Polling Receive
45
Setup for Polling Receive with Secure Code
45
Setup Delayed Polling Receive
45
Sequential Polling
46
Cancelling a Scheduled Job
46
Setting PC Interface Mode (Only for MFC-960MC or with Multi-Function Link Option)
47
6 Setup Send
48
Automatic Document Feeder (ADF)
48
Manual Transmission
49
Automatic Transmission
49
Manual and Automatic Fax Redial
49
Memory Transmission
49
Basic Sending Operations
50
Composing Electronic Cover Page
50
Cover Page for Next Fax Only
51
Always Send Cover Page
52
Using a Printed Cover Page
52
Cover Page Message
53
Composing Your Own Comments
53
Contrast
53
Resolution
53
Advanced Sending Operations
54
Overseas Mode
54
Call Reservation
54
Print Sample Call Back Message
55
Delayed Transmission (Timer)
55
Next-Fax Reservation
56
Multiple Resolution Transmission
56
Setup for Polling Transmit
57
Setup for Polling Transmit with Secure Code
57
Interrupting Timer and Polling Transmit Jobs
58
7 Automatic Dial Numbers and Dialing Options
59
Storing Numbers for Easy Dialing
59
Storing One Touch Dial Numbers
59
Storing Speed Dial Numbers
60
Changing One Touch and Speed Dial Numbers
60
Setting up Groups for Broadcasting
61
Dialing Options
62
Manual Dialing
62
One Touch Dialing
62
Speed Dialing
63
Search
63
Redial
64
Answering Calls with the Speakerphone (for FAX-685MC and MFC-960MC Only)
64
Broadcasting
64
Mute
65
Pause
65
F/T (FAX/TEL) Mode
65
On Hook Dialling (for FAX-685MC and MFC-960MC Only)
65
8 Remote Fax Options (for FAX-645 Only)
66
Fax Forwarding
66
Programming a Fax Forwarding Number
66
Setting Fax Storage
66
Changing Remote Retrieval Access Code
67
Remote Retrieval
67
Using Remote Retrieval Access Code
67
Remote Commands
68
Retrieving Memory Status List
69
Retrieving Fax Messages
69
Changing Fax Forwarding Number
70
9 Message Centre (for FAX-685MC and MFC-960MC Only)
71
Message Centre Mode
71
Flexible Memory Settings (Message Storage)
71
Setting up the Message Centre
72
Setting Message Storage
72
Recording Message Centre Outgoing Message
72
Listening to Outgoing Message (OGM)
73
Erasing Outgoing Message (OGM)
73
Activating Message Centre Mode
73
Message Indicator
73
What Happens When the Memory Is Full
74
Playing Voice Messages
74
Printing a Fax Message
74
Backup Printing Option
75
Erasing Messages
75
To Erase Voice Messages Individually
75
To Erase Messages All at Once
75
Setting Maximum Time for Incoming Messages
76
Setting Toll Saver
76
ICM Recording Monitor
76
Recording a Conversation
76
Fax Forwarding/Paging
77
Programming a Fax Forwarding Number
77
Recording the Paging Outgoing Message (OGM)
78
Programming the Paging Number
78
Remote Retrieval
79
Using Remote Retrieval Access Code
79
Changing Remote Retrieval Access Code
79
Remote Commands
80
Retrieving Memory Status List
82
Retrieving Fax Messages
82
Changing Fax Forwarding Number
83
10 Making Copies
84
Copy Functions
84
Making a Single Copy
84
Copy Options: Single or Multiple Copies, Reduce/Enlarge, Sort/Stack
84
11 Printing Reports
86
FAX/MFC Settings and Activity
86
To Print a Report
86
Transmission Verification (Xmit) Report
87
Journal Period
87
12 Important Information
88
Important Safety Instructions
88
13 Troubleshooting and Routine Maintenance
90
Troubleshooting
90
Error Messages
90
If You Are Having Difficulty with Your FAX/MFC
93
Printing or Receiving Faxes
93
Phone Line or Connections
93
Sending Faxes
94
Handling Incoming Calls
94
Routine Maintenance
95
Cleaning the Scanner
95
Cleaning the Print Head
95
Changing the Ribbon
96
14 Multi-Function Link (Option)
100
Specifications
101
Glossary
102
Index
108
Accesssory List
109
Retrieve a Fax
110
Change Fax Forwarding Setting
110
Check the Receiving Status
110
4
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Brother FAX-645 Specifications
General
Brand
Brother
Model
FAX-645
Category
Fax Machine
Language
English
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