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Ricoh SP C261SFNw - User Manual

Ricoh SP C261SFNw
444 pages
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For safe and correct use, be sure to read Safety Information before
using the machine.
Appendix
Configuring Network Settings Using OS X
Troubleshooting
Maintaining the Machine
Configuring the Machine Using Utilities
Configuring the Machine Using the Control
Panel
Sending and Receiving a Fax
Scanning Originals
Copying Originals
Printing Documents
Paper Specifications and Adding Paper
Guide to the Machine
User’s Guide

Table of Contents

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Summary

1. Guide to the Machine

Guide to Components

Introduces the names and functions of the machine's various parts.

Exterior: Front View

Details the external components visible from the front of the machine.

Exterior: Rear View

Details the external components visible from the rear of the machine.

Interior

Describes the internal components and their locations within the machine.

Control Panel

Explains the elements and functions of the machine's control panel.

Installing Option

Provides instructions for installing optional equipment for the machine.

Attaching Paper Feed Unit

Details the procedure for attaching the optional paper feed unit.

How to Use the [Home] Screen

Explains how to display and navigate the main [Home] screen.

Customizing the [Home] Screen

Describes methods for customizing the [Home] screen, including shortcuts and icon order.

2. Paper Specifications and Adding Paper

Workflow for Loading Paper and Configuring Paper Sizes and Types

Outlines the process of loading paper and configuring its specifications.

Loading Paper

Details the procedures for loading paper into various trays and the bypass.

Specifying Paper Type and Paper Size Using the Control Panel

Describes how to set paper type and size via the machine's control panel.

Specifying a Custom Paper Size

Explains the process for defining and using custom paper sizes.

Specifying Paper Type and Paper Size Using the Printer Driver

Details how to configure paper settings through the printer driver.

3. Printing Documents

Configuring Option Settings for the Printer

Explains manual setup of printer options and paper size per tray.

Basic Operation of Printing

Provides a step-by-step guide for performing basic printing tasks.

Printing Confidential Documents

Describes the Locked Print function for secure, password-protected printing.

4. Copying Originals

Basic Operation of Copying

Provides a step-by-step guide for performing basic copying tasks.

Making Enlarged or Reduced Copies

Describes methods for adjusting copy size using preset ratios or custom settings.

Specifying Reduce;Enlarge

Details how to set specific reduce or enlarge ratios for copies.

Copying Single-Sided Originals with 2-Sided and Combined Printing

Explains combining multiple single-sided originals onto one or two-sided paper.

Copying 2-Sided Originals with 2-Sided and Combined Printing

Details copying two-sided originals and combining pages onto one sheet.

5. Scanning Originals

Registering Scan Destinations

Describes how to register destinations for scan jobs in the Address Book.

Basic Operation of Scan to Folder

Details procedures for scanning documents to a shared folder.

Basic Operation of Scan to E-mail

Explains how to scan documents and send them as email attachments.

Basic Operation of Scan to FTP

Details procedures for scanning documents to an FTP server.

Basic Procedures for Saving Scan Files on a USB Flash Memory Device

Explains how to save scanned files to a USB flash memory device.

6. Sending and Receiving a Fax

Registering Fax Destinations

Describes how to register fax numbers and names in the address book.

Sending a Fax

Explains transmission modes and procedures for sending faxes.

Basic Operation for Sending a Fax

Provides step-by-step instructions for sending a fax.

Using the Fax Function from a Computer (LAN-Fax)

Guides on using the fax function from a computer via LAN-Fax.

Receiving a Fax

Details how to receive faxes, including reception modes and Internet Fax.

7. Configuring the Machine Using the Control Panel

Copier Features Settings

Specifies various settings related to the copier function.

Scanner Features Settings

Specifies various settings related to the scanner function.

Fax Features Settings

Specifies various settings related to fax reception and transmission.

System Settings

Covers various system settings like sound volume, timeouts, and energy saver modes.

Paper Settings

Details settings for paper size and type for all paper trays and the bypass.

Administrator Tools Settings

Provides access to administrator settings, password management, and reset options.

Network Settings

Covers configuration of network settings including Ethernet, Wi-Fi, and IP configuration.

8. Configuring the Machine Using Utilities

Using Web Image Monitor

Provides guidance on accessing and using the Web Image Monitor interface.

9. Maintaining the Machine

Replacing the Print Cartridge

Provides step-by-step instructions for replacing the print cartridge.

Replacing the Waste Toner Bottle

Details the procedure for replacing the waste toner bottle.

10. Troubleshooting

Error and Status Messages on the Screen

Lists error messages and their corresponding causes and solutions.

Removing Paper Jams

Provides detailed instructions for removing paper jams from various locations.

Paper Feed Problems

Addresses common issues related to paper feeding and jams.

Print Quality Problems

Discusses common problems affecting print quality and their resolutions.

Copier Problems

Addresses issues related to copier performance and output quality.

Scanner Problems

Discusses common problems encountered during scanning operations.

Fax Problems

Covers problems related to sending and receiving fax messages.

11. Configuring Network Settings Using OS X

Connecting the Machine to a Wired Network

Explains how to connect the machine to a wired network using USB or Ethernet cables.

