Best Practice
Introduction
A successful video conference provides
a face-to-face meeting, even if the
participants are miles or continents apart.
Keep in mind that it still is a meeting—
normal etiquette and dress code apply
even here.
General
•
Set the unit to Automatic Answer,
but mute the microphone for privacy
reasons, if possible.
In the Meeting Room
•
Make sure that you do not obstruct the
view of the microphone at any time.
•
Noise sources, such as computers,
should always be placed away from
the microphone of your unit. The noise
from such sources is often perceived
as surprisingly loud by the remote
participants.
•
Pay attention to the background your
system will provide to the remote
participants. If the camera captures
the corridor outside your oce, people
that pass by may distract your remote
participants. This applies as well to
curtains with a distinct texture pattern
and, in particular, to curtains that move
due to air circulation in the room.
•
If you are going to share content, some
of the participants will normally make
use of duo video. Two video streams
are used: one shows the presentation,
and the other shows the presenter or a
group of presenters. Smaller systems
may force you to choose between
showing the presentation or the
presenter.
•
On some systems, duo video will be
shown side–by–side: half the screen
shows the presentation and the other
half shows the presenter. Look straight
into the camera when you present.
Otherwise, you may appear to the other
participants as sitting with your back to
the presentation. In most cases, you have
no inuence on how the others choose
to compose the image layout on their
system.
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