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Kyocera TASKalfa 4501i User Manual

Kyocera TASKalfa 4501i
262 pages
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FAX System(W)
OPERATION GUIDE

Table of Contents

Other manuals for Kyocera TASKalfa 4501i

Questions and Answers:

Kyocera TASKalfa 4501i Specifications

General IconGeneral
Print Speed45 ppm
Standard Paper Capacity1, 150 sheets
FunctionsPrint, Copy, Scan, Optional Fax
Maximum Paper Size12" x 18"
Duplex PrintingStandard
Copy Speed45 cpm
Copy Resolution600 x 600 dpi
Print Resolution600 x 600 dpi
Memory2 GB RAM
Hard Disk Drive320 GB
ConnectivityUSB
Control PanelColor Touch Screen
Scan Resolution600 x 600 dpi
Fax Resolution400 x 400 dpi
TypeMultifunctional

Summary

Safety Information

About this Operation Guide

Introduces the operation guide and lists its chapters.

1 Part Names and Functions

Operation Panel

Describes keys and indicators on the operation panel for fax functions.

Machine

Identifies external parts of the machine used as a fax.

Document Processor

Details the parts of the document processor for scanning originals.

2 Preparation Before Use

Quick Setup Wizard (Fax Setup)

Guides through initial fax system setup using a wizard.

Date and Time Entry

Explains how to register the machine's internal date and time for accurate fax operations.

Using the Address Book

Covers registering, searching, and managing fax destinations in the address book.

Using One-touch Keys

Explains how to register and use one-touch keys for quick access to destinations.

3 FAX Operation (Basic)

[Enter] key and [Quick No. Search] key

Details the usage of the Enter and Quick No. Search keys on the operation panel.

Automatic Send

Explains the general process of sending faxes using numeric keys and transmission methods.

FAX Automatic Reception

Describes how to configure the machine for automatic reception of incoming faxes.

Canceling Communication

Provides procedures for canceling various types of fax transmissions and communications.

Selecting a Destination from the Address Book

Explains how to select a registered destination from the address book for fax transmission.

Using the Speed Dial key

Describes how to use speed dial keys to select fax destinations.

Dialing the Same Receiving System (Redial)

Explains automatic and manual redial functions for contacting busy or unresponsive numbers.

Previewing Images

Details how to display a preview image of a scanned original before sending.

Quick Setup Screen

Introduces the quick setup screen for accessing frequently used fax send settings.

Registering Shortcuts

Explains how to add and manage shortcuts for frequently used functions in the quick setup screen.

4 FAX Operation (Advanced)

Long Originals

Describes scanning and sending fax originals that are longer than standard sizes.

Delayed Transmission

Explains how to schedule fax transmissions to occur at a preset time.

Broadcast Transmission

Details sending the same originals to multiple destinations in a single operation.

Standby Transmission

Allows scanning originals and scheduling the next transmission during an ongoing communication.

Interrupt Send

Enables sending urgent originals during a prolonged communication or scheduled transmission.

Chain Dial

Explains dialing by linking fax numbers with a common chain number for cost-effective international calls.

Manual Send

Describes sending originals after manually confirming the connection to the receiving system.

Manual Reception

Explains how to manually receive faxes by pressing a button after confirming the connection.

Remote Switch Function

Allows starting fax reception by operating a connected telephone set.

Printing/Sending Received Faxes by Requirements (Memory Forwarding)

Covers forwarding received faxes to other destinations based on specified requirements.

FAX Box Function

Details storing received originals in the machine's FAX Box for later retrieval.

Sub Address Communication

Explains communication using sub addresses and passwords for confidential delivery and polling.

Program Dial

Allows registering transmission requirements as programs for easier recall.

Polling Communication

Describes a mode where the receiving machine controls original transmission from the sending machine.

Prohibiting entry of fax numbers with the numeric keys

Restricts direct entry of fax numbers, allowing only address book or one-touch key destinations.

Account Management

Covers user management and job accounting to control machine usage per account.

Other Convenient Functions

Introduces various helpful functions for sending faxes, such as size and orientation settings.

5 Checking Transmission Results and Registration Status

Various Tools for Checking Transmission Results and Registration Status

Lists tools available for checking fax transmission outcomes and system settings.

Checking FAX Job History

Explains how to view the history of send and receipt results for the latest 100 jobs.

Printing Administrative Reports

Details how to print various reports like send results, RX results, and activity logs.

Reporting FAX Receipt Result by E-mail

Describes configuring the machine to notify fax receipt results via e-mail.

Confirmation Screen of Destinations

Explains the screen that appears to confirm destinations before sending a fax.

6 Setup and Registration

Selection of Telephone Line (Inch version only)

Guides selecting the appropriate telephone line type for fax transmission.

