4. Click Print.
When Using FAX Utility for the st time, a window for registering your information is displayed. Enter the
necessary information, and then click OK. FAX Utility uses Nickname to manage fax jobs internally. Other
information is automatically added to the cover sheet.
Recipient Settings screen of FAX Utility is displayed.
5.
Specify a recipient and click Next.
❏ Specifying a recipient (name, fax number and so on) directly:
Click the Manual Dial tab, enter the necessary information and click Add. e recipient is added to the
Recipient List displayed in the upper part of the window.
Note:
❏ If your printer's Line Type is set to PBX and the access code has been set to use # (hash) instead of entering the exact
prex
code, enter # (hash). For details, see Line Type in Basic Settings from related information link below.
❏ If you have selected Enter fax number twice in the Option settings on the FAX Utility main screen, you need to
enter the same number again when you click Add or Next.
❏ Selecting a recipient (name, fax number and so on) from the phone book:
If the recipient is saved in the phone book, click the Phone Book tab. Select the recipient from the list and
click Add. e recipient is added to the Recipient List displayed in the upper part of the window.
Note:
If your printer's Line Type is set to PBX and the access code has been set to use # (hash) instead of entering the exact
prex
code, enter # (hash). For details, see Line Type in Basic Settings from related information link below.
6.
Specify the content of the cover sheet.
A
To attach a cover sheet, select one of the samples from Cover Sheet. Enter the Subject and Message. Note
that there is no function to create an original cover sheet or to add an original cover sheet to the list.
If you do not want to attach a cover sheet, select No cover sheet from Cover Sheet.
B
Click Cover Sheet Formatting if you want to change the order of the items on the cover sheet. You can
select the cover sheet size in Paper Size. You can also select a cover sheet at a dierent size to the document
being transmitted.
C
Click Font if you want to change the font or font size used for the text on the cover sheet.
D
Click Sender Settings if you want to change the sender information.
E
Click Detailed Preview if you want to check the cover sheet with the subject and the message you entered.
F
click Next.
7. Check the transmission content and click Send.
Make sure the name and fax number of the recipient are correct before transmitting. Click Preview to preview
the cover sheet and document to transmit.
Once transmission starts, a window displaying the transmission status appears.
Note:
❏ To stop transmitting, select the data, and click Cancel
. You can also cancel using the printer's control panel.
❏ If an error occurs during transmission, the Communication Error window appears. Check the error information
and retransmit.
❏ e Fax Status Monitor screen (the screen mentioned above where you can check the transmission status) is not
displayed if Display Fax Status Monitor During Transmission is not selected in the Optional Settings screen of the
FAX Utility main screen.
User's Guide
Faxing
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