Xerox DocuMate 4830
User’s Guide
115
User Dictionary—a user dictionary is your personal dictionary with words that you want the OCR engine to
reference for better accuracy when converting the document into editable text. For example, if you scan
documents with highly technical terms or acronyms not found in typical dictionaries, you can add them to your
personal dictionary. You can also add names that you expect to be in the documents too. This way, as the OCR
process recognizes each letter or symbol, there is a higher chance that the technical term or name will be
correctly spelled in the final document. You can create multiple user dictionaries. See the section Creating Your
Own Dictionaries on page 115.
Click the menu arrow and select a user dictionary from the list.
If you select [none] as the user dictionary, the text will be validated using the terms in the dictionaries for the
selected languages, as well as any professional dictionaries if they are selected.
The label [current] is next to the currently-select user dictionary.
Professional Dictionaries—these are legal and medical dictionaries containing highly specialized words and
phrases. The options are: Dutch Legal, Dutch Medical, English Financial, English Legal, English Medical, French
Legal, French Medical, German Legal, and German Medical. Select the appropriate dictionary for the OCR
engine to use to validate the scanned text.
Reject Character—this is the character that the OCR process inserts for an unrecognizable text character. For
example, if the OCR process cannot recognize the J in REJECT, and ~ is the reject character, the word would
appear as RE~ECT in your document. The ~ is the default reject character.
Type the character you want to use in the Reject Character box. Try to choose a character that will not appear
in your documents.
Missing Character—this is the character that the OCR process inserts for a missing text character. A missing
text character is one that the OCR process recognizes, but cannot represent because that character is not
available for the selected language. For example, if the document contains the text symbol “Ç” but the OCR
process cannot represent that character, then every place “Ç” appears, the OCR process substitutes the missing
character symbol. The caret (^) is the default symbol for the missing character.
Type the character you want to use in the Missing Character box. Try to choose a character that will not appear
in your documents.
Recognition Quality—drag the slider to the left or right to set the degree of accuracy for the OCR process.
The higher the accuracy, the longer the OCR process requires to complete. For clean, highly-legible documents,
you can set the recognition quality to a lower level to produce results more quickly.
2. Click OK or Apply.
These options will now apply to the OCR processing when you select any text format as the page format.
Creating Your Own Dictionaries
You can create multiple dictionaries for your personal use. For example, you might have different dictionaries for
separate work projects, especially if each project uses different acronyms and terminology.
To create a personal dictionary:
1. Open any word processing program, such as Microsoft Word, WordPad, or Notepad.
2. Create a new document in the word processing program.
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