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ShoreTel 565g User Manual

ShoreTel 565g
50 pages
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ShorePhone IP 565g Telephone
User Guide

Table of Contents

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ShoreTel 565g Specifications

General IconGeneral
ProtocolsSIP, SCCP
SpeakerphoneFull-duplex speakerphone
BluetoothNo
Lines6
Display3.5-inch color display
AudioWideband audio
Ethernet Ports2 (10/100/1000 Mbps)
Power over EthernetYes (802.3af)
Line Keys6 line keys
Headset SupportYes
PowerPoE
Audio CodecsG.711, G.729
HandsetYes

Summary

GETTING STARTED

Your Phone's Display

Explains the information displayed on the ShoreTel IP phone screen.

Adjusting Display Contrast

Details the process of adjusting the display's brightness and contrast levels.

Backlight Operation

Describes how the phone's screen backlight behaves during inactivity and business hours.

Guide to Status Icons

Provides a reference for understanding icons, LED colors, and blink patterns indicating phone status.

LOGGING IN

MANAGING CALLS – BASIC FEATURES

Placing Calls

Outlines methods for initiating internal and external calls using handset, speakerphone, or headset.

Answering Calls

Explains how to identify and answer incoming calls via different audio paths.

Sending a Call to Voice Mail

Describes how to redirect an incoming call directly to the recipient's voice mailbox.

Diverting a Call

Details the procedure for forwarding an incoming call to another extension or external number.

Answering Additional Calls

Explains how to handle multiple incoming calls while already on a call.

Transferring a Call

Provides instructions on how to transfer a call to another number or extension, with options.

Making a Conference Call

Guides users on setting up conference calls with multiple participants.

Using the Intercom

Explains how to establish direct, non-ringing communication between ShoreTel IP phones.

Placing a Call On or Off Hold

Details the steps for placing and retrieving calls from hold.

Redialing and Checking Missed Calls

Describes how to redial previous numbers and view missed call history.

AUDIO CONTROLS

Adjusting Ring Tone Volume

How to set the volume for incoming call ring tones.

Adjusting Handset Volume

How to adjust the audio volume for the phone's handset.

Adjusting Headset Volume

How to adjust the audio volume for a connected headset.

Adjusting Bluetooth Headset Volume

How to adjust audio volume for a paired Bluetooth headset.

Adjusting Speakerphone Volume

How to adjust the audio volume for the speakerphone.

Muting an Active Call

Instructions for muting and unmuting the microphone during an active call.

VOICE MAIL

Logging Into the Main Menu

Steps to access the primary voice mail menu from the phone.

Logging In from Another Extension

How to access voice mail from a different ShoreTel IP phone extension.

Logging In from an External Phone

Procedure for accessing voice mail from a phone outside the ShoreTel system.

Listening to and Interacting with New Messages

Guide to playing, saving, deleting, and forwarding new voice messages.

Sending Messages from Voice Mail

Instructions on recording and sending voice messages to other users.

Listening to Saved Messages

How to access and manage previously saved voice messages.

Mailbox Options

Describes various settings and options available within the personal voice mail box.

Choose call handling mode

Explains how to select different call handling modes for the extension.

Reassign extension

Steps for assigning or unassigning an extension to a phone.

Set your password

Instructions for changing the voice mail access password.

Disable or enable envelope information

How to control the display of message details like date, time, and caller ID.

Record your name

Guide to recording your name for caller identification in the voice mail system.

Listen to your deleted messages

How to access and potentially restore recently deleted voice messages.

Remove deleted messages

Procedure to permanently delete messages from the voice mail system.

Additional options

Covers options like e-mail delivery of messages and agent state management.

Leaving a Message and Message Options

Details on leaving messages, bypassing greetings, and post-recording options.

OPTIONS

Changing Call Handling Mode and Forwarding

How to configure call handling modes and forwarding destinations for your extension.

Changing Automatic Off Hook Preference

Setting the default audio path (headset/speaker) for placing/receiving calls.

Changing Ring Tone

Instructions for selecting a preferred ring tone for incoming calls.

Programming Your Custom Buttons

Guide to assigning specific functions to the phone's programmable custom buttons.

Changing the Agent State

How workgroup agents can log in, log out, or change their status.

Enabling or Disabling Handsfree Mode

Steps to activate or deactivate handsfree operation for analog phone users.

Pairing with a Bluetooth Wireless Headset

Detailed steps to associate a Bluetooth headset with the ShoreTel IP phone.

DIRECTORY

MANAGING CALLS – ADVANCED FEATURES

Programmable Custom Buttons

Explains how custom buttons can be programmed for shortcuts to phone functions.

Bridged Call Appearances

Silent Monitor / Barge In

Extension Monitoring

Answering a Monitored Extension's Call

How to answer calls directed to an extension being monitored.

Whisper Page

How to speak privately to one party on an active call without the other hearing.

Picking Up the Night Bell

Toggling the Hunt Group Status

Overhead Paging

Using Group Paging

Parking and Unparking Calls

CALL MANAGER SOFTWARE

WEB ACCESS

Viewing Phone Information

Rebooting Your Phone

QUICK REFERENCE OF COMMON STAR CODES

Office Anywhere Features

A quick reference for star codes related to remote call management and features.

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