User Manual
IV
3． When the software is used for the first time, please make a Text file (*. txt) or MS Excel file
(*.xls) for company Employee in accordance with certain format. For the format, please
refer to [import Employee list] so that all Employee can be imported to the system at one
time. Employee can be added, deleted, modified and transferred to new department during
future use.
4． First add the proper timetable (from on-duty time to off-duty time) according to the company
rule and then set shifts.
5． After the shift setting is completed, it will work until shift is allocated to Employee. Each
Employee can only have one shift. Please note the starting date of the shift. After the
allocation of the shift, the arranged working date and time can be seen clearly for each
Employee.
6． Attendance records are stored in the time attendance unit. Please download the records
from the unit before report calculation. In addition, staff information and fingerprint
templates can be uploaded and downloaded between the unit and the computer. Please
refer to ―Background management‖ for detailed information.
7． There is always staff away for business, asking for leave and forgetting clock happening in
a company. Once it occurs, please deal with it in time in the software to ensure the
correctness of the statistic report.
8． After all the above mentioned operation is done, the calculation of report can be operated.
The report can calculate the time attendance status of all Employees or a certain Employee
from a certain department in a certain time period.
In [Attendance Calculating and report], first please select the starting and ending date of the
Employee, click ―Calculate‖ and the system will calculate automatically and check the validity of
the records. (There are some invalid records during the use of the unit. For instance, if one
Employee presses the finger twice during a very short time period, one of the records will be
regarded as invalid.) If there is any error in the software calculation, admin can also modify
manually to ensure the correctness of the result.
Note: From the above flowchart, we can see that if there is an error in calculation report for one
staff, the possible reasons are as follows:
Employee shift or temporary shift is incorrect.
Exceptions such as Employee away for business/ask for leave/forgetting clock in/out is
incorrect.
Checking and calculation of transaction records is incorrect.
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