Kyocera ECOSYS M3540idn User Manual

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OPERATION GUIDE
ECOSYS M3040idn
ECOSYS M3540idn
ECOSYS M3550idn
ECOSYS M3560idn
COPY SCAN FAX

Kyocera ECOSYS M3540idn Specifications

General

Secure printing	Yes
Print technology	Laser
Maximum resolution	1800 x 600 DPI
Duplex printing mode	Auto
Time to first page (black, normal)	9 s
Print speed (black, normal quality, A4/US Letter)	40 ppm
Copier resize	25 - 400 %
Maximum copy resolution	600 x 600 DPI
Maximum number of copies	999 copies
N-in-1 copy function (N=)	2, 4
Scan to	E-mail, FTP, SMB, USB
Scan drivers	TWAIN, WIA
Scanner type	ADF scanner
Grayscale levels	256
Maximum scan area	Legal (216 x 356) mm
Scan speed (color)	30 ppm
Image formats supported	JPG, TIF
Document formats supported	PDF, XPS
Faxing	Mono faxing
Fax memory	256 pages
Modem speed	33.6 Kbit/s
Fax coding methods	JBIG, MH, MMR (Fax coding method), MR
Fax transmission speed	3 sec/page
Digital sender	-
Printing colors	Black
Maximum duty cycle	150000 pages per month
Number of print cartridges	1
Page description languages	Epson LQ, IBM ProPrinter, Microsoft XPS, PCL 5c, PCL 6, PCL XL, PDF 1.7, PostScript 3
Processor model	465S
Processor family	PowerPC
Card reader integrated	No
Maximum internal memory	2048 MB
Sound power level (standby)	27.3 dB
Sound pressure level (copying)	51.5 dB
Sound pressure level (quiet mode)	48.6 dB
Paper input type	Paper tray
Total input capacity	600 sheets
Total output capacity	- sheets
Maximum input capacity	2600 sheets
Total number of input trays	2
Maximum number of input trays	6
Multi-Purpose tray input capacity	100 sheets
Auto document feeder (ADF) input capacity	75 sheets
Custom media width	70 - 216 mm
Maximum print size	216 x 356 mm
Custom media length	148 - 356 mm
Paper tray media types	Envelopes, Plain paper
Paper tray media weight	60 - 120 g/m²
Non-ISO print media sizes	Folio
ISO A-series sizes (A0...A9)	A4, A5, A6
ISO B-series sizes (B0...B9)	B5
Maximum ISO A-series paper size	A4
Multi-Purpose Tray media weight	60 - 220 g/m²
Auto Document Feeder (ADF) media weight	50 - 120 g/m²
Control type	Touch
Product color	Black, White
Display diagonal	7 \
Market positioning	Business
Cabling technology	10/100/1000Base-T(X)
Ethernet LAN data rates	10, 100, 1000 Mbit/s
Standard interfaces	Ethernet, USB 2.0
Optional connectivity	Wireless LAN
AC input voltage	220 - 240 V
AC input frequency	50 - 60 Hz
Power consumption (off)	0 W
Power consumption (standby)	62 W
Power consumption (PowerSave)	2.4 W
Power consumption (average operating)	685 W
Mac operating systems supported	Mac OS X 10.5 Leopard, Mac OS X 10.6 Snow Leopard, Mac OS X 10.7 Lion, Mac OS X 10.8 Mountain Lion, Mac OS X 10.9 Mavericks
Certification	TUV/GS, CE
Sustainability certificates	Blue Angel, ENERGY STAR

Weight and Dimensions

Depth	455 mm
Width	475 mm
Height	575 mm

Summary

Preface

Overview

Machine Features

Menu Map

Legal and Safety Information

Notice

Details safety warnings, symbols, and environmental guidelines for machine operation.

Precautions for Use

Provides cautions for handling consumables and general operational precautions.

Laser Safety (Europe)

SAFETY OF LASER BEAM (USA)

Safety Instructions Regarding the Disconnection of Power

Energy Saving Control Function

Explains low power, sleep, and power off modes for energy conservation.

Installing and Setting up the Machine

Part Names

Identifies and illustrates the exterior parts of the machine.

Connectors/Interior

Details internal and external connectors and their locations.

Connecting the Machine and Other Devices

Explains how to connect the machine to PCs via USB or network.

Connecting Cables

Provides instructions for connecting LAN and USB cables.

Power On/Off

Details the procedure for turning the machine on and off.

