Psion 3a Series - Page 75

However, you might want an entry like "pay rent" to have 'Due date' set to when the
rent is due, and with a warning date (or "start date" or "valid date" - however you think
of it) a few days beforehand.
2. For a dated to-do, fill in the 'Due date' line. Then move to the 'Date details' line and
press Tab to display the "To-do date details' dialog.
3. You can set the warning as a date on the top line, or as a number of days on the
second line.
4. If you leave the 'Show due date as' line set to 'Auto', the "time to go" will be
displayed in an intelligent fashion. While more than a week away it is shown as a
date; then the day is shown; then "tomorrow", "today" and "yesterday"; then as "last
Mon", for example, finally, if it is more than seven days overdue (past the due date),
it is shown as a date again.
Instead of this, you can choose to show the due date as a number of days to go, or
always as a date (or not show it at all). Overdue dates are always shown in bold.
5. Press Enter twice to complete both dialogs.
The to-do is displayed with its priority as the entry bullet.
If the dated to-do has a high enough priority to be displayed in other views, it will
be shown on its warning/start date. Once the real date has passed this warning/state
date, the entry will be carried forward, always appearing on the screen for today, until
you delete it or cross it out.
You might want to repeat an entry like "pay rent". Repeating an entry is described
later in this chapter.
Hg* You can enter to-dos from within the Day, Week, Year and List views, with the 'New
entry'oplion on the 'Edit'menu.
Bgf You might use dated to-dos to complement anniversary entries - forexample. you
might enter 'Buy card for Joe' as a dated to-do, with Joe's birthday as its due date,
and a warning date of two or three days.
IMPORTANT: choosing the sort order
Initially, to-do entries are ordered manually. There are two ways to set the position of an
entry on a manually ordered to-do list;
• Use the 'Position to-do entry' option on the 'To-do lists' menu.
• Delete the entry, move to the desired position on the list, and use the 'Insert entry'
option.
However, you can also sort to-dos automatically, according to their due date, and
their priority. For example:
1. Select the 'To-do list settings' option on the 'To-do lists' menu. (If you've defined
more than one to-do list, select the name of the to-do list to change, on the top line.)
2. Set the 'Sort order (in To-do view)' line to 'Date first, then priority'.
The list is then ordered according to the importance of the entries. Dated to-dos which
are "valid", ic in their warning period, come first. Then come undated to-dos. sorted by-
priority; last come dated to-dos which have not yet reached their warning date.
You can then enter long-term to-dos with a high priority and a warning date a few
days before they are due. They will then stay at the bottom of the to-do list until their
warning from date is passed, at which time they will appear at the top of the to-do
list.
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