To Next Page

To Previous Page

Sending Fax Documents from Computers

241

❖ Operating environment

•Computer

PC/AT compatible

• Operating systems

Microsoft Windows 98/Me

Microsoft Windows 2000/XP

Microsoft Windows Server 2003

Microsoft Windows NT 4.0

•Display

VGA 640×480 pixels or more

Note

❒ Before beginning installation, exit all other applications.

Address Book

Address Book helps you edit LAN-Fax transmission destinations.

❖ Operating systems

Microsoft Windows 98/Me

Microsoft Windows 2000/XP

Microsoft Windows Server 2003

Microsoft Windows NT 4.0

LAN-Fax Cover Sheet Editor

LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets.

❖ Operating systems

Microsoft Windows 98/Me

Microsoft Windows 2000/XP

Microsoft Windows Server 2003

Microsoft Windows NT 4.0

Default Chapter1
- Operating Instructions1
Manuals for this Machine3
- Table of Contents5
Notice11
Important Safety Instructions13
- Caution13
How to Read this Manual14
- Symbols14
- Names of Major Functions14
Reading the Display15
- Reading the Display Panel and Using Keys16
- Simplified Display18
Function List19
- Send Settings20
- Reception Settings20
- Initial Settings21
1 Transmission23
Transmission Modes23
- Selecting Type of Transmission24
- Memory Transmission25
- Immediate Transmission31
  - Sending Multiple Originals Using the Exposure Glass33
- Displaying Confirmation of Transmission34
IP-Fax Functions35
- Terminology37
- Notes on Using IP-Fax38
- Functions Not Available for IP-Fax Transmission38
Internet Fax Functions39
- Notes on Using Internet Fax40
- Functions Not Available by E-Mail Transmission41
- Functions Not Available by E-Mail Reception42
- E-Mail Subject42
- T.37 Full Mode43
Placing Originals44
- Setting the Original Orientation46
- Scanning Two-Sided Originals47
- Acceptable Original Sizes50
- Paper Size and Scanned Area51
- Original Sizes Difficult to Detect53
- Transmission with Image Rotation54
- Stamp55
Scan Settings57
- Scan Type57
  - JBIG Transmission59
- Resolution59
- Scan Size61
- Density (Contrast)68
- Mixing Scan Settings for a Multiple Page Original70
Changing the Line Port71
- Simultaneous Broadcast Using Multiple Line Ports73
Specifying a Destination74
- Sending over a Fax Line74
  - Entering a Pause75
  - Entering a Tone76
- Sending by IP-Fax77
  - Regarding IP-Fax Destinations79
- Sending to an E-Mail Address80
  - Bypassing the SMTP Server83
- Using the Address Book to Specify Destinations86
  - Switching the Titles in the Address Book87
- Specifying Group Destinations88
- Selecting Destinations from Recent Destinations89
Programming Destinations in the Address Book91
- Registering Entered Destinations to the Address Book93
Searching for a Destination in the Address Book94
- Search by Destination Name95
- Search by Fax Number/Ip-Fax Destination97
- Search by E-Mail Address100
- Search Using Advanced Search102
- Search by Registration Number105
On Hook Dial107
Manual Dial109
Sender Settings111
- PIN Code Transmission114
Advanced Features116
- Setting SUB Codes for Transmission116
  - Setting a Password119
- Setting SEP Codes for Reception119
  - Entering a Password122
- SEP Code RX Reserve Report122
- SEP Code RX Result Report123
Canceling a Transmission124
- Before the Original Is Scanned124
- While the Original Is Being Scanned124
- While the Original Is Being Transmitted125
- Before the Transmission Is Started127
Confirming a Transmission130
Checking the Storage Result (Memory Storage Report)132
2 Other Transmission Features133
Sending at a Specific Time (Send Later)133
Requesting a Reception Notice135
Setting an E-Mail Destination as a BCC137
Confirming Transmission Results by E-Mail138
Entering the Subject140
Entering the Text143
Transmission Options145
- Standard Message Stamp145
- Auto Reduce146
- Label Insertion148
- Closed Network150
- SUB Code Transmission151
- SEP Code Reception152
- Fax Header Print154
3 Reception157
Types of Reception157
- Immediate Reception157
- Memory Reception158
- Substitute Reception159
  - Receiving Documents Unconditionally160
  - Receiving Documents According to Parameter-Specified Settings160
Reception Modes162
- Manual Reception162
- Auto Reception162
- Switching the Reception Mode163