Selection of Transmit Terminal Identification (TTI)

Explains how to select whether and where TTI information is printed on received faxes.

Setting the TTI information

Covers registering Local FAX Name and Local FAX Information/ID for TTI.

ECM TX

Details the ECM (Error Correction Mode) setting for transmitting data to prevent distortion.

TX Start Speed

Explains setting the transmission speed, adjustable for poor communication conditions.

FAX/TEL Auto Switch Reception

Describes how the machine handles calls from telephones and faxes on a single line.

FAX/Answering Machine Auto Switch Reception

Explains how the machine integrates with an answering machine for handling calls.

Rings

Allows adjustment of the number of rings before answering a call for different reception modes.

Volume Adjustment

Covers adjusting the volume for the speaker and monitor on the machine.

Job Finish

Sets whether an audible signal is generated upon job completion.

Retry Times

Allows changing the number of automatic retries for failed transmissions.

Receiving Mode

Explains the different modes available for receiving faxes automatically or manually.

Reception Date/Time

Adds reception date/time and sender info to printed faxes for confirmation.

Media Type for Print Output

Specifies the paper type to be used for printing received faxes.

MP Tray Paper Output

Allows selection of the MP tray for printing received faxes.

ECM RX

Details the ECM setting for receiving data to ensure image quality.

RX Start Speed

Explains setting the reception speed, adjustable for poor reception conditions.

DRD Reception

Describes using Distinctive Ring Pattern service to differentiate between fax and telephone calls.

Transmission Restriction

Restricts fax communication based on registered permit/reject numbers and IDs.

Encryption

Enables secure communication of originals using encryption keys.

Reduced Reception

Allows reducing print size when the received fax is larger than the paper size.

Duplex Print Output

Enables printing received faxes on both sides of the paper.

2 in 1 Reception

Prints two pages of an original onto a single sheet of paper.

Remote Diagnostics

Allows service centers to remotely access the machine for troubleshooting.

Prohibiting FAX Printing at Specified Times (Unusable Time)

Sets a time period during which the machine will not print received faxes.

Setting the Paper Output

Configures the output tray for printing received faxes.

7 Optional Equipment

Internet FAX Kit(A) "Internet FAX Kit"

Introduces the optional kit for using Internet FAX functionality.

Expansion Memory

Describes increasing image memory size and storage capacity for originals.

Dual FAX

Explains the benefits of using two phone lines for faster and simultaneous fax operations.

Job Accounting Port Restrictions

Restricts access to specific ports when job accounting is enabled.

8 Internet Faxing (i-FAX)

What is i-FAX?

Explains the concept of i-FAX, sending and receiving faxes over the Internet.

i-FAX Settings

Covers configuring SMTP, POP3, and other network settings for i-FAX.

i-FAX Transmission

Details the process of sending faxes using the i-FAX function via email addresses.

i-FAX Reception

Explains how the machine receives i-faxes automatically by connecting to a mail server.

9 About Network FAX

What is Network FAX?

Describes Network FAX functionality, enabling PCs to send/receive faxes via the machine.

Setup

Outlines the necessary preparations for using Network FAX, including PC connection and driver installation.

Installing the Network Fax Driver

Provides step-by-step instructions for installing the Network Fax Driver on a PC.

Uninstalling the Network FAX Driver

Explains the procedure to remove the Network FAX Driver from a computer.

Basic Transmission

Covers the fundamental process of sending a fax from a PC using the Network FAX driver.

Changing Transmit Settings

Details how to modify fax transmission settings like destination and cover pages.

Using Cover Pages

Explains how to select, attach, and transmit cover pages with faxes.

Cover Page Registration (Default Settings)

Describes registering default cover pages to omit selection for each transmission.

Transmission Control

Allows verification and termination of fax transmissions currently being processed from a computer.

10 Troubleshooting

Indicators During Sending/Receiving Operation

Explains the meaning of the machine's indicators during fax transmission and reception.

Precautions When Turning Power OFF

Provides essential precautions to take before turning off the main power switch.

Error Messages

Lists common error messages and their corrective actions for problem identification.

Troubleshooting

Offers solutions for various symptoms and problems encountered during fax operation.

11 Appendix

Character Entry Method

Explains how to enter characters using the on-display keyboard for names and other inputs.

Specifications

Lists the technical specifications of the fax machine, including compatibility and transmission speeds.

Menu List

Provides a comprehensive list of menus and functions accessible on the touch panel and operation panel.

Received FAX Sizes and Paper Priority (Inch Model)

Details paper priority for matching received fax sizes when loaded paper does not match.

Received FAX Sizes and Paper Priority (Metric Model)

Details paper priority for matching received fax sizes for metric paper sizes.

Error Code List

Provides a reference for error codes recorded in TX/RX reports and their possible causes/actions.

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