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System6000

TM

ReferenceManual_Section3

3.9ControllingMasterKeycards

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AllMasterkeycardsprovideaccesstoanumberofrooms,anditisimportanttoensurethatallMasterkeycards

areproperlylabeledanddistributedthroughacontrolsystemthatpreventsanyunauthorizedusage.

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KeycardIDandMasterNumbers

WhenyoumadeaMasterkeycard,thecomputerwillautomaticallyassignauniqueidentificationnumbertoeach

card.Thisnumberappearsonthescreenbeforethekeycardisinsertedintotheencoder.Becertaintorecordthis

IDnumberonthekeycardbeforethetransactioniscompleted.

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LabelingMasterTypeKeycards

Aftereachkeycardisencoded,markthekeycardwiththetypeofkey,masternumber,andIDnumber.Youcanuse

alabel,permanentmarker,orothersuitablemarkingdevice.Ifyouusealabel,makecertainthatthelabelis

appliedtothebottomone‐thirdofthecardsothatitwillnotinterferewhenthecardisinsertedintotheencoder

oralock.Ifyouuseamarker,coverthewritingwillcleartapetopreventerasure.Ifyoupunchaholdinthe

keycardtouseonakeyring,puttheholeatthebottomofthekeycard

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EstablishingControlRecords

Establishacontrolrecordbyrecordingthekeytype,masternumberandIDnumberforeachkeyonaform.Then,

givetheblockofkeystoeachofthedepartmentheads(housekeeping,securityandmaintenance),andhavethem

signforthekeycardstheyreceive.

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DistributingKeycardstoEmployees

Beforedistributingthekeycardstotheemployees,eachdepartmentheadshouldestablishasign‐in/sign‐outsheet

forcontrollingtheMasterkeycardsassignedtothedepartment.Whenthekeycardsaredistributedtothe

employeesatthebeginningoftheday,theemployeesshouldacknowledgereceiptbysigningthesign‐outsection

ofthesheet.Whenthekeysarereturnedattheendoftheday,theemployeesshouldsignthesign‐insectionof

thesheet.

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ReplacingDamagedKeycards

IfyouneedtoreplaceadamagedMasterkeycard,youshouldmakeaduplicateofthekey.Thisisdonebyselecting

thetypeofkeyyouwanttomakefromthekeygroup,thenbesuretocheckonDuplicate.

Kaba Saflok SYSTEM 6000 User Manual

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