Receiving Internet Fax Documents164
- Auto E-Mail Reception164
- Manual E-Mail Reception165
- Received Images165
Reception Functions167
- Routing Received Documents167
  - Routing Received Documents with SUB Code167
- Transferring Received Documents168
  - SUB Code Transfer Report168
- Forwarding Received Documents169
- SMTP Reception Using Internet Fax170
  - Routing E-Mail Received Via SMTP171
- JBIG Reception172
- Auto Fax Reception Power-Up172
Printing Options173
- Print Completion Beep173
- Checkered Mark173
- Center Mark174
- Reception Time174
- Two-Sided Printing175
  - 180-Degree Rotation Printing176
- Multi-Copy Reception176
- Image Rotation177
- Page Separation and Length Reduction178
- Page Reduction179
- TSI Print (Transmitting Subscriber Identification Print)179
- If There Is no Paper of the Correct Size180
- Where Incoming Documents Are Delivered - Output Tray182
  - Specifying Tray for Lines182
  - Tray Shift183
4 Changing/Confirming Communication Information185
Changing the Settings of Files in Memory185
- Deleting a Destination from a Simultaneous Broadcast186
- Adding a Destination188
- Changing the Transmission Time190
- Changing the SMTP Server Setting192
Printing a File from Memory195
Printing a List of Files in Memory (Print TX File List)197
Resending a File199
Checking the Transmission Result (Transmission File Status)201
- Confirming on Display201
- Confirming by Report202
- Confirming by E-Mail203
- Confirming by Report and E-Mail203
- Communication Result Report (Memory Transmission)204
- Immediate TX Result Report (Immediate Transmission)204
- Communication Failure Report205
Checking the Reception Result (Reception File Status)206
- Confirming on Display206
- Confirming by Report207
  - Journal207
Print Journal208
- Printing the Journal208
- Journal213
- Transmitting Journal by E-Mail215
  - Journal by E-Mail215
Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File)216
- Printing Received and Stored Documents217
- Deleting Received and Stored Documents218
Printing a File Received with Memory Lock219
Personal Boxes221
- Printing Personal Box Documents222
- Confidential File Report223
Information Boxes224
- Storing Documents in Information Boxes225
- Printing Information Box Documents227
- Deleting Information Box Documents228
5 Storing a Document231
Sending a Stored File231
- Storing a Document232
- Sending Stored Documents236
- Printing Stored Documents241
- Changing Stored Document Information243
- Deleting a Stored Document247
6 Fax Via Computer249
Sending Fax Documents from Computers249
- Before Use250
- Using the Software250
- Installing Individual Applications252
- Setting LAN-Fax Driver Properties253
  - Setting Print Properties254
  - Making Settings for Option Configuration255
- Basic Transmission256
- Specifying Options259
- Checking Transmission Using LAN-Fax Driver262
- Confirming Transmission Results by E-Mail262
- LAN-Fax Result Report263
- Printing and Saving264
- Editing Address Book264
- Using the Machine's Address Book Data in the Destination List of the LAN-Fax267
- Editing Fax Cover Sheets267
  - Creating a Cover Sheet268
  - Attaching a Created Cover Sheet269
- Managing Facsimile Functions Using Smartdevicemonitor for Admin270
- LAN-Fax Operation Messages270
Viewing Fax Information Using a Web Browser271
- Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor271
- Programming Destination Information from Web Browser273
  - To Edit Machine Properties Already Programmed274
  - To Add New Receiver275
Delivering Files Received by Fax276
7 Appendix277
Checking the Memory Status277
Programs278
- Registering and Changing Keystroke Programs278
  - Registering a Priority Function Using a Program280
  - Changing a Program Name281
- Deleting a Program282
- Using a Program283
Optional Equipment284
- Expansion Memory (28MB: DIMM)284
- Handset284
- Extra G3 Interface Unit284
Specifications285
- Specifications Required for the Internet Fax Destination Machines287
Maximum Values288
Index290

Brand	Ricoh
Model	C4540
Category	All in One Printer
Language	English

Ricoh C4540 Facsimile Reference

Table of Contents

Other manuals for Ricoh C4540

Questions and Answers:

Ricoh C4540 Specifications

Related product manuals