Default Settings of the Machine

Guides the user through initial machine configuration like date, time, and network.

Network Setup (LAN Cable Connection)

Describes how to configure network settings using a LAN cable.

Energy Saver function

Explains low power, sleep, and power off modes for energy conservation.

Installing Software

Details how to install necessary software on a PC for machine functionality.

Installing Software in Windows

Provides step-by-step instructions for software installation on Windows.

Custom Install

Uninstalling the Software

Installing Software in Mac Computer

Provides instructions for installing software on a Mac computer.

Setting TWAIN Driver

Guides the configuration of the TWAIN driver for scanning.

Setting WIA Driver

Guides the configuration of the WIA driver for scanning.

Additional Preparations for the Administrator

Covers essential setup tasks for administrators, including security.

Command Center RX

Introduces the web-based utility for configuring machine settings remotely.

Accessing Command Center RX

Explains how to access the Command Center RX interface via a web browser.

Changing Security Settings

Details how to modify the machine's security configurations.

Changing Device Information

E-mail Settings

Explains how to configure SMTP settings for sending emails from the machine.

Registering Destinations

Guides on how to add destinations to the machine's address book via Command Center RX.

Creating a New Custom Box

Preparation before Use

Using the Operation Panel

Explains the function and layout of the machine's operation panel keys.

Touch Panel Display

Details the layout and elements of the touch panel display.

Home Screen

Explains the default screen displayed upon powering on the machine.

Loading Paper

Provides instructions on how to load paper into cassettes and the multi-purpose tray.

Precaution for Loading Paper

Offers important notes and cautions regarding paper loading.

Loading in the Cassettes

Details the procedure for loading paper into the machine's cassettes.

Loading Paper in the Multi Purpose Tray

Explains how to load paper into the multi-purpose tray.

Specifying Paper Size and Media Type

Guides on setting paper size and media type for cassettes and trays.

Preparation for Sending a Document to a Shared Folder in a PC

Outlines the necessary steps to set up a shared folder for document transfer.

Making a note of the computer name and full computer name

Making a note of the user name and domain name

Creating a Shared Folder, Making a Note of a Shared Folder

Details the process of creating a shared folder and noting its name.

Configuring Windows Firewall

Explains how to configure Windows Firewall to allow file and printer sharing.

Registering Destinations in the Address Book

Guides on how to add destinations to the machine's address book.

Adding a Destination (Address Book)

Details the process of adding contact entries to the address book.

Adding a Destination on One Touch Key (One Touch Key)

Guides on assigning destinations to one-touch keys for quick access.

Printing from PC

Printing from PC

Explains the basic procedure for printing documents from PC applications.

Printing on Non-standard Sized Paper

Printer Driver Print Settings Screen

Describes the various tabs and settings available in the printer driver.

Canceling Printing from a Computer

Printing Data Saved on the Printer

Explains how to save print jobs in the machine for later printing.

Specifying the Job Box from a Computer and Storing the Job

Guides on saving print data to a job box from a computer.

Printing Documents from Private Print Box

Details how to print documents stored in the Private Print box.

Printing Document from Stored Job Box

Explains how to print documents stored in the Stored Job box.

Printing Document from Quick Copy Box

Details how to reprint documents from the Quick Copy box.

Printing Document from Proof and Hold Box

Explains how to print documents stored in the Proof and Hold box.

Operation on the Machine

Loading Originals

Provides instructions on how to place originals on the platen or in the document processor.

Placing Originals on the Platen

Details how to place books, magazines, and other flat originals on the glass.

Loading Originals in the Document Processor

Explains how to load multiple sheets of originals into the document processor.

Favorites

Describes how to register and recall frequently used functions.

Registering Favorite

Guides on registering favorite settings using Wizard or Program mode.

Installing Applications

Registering Shortcuts

Copying

Explains the basic operations for making copies.

Reserve Next

Canceling Jobs

Sending

Explains how to send scanned images via email, to PC folders, or FTP.

Basic Operation

Covers the fundamental steps for sending scanned documents.

Specifying Destination

Choosing from the Address Book

Entering an E-mail Address

Specifying a New PC Folder

Sending to Different Types of Destinations (Multi Sending)

Canceling Sending Jobs

Scanning using TWAIN

What is Document Box?

Custom Box

Job Box

Private Print/Stored Job Box

Quick Copy/Proof and Hold Box

Basic Operation for Document Box

Using a Custom Box

Guides on creating, editing, and managing custom boxes.

