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ShoreTel 230 User Manual

ShoreTel 230
42 pages
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ShoreTel IP Phone 230/230g
User Guide
September 28, 2015

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ShoreTel 230 Specifications

General IconGeneral
Ethernet Ports2 x 10/100 Mbps
SpeakerphoneYes
Headset JackYes
Supported CodecsG.711, G.729a
DisplayBacklit LCD
Lines3 lines
PowerPower over Ethernet (PoE)
ProtocolsSIP

Summary

CHAPTER 1

GETTING STARTED

Introduction to the ShoreTel IP phone features and interface.

LOGGING IN

Steps to log in to the phone and assign your extension.

MANAGING CALLS – BASIC FEATURES

Core functions for placing, answering, and managing calls.

Placing Calls

Instructions on how to place calls using handset, speakerphone, or headset.

Answering Calls

How to answer incoming calls using handset, speakerphone, or headset.

Answering Additional Calls

Managing multiple incoming calls when already on a call.

Transferring a Call

Steps to transfer an ongoing call to another number or extension.

Making a Conference Call

How to set up and manage conference calls with multiple parties.

Using the Intercom

Instructions for using the intercom feature for direct communication.

Placing a Call On or Off Hold

Steps to place calls on hold and retrieve them.

Redialing and Checking Missed Calls

How to redial numbers and view missed call history.

AUDIO CONTROLS

How to adjust volume settings for handset, headset, speaker, and ring tone.

Adjusting Volume Settings

How to adjust ring, handset, headset, and speakerphone volumes.

Muting an Active Call

How to mute or unmute an active call.

VOICE MAIL

Accessing and managing voice messages on the phone.

Logging Into the Main Menu

Steps to access the primary voice mail menu.

Logging In from Another Extension

How to log into voice mail from a different extension.

Logging In from an External Phone

Steps to access voice mail from an external phone line.

Leaving a Message and Message Options

How to leave messages and use available message options.

OPTIONS

Configuring phone settings like availability state and forwarding.

Changing Availability State and Forwarding

How to set phone status and configure call forwarding.

Changing Automatic Off Hook Preference

Set preferred audio path (headset/speakerphone) for calls.

Changing Ring Tone

Select from different ring tones for incoming calls.

Programming Your Custom Buttons

How to assign functions to programmable buttons on the phone.

Changing the Agent State

How to log in/out of workgroups or change agent status.

Enabling or Disabling Handsfree Mode

Activate or deactivate handsfree mode for headset users.

DIRECTORY

How to use the phone's directory to find contact numbers.

MANAGING CALLS – ADVANCED FEATURES

Advanced call handling and customization features.

Programmable Custom Buttons Overview

Explains custom buttons and their role in assigning functions.

Key Functions for Custom Buttons

Lists functions like Barge In, Speed Dial, Monitor Extension, and Transfer for button programming.

Bridged Call Appearances

Feature for sharing call appearance across multiple phones.

Silent Coach

Intervene in an active call to communicate with a user privately.

Shared Call Appearance

Establishes common Bridged Call Appearance between an executive and assistant.

Programmable Buttons for Shared Appearance

How executives and assistants configure buttons for call appearances.

Shared Call Appearance Inbound Calls

Process of an assistant receiving calls for an executive via Shared Call Appearance.

Shared Call Appearance Outbound Calls

Process of an assistant setting up calls for an executive via Shared Call Appearance.

Extension Monitoring

Monitor another user's extension for call status and unheard messages.

Whisper Page

Break into an active call to speak privately with one party.

Picking Up the Night Bell

Route calls to an overhead speaker for off-hours availability.

Toggling the Hunt Group Status

Change hunt group status between busy and not busy.

Overhead Paging

Use the system for broadcasting announcements over speakers.

Using Group Paging

Send audible messages to a select group of users.

Parking and Unparking Calls

Temporarily hold and retrieve calls on other extensions.

SHORETEL CONNECT CLIENT SOFTWARE

Overview of the client software for managing communications.

WEB ACCESS

Browser-based interface for managing personal options and settings.

TROUBLESHOOTING

Guidance for resolving common phone issues.

Voice Mail System Issues

Addresses issues with mailbox limits and accepting new messages.

Phone Service and Display Problems

Resolves display issues, 'No Service', and blank displays.

Speakerphone Audio Issues

Fixes problems where the speakerphone is not audible.

Viewing Phone Information

How to view phone details like IP address, MAC address, and version.

Rebooting Your Phone

Steps to restart or reboot the ShoreTel IP phone.

Adjust Display Contrast

How to modify the display contrast for better readability.

QUICK REFERENCE OF COMMON STAR CODES

A compilation of frequently used star codes for phone functions.

Office Anywhere Features

Features for remote access and call management.

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