Configuring Access Permissions for Stored Files
This section describes how to specify access permissions for stored files.
You can specify who is allowed to access stored scan files and files stored in Document Server.
This can prevent activities such as printing or sending of stored files by unauthorized users.
You can also specify which users can change or delete stored files.
Access Permission
To limit the use of stored files, you can specify four types of access permissions.
Read-only
In addition to checking the content of and information about stored
files, you can also print and send the files.
Edit
You can change the print settings for stored files.
This includes permission to view files.
Edit / Delete
You can delete stored files.
This includes permission to view and edit files.
Full Control
You can specify the user and access permission.
This includes permission to view, edit, and edit / delete files.
Password for Stored Files
• Passwords for stored files can be specified by the file creator (owner) or file administrator.
•
You can obtain greater protection against the unauthorized use of files.
• Even if User Authentication is not set, passwords for stored files can be set.
• For details about assigning a password to a stored file, see "Specifying Passwords for Stored Files".
• Files can be stored by any user who is allowed to use Document Server, copy function, or scanner
function.
•
Using Web Image Monitor, you can check the content of stored files. For details, see Web Image
Monitor Help.
• Access permission to documents sent from the printer driver and stored on the machine can only be
set on Web Image Monitor. For details, see Web Image Monitor Help.
• The default access permission for the file creator (owner) is "Read-only". You can also specify the
access permission.
• The file administrator can also delete stored files. For details, see "Deleting a Stored Document", Copy
and Document Server Reference.
Configuring Access Permissions for Stored Files
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