Connecting the Machine to a Wireless Network

Explains four methods for establishing a wireless network connection.

Summary

1. Guide to the Machine

Guide to Components

Introduces the names and functions of the machine's various parts.

Exterior: Front View

Details the external components visible from the front of the machine.

Exterior: Rear View

Details the external components visible from the rear of the machine.

Interior

Describes the internal components and their locations within the machine.

Control Panel

Explains the elements and functions of the machine's control panel.

Installing Option

Provides instructions for installing optional equipment for the machine.

Attaching Paper Feed Unit

Details the procedure for attaching the optional paper feed unit.

How to Use the [Home] Screen

Explains how to display and navigate the main [Home] screen.

Customizing the [Home] Screen

Describes methods for customizing the [Home] screen, including shortcuts and icon order.

2. Paper Specifications and Adding Paper

Workflow for Loading Paper and Configuring Paper Sizes and Types

Outlines the process of loading paper and configuring its specifications.

Loading Paper

Details the procedures for loading paper into various trays and the bypass.

Specifying Paper Type and Paper Size Using the Control Panel

Describes how to set paper type and size via the machine's control panel.

Specifying a Custom Paper Size

Explains the process for defining and using custom paper sizes.

Specifying Paper Type and Paper Size Using the Printer Driver

Details how to configure paper settings through the printer driver.

3. Printing Documents

Configuring Option Settings for the Printer

Explains manual setup of printer options and paper size per tray.

Basic Operation of Printing

Provides a step-by-step guide for performing basic printing tasks.

Printing Confidential Documents

Describes the Locked Print function for secure, password-protected printing.

4. Copying Originals

Basic Operation of Copying

Provides a step-by-step guide for performing basic copying tasks.

Making Enlarged or Reduced Copies

Describes methods for adjusting copy size using preset ratios or custom settings.

Specifying Reduce;Enlarge

Details how to set specific reduce or enlarge ratios for copies.

Copying Single-Sided Originals with 2-Sided and Combined Printing

Explains combining multiple single-sided originals onto one or two-sided paper.

Copying 2-Sided Originals with 2-Sided and Combined Printing

Details copying two-sided originals and combining pages onto one sheet.

5. Scanning Originals

Registering Scan Destinations

Describes how to register destinations for scan jobs in the Address Book.

Basic Operation of Scan to Folder

Details procedures for scanning documents to a shared folder.

Basic Operation of Scan to E-mail

Explains how to scan documents and send them as email attachments.

Basic Operation of Scan to FTP

Details procedures for scanning documents to an FTP server.

Basic Procedures for Saving Scan Files on a USB Flash Memory Device

Explains how to save scanned files to a USB flash memory device.

6. Sending and Receiving a Fax

Registering Fax Destinations

Describes how to register fax numbers and names in the address book.

Sending a Fax

Explains transmission modes and procedures for sending faxes.

Basic Operation for Sending a Fax

Provides step-by-step instructions for sending a fax.

Using the Fax Function from a Computer (LAN-Fax)

Guides on using the fax function from a computer via LAN-Fax.

Receiving a Fax

Details how to receive faxes, including reception modes and Internet Fax.

7. Configuring the Machine Using the Control Panel

Copier Features Settings

Specifies various settings related to the copier function.

Scanner Features Settings

Specifies various settings related to the scanner function.

Fax Features Settings

Specifies various settings related to fax reception and transmission.

System Settings

Covers various system settings like sound volume, timeouts, and energy saver modes.

Paper Settings

Details settings for paper size and type for all paper trays and the bypass.

Administrator Tools Settings

Provides access to administrator settings, password management, and reset options.

Network Settings

Covers configuration of network settings including Ethernet, Wi-Fi, and IP configuration.

8. Configuring the Machine Using Utilities

Using Web Image Monitor

Provides guidance on accessing and using the Web Image Monitor interface.

9. Maintaining the Machine

Replacing the Print Cartridge

Provides step-by-step instructions for replacing the print cartridge.

Replacing the Waste Toner Bottle

Details the procedure for replacing the waste toner bottle.

10. Troubleshooting

Error and Status Messages on the Screen

Lists error messages and their corresponding causes and solutions.

Removing Paper Jams

Provides detailed instructions for removing paper jams from various locations.

Paper Feed Problems

Addresses common issues related to paper feeding and jams.

Print Quality Problems

Discusses common problems affecting print quality and their resolutions.

Copier Problems

Addresses issues related to copier performance and output quality.

Scanner Problems

Discusses common problems encountered during scanning operations.

Fax Problems

Covers problems related to sending and receiving fax messages.

11. Configuring Network Settings Using OS X

Connecting the Machine to a Wired Network

Explains how to connect the machine to a wired network using USB or Ethernet cables.

Connecting the Machine to a Wireless Network

Explains four methods for establishing a wireless network connection.

Ricoh SP C261SFNw Specifications

General IconGeneral
Print TechnologyLaser
FunctionsPrint, copy, scan, fax
Duplex PrintingYes
Paper Capacity250 sheets
Weight29 kg
ConnectivityUSB, Ethernet, Wi-Fi
Monthly Duty Cycle30, 000 pages
Dimensions420 x 493 mm
Mobile PrintingApple AirPrint, Google Cloud Print

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