Room Scheduling System • Panel Overview 8
1
Data fields (see figure 3 on the previous page) — Five fields, of various type sizes,
each of which can display a variety of informational messages, defined using the Room
Agent software (see Layout tab on page 37. Four fields are above and one is below the
position of the Reserve button (
6
, the Room Available display shown in figure 3) or
Extend button (
7
, the Room Unavailable display) on the panel. Each field can be left
blank or can display any one of the following:
• The room name
• The meeting subject
• The meeting organizer (full name or first initial and last name)
• The meeting duration
• The current date, time, or both, displayed in a variety of formats (such as 12-hour or
24-hour time)
2
Room available (green) flag (see figure 3) — Indicates the room is free for the
selected block of time (see the Timeline [
4
]). When the room is free, the Reserve (
6
)
button may also be displayed (if it is programmed to appear using the Room Agent
software, see Layout tab.
Green LEDs on the panel bezels provide at-a-glance room availability status from down
the hall.
3
Room unavailable (red) flag (see figure 3) — Indicates the room is reserved for the
selected block of time (see the Timeline [
4
]). When the room is reserved, the Extend
(
7
), Release (
8
), and Check in (
9
) buttons may also be displayed (if they are
programmed to appear using the Room Agent software, see Layout tab).
Red LEDs on the panel bezels provide at-a-glance room availability status from down
the hall.
NOTE: These indicators reflect the reservation only, not if the actual scheduled
meeting has taken place.
4
Timeline (see figure 3) — Indicates a 4-hour span of time, in half-hour increments,
starting from the current half hour. The panel displays the controls and indicators for a
selected half-hour block. Unless you have selected a different block, the current half
hour is the time block displayed. The bottom edge displays the availability of the room
for the entire 4 hours; green is free, red is reserved.
The block selected (white) is usually the current half-hour. To select a different block
of time for a proximately 5 seconds, touch the desired half-hour increment. The other
panel controls, such as Reserve (
6
) and Release (
8
), are displayed for the selected
block of time, whether the current or future half hour block.
NOTE: The timeline increments are half-hour blocks, but the display of availability
and unavailability along the bottom edge is not limited to half hours. See the brief
meeting in the 9:00 block on the Room Unavailable display in figure 3.
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