Creating a New Custom Box

Editing and Deleting Custom Box

Printing Documents

Printing Documents Stored in Removable USB Memory

Explains how to print files directly from a USB memory stick.

Saving Documents to USB Memory (Scan to USB)

Details how to save scanned documents to a USB memory stick.

Using Various Functions

Functions Available on the Machine

Lists and describes the various functions available on the machine, categorized by Copy and Send.

Copy

Details the settings and options related to the copying function.

Send

Explains the settings and options for sending scanned documents.

Custom Box (Printing)

Removable Memory (Store File, Printing Documents)

Details functions for storing files to and printing from removable memory.

Functions

Paper Selection

Density

Original Image

Zoom

Combine

Duplex

Explains the two-sided printing options and modes.

File Format

PDF Encryption Functions

Status/Job Cancel

Checking Job Status

Explains how to check the status of print, send, store, and scheduled jobs.

Details of the Status Screens

Checking Detailed Information of Jobs

Checking Job History

Guides on how to check the history of completed jobs.

Displaying Job History Screen

Job Operation

Covers pausing, resuming, and canceling jobs.

Pause and Resumption of Jobs

Canceling of Jobs

Device/Communication

Checking the Remaining Amount of Toner and Paper (Paper/Supplies)

Guides on how to check the remaining levels of toner and paper.

Setup and Registration (System Menu)

System Menu

Introduces the System Menu for configuring machine settings.

Operation Method

System Menu Settings

Lists and describes various configurable settings available in the System Menu.

Quick Setup Wizard

Configures fax, network, and energy saver settings via a wizard.

Cassette/MP Tray Settings

Cassette 1 (to 5)

Multi Purpose Tray

Common Settings

Paper Settings

Function Defaults

Home

Copy

Send

Document Box

FAX

Application

Internet

Address Book/One Touch

User Login/Job Accounting

Configures settings related to machine management, user login, and job accounting.

Printer

System/Network

Configures machine system and network settings.

Network

TCP/IP

Protocol Detail

Date/Timer/Energy Saver

User Authentication and Accounting (User Login, Job Accounting)

Overview of User Login Administration

Explains how user access is administered and the different security levels.

Enabling User Login Administration

Guides on enabling user login and selecting authentication methods.

Setting User Login Administration

Covers registering, altering, and deleting users, and configuring settings.

Adding a User (Local User List)

Changing User Properties

User Account Lockout Setting

User Login Administration for Printing

To Manage the Users to Scan Using TWAIN

To Manage the Users to Scan Using WIA

To Manage the Users that Send Faxes from a PC

Local Authorization

Group Authorization Settings

Simple Login Settings

Simple Login Setup

ID Card Settings

Using User Login Administration

Explains procedures related to setting job accounting.

Overview of Job Accounting

Explains how job accounting manages counts by assigning IDs to accounts.

Enabling Job Accounting

Guides on enabling the job accounting feature.

Job Accounting Access

Setting an Account

Covers adding, changing, and deleting accounts, and setting restrictions.

Adding an Account

Restricting the Use of the Machine

Editing an Account

Deleting an Account

Job Accounting for Printing

Job Accounting for Scan Using TWAIN

Job Accounting for Scan Using WIA

Job Accounting for the FAX Transmitted from a Computer

Configuring Job Accounting

Guides on setting default configurations for job accounting.

Default Setting

Counting the Number of Pages Printed

Print Accounting Report

Using Job Accounting

Explains procedures for logging in and using job accounting.

Login/Logout

Details the login and logout procedures for job accounting.

Troubleshooting

Regular Maintenance

Covers routine cleaning and maintenance tasks for the machine.

Cleaning

Details how to clean the machine's internal and external parts.

Toner Container Replacement

Provides instructions on how to replace the toner container.

Waste Toner Box Replacement

Details the procedure for replacing the waste toner box.

Solving Malfunctions

Offers a guide to general troubleshooting by symptom.

Responding to Messages

Provides guidance on responding to various error and status messages displayed by the machine.

Responding to Send Error

Adjustment/Maintenance

Clearing Paper Jams

Provides detailed instructions and diagrams for clearing paper jams in different locations.

Precautions with Paper Jams

Appendix

Basic Paper Specifications

Choosing the Appropriate Paper

Special Paper

Envelopes

Specifications

Lists detailed technical specifications for the machine's functions.

Common Functions

Details specifications for common functions like copy speed and paper handling.

Copy Functions

Printer Functions

Scanner Functions

Document Processor