Room Scheduling System • Microsoft Environment Setup 50
Microsoft
Environment Setup
This section provides guidance for an experienced IT person to set up the Room Scheduling
System in a Microsoft environment (Office 365 and Exchange). Topics include:
• Platform Versions
• Before You Begin
• Set up the Room Scheduling System in the Microsoft Environment
The Extron Room Scheduling System works within the Microsoft environment (Exchange
and Office 365) by tying compatible panels to room mailboxes. This tie allows Microsoft
Outlook users to view the availability of a room and reserve it. This section guides system
administrators through linking the Scheduling System to the Rooms.
Platform Versions
The Extron Room Scheduling System works with cloud-based Microsoft Office 365 as well
as the following Microsoft Exchange versions maintained on the premises of your facility:
• Exchange 2007, Service Pack 1
• Exchange 2010
• Exchange 2013
• Exchange 2016
In Exchange servers, the Room Scheduling System uses the Exchange Web Services (EWS)
protocol to tie in to the server room mailboxes; no plugins or additional software are required
on the server.
The Room Scheduling System subscribes to the room mailboxes. The EWS protocol
includes push notifications. The server pushes change notifications to the Room Scheduling
System whenever calendar changes occur.
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