Ricoh Aficio MP W7140

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Security ReferenceOperating Instructions

D046-7952 EN USA

Type for 5100WD/GWD5100/LW5100/Aficio MP W5100

Type for 7140WD/GWD7140/LW7140/Aficio MP W7140

Main Page

Manuals for this Machine3
Table of Contents5
How to Read this Manual11
Symbols11
IP Address11
Getting Started13
Before Using the Security Functions13
Setting up the Machine14
Enhanced Security16
Glossary17
Security Measures Provided by this Machine18
Using Authentication and Managing Users18
Ensuring Information Security18
Limiting and Controlling Access20
Enhanced Network Security20
Authentication and Its Application23
Administrators and Users23
Administrators23
User24
The Management Function26
About Administrator Authentication26
About User Authentication27
Enabling Authentication29
Authentication Setting Procedure29
Administrator Authentication31
Specifying Administrator Privileges31
Registering the Administrator34
Logging on Using Administrator Authentication39
Logging off Using Administrator Authentication41
Changing the Administrator42
Using Web Image Monitor44
Using Web Printing Tool45
User Authentication46
User Code Authentication47
Specifying User Code Authentication47
Basic Authentication52
Specifying Basic Authentication52
Authentication Information Stored in the Address Book56
Windows Authentication63
Specifying Windows Authentication64
LDAP Authentication76
Specifying LDAP Authentication77
Integration Server Authentication87
Specifying Integration Server Authentication87
Printer Job Authentication96
If User Authentication Is Specified99
User Code Authentication (Using the Control Panel)99
User Code Authentication (Using a Printer Driver)100
Login (Using the Control Panel)100
Log off (Using the Control Panel)101
Login (Using a Printer Driver)102
Login (Using Web Image Monitor)103
Log off (Using Web Image Monitor)103
User Lockout Function103
Auto Logout105
Authentication Using an External Device109
Ensuring Information Security111
Printing a Confidential Document111
Specifying a Locked Print File111
Printing a Locked Print File112
Deleting Locked Print Files113
Changing Passwords of Locked Print Files115
Unlocking Locked Print Files117
Specifying Access Permission for Stored Files119
Assigning Users and Access Permission for Stored Files120
Specifying Access Privileges for Files Stored Using the Scanner Function122
Assigning the User and the Access Permission for the User's Stored Files126
Specifying Passwords for Stored Files129
Unlocking Files131
Preventing Data Leaks Due to Unauthorized Transmission134
Restrictions on Destinations134
Using S/MIME to Protect Email Transmission137
E-Mail Encryption137
Attaching an Electronic Signature139
Protecting the Address Book145
Address Book Access Permission145
Encrypting Data in the Address Book148
Encrypting Data on the Hard Disk152
Enabling the Encryption Settings152
Printing the Encryption Key155
Updating the Encryption Key157
Canceling Data Encryption160
Deleting Data on the Hard Disk164
Auto Erase Memory164
Erase All Memory168
Managing Access to the Machine173
Preventing Modification of Machine Settings173
Menu Protect175
Limiting Available Functions179
Specifying Which Functions Are Available179
Managing Log Files182
Using the Control Panel to Specify Log File Settings182
Using Web Smartdevicemonitor Professional Is/Standard to Manage Log Files184
Using Web Image Monitor to Manage Log Files184
Enhanced Network Security187
Preventing Unauthorized Access187
Access Control187
Enabling/Disabling Protocols188
Specifying Network Security Level196
Encrypting Transmitted Passwords201
Driver Encryption Key201
Group Password for PDF Files203
IPP Authentication Password205
Protection Using Encryption206
SSL (Secure Sockets Layer) Encryption206
User Settings for SSL (Secure Sockets Layer)211
Setting the SSL / TLS Encryption Mode211
Snmpv3 Encryption213
Transmission Using Ipsec216
Encryption and Authentication by Ipsec216
Encryption Key Auto Exchange Settings and Encryption Key Manual Settings217
Ipsec Settings218
Encryption Key Auto Exchange Settings Configuration Flow226
Encryption Key Manual Settings Configuration Flow231
Telnet Setting Commands232
Authentication by Telnet240
Authfree" Command240
Specifying the Extended Security Functions241
Changing the Extended Security Functions241
Procedure for Changing the Extended Security Functions241
Settings243
Other Security Functions248
Scanner Function248
Limiting Machine Operation to Customers Only249
Settings249
Specifying Service Mode Lock Preparation249
Canceling Service Mode Lock251
Troubleshooting253
Authentication Does Not Work Properly253
A Message Appears253
An Error Code Appears255
Machine Cannot be Operated271
Appendix275
Supervisor Operations275
Logging on as the Supervisor275
Logging off as the Supervisor277
Changing the Supervisor277
Resetting an Administrator's Password280
Machine Administrator Settings282
System Settings282
Copier / Document Server Features285
Printer Features285
Scanner Features286
Extended Feature Setting Menu287
Settings Via Web Image Monitor287
Settings Via Smartdevicemonitor for Admin291
Network Administrator Settings292
System Settings292
Scanner Features293
Extended Feature Setting Menu293
Settings Via Web Image Monitor293
Settings Via Smartdevicemonitor for Admin295
File Administrator Settings296
System Settings296
Printer Features296
Extended Feature Setting Menu296
Settings Via Web Image Monitor297
User Administrator Settings298
System Settings298
Extended Feature Setting Menu298
Settings Via Web Image Monitor299
Settings Via Smartdevicemonitor for Admin299
Document Server File Permissions301
The Privilege for User Account Settings in the Address Book303
User Settings - Control Panel Settings306
Copier / Document Server Features307
Printer Functions311
Printer Features312
Scanner Features315
System Settings317
User Settings - Web Image Monitor Settings324
Device Settings325
Printer331
Scanner334
Interface336
Network338
Webpage342
Functions that Require Options343
Index345

Ricoh Aficio MP W7140 - Page 352

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