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Ricoh
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Aficio MP W3600
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Ricoh Aficio MP W3600 - Page 499
624 pages
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Preventing
Data Leaks Due t
o Unauthorize
d Transmissi
on
103
3
A
Press t
he
{
User Tools/Counter
}
key.
B
Press
[
System Settings
]
.
C
Press
[
Administrator
Tools
]
.
D
Press
[
Extended Secu
rity
]
.
E
Press
[
On
]
for "Re
strict Use of Desti
nations".
498
500
Table of Contents
Main Page
Table of Contents
10
What You Can Do with this Machine
5
Copier, Printer, and Scanner Functions
5
Utilizing Stored Documents
6
Using the Scanner in a Network Environment
7
Administrating the Machine/Protecting Documents (Security Functions)
8
Monitoring the Machine Via Computer
9
Table of Contents
10
Notice
13
Important
13
Notes to Wireless LAN Interface (Optional) Users
13
For Users in the State of California
15
How to Read this Manual
16
Symbols
16
Names of Major Options
17
Terms
17
Safety Information
18
Safety During Operation
18
Positions of RWARNING and RCAUTION Labels
21
ENERGY STAR Program
25
Specifications
26
Recycled Paper
26
Machine Types
27
1 Getting Started
29
Guide to Components
29
Options
34
Control Panel
37
Display Panel
39
Simplified Display
40
When the Authentication Screen Is Displayed
41
User Code Authentication (Using the Control Panel)
41
User Code Authentication (Using a Printer Driver)
42
Login (Using the Control Panel)
42
Logout (Using the Control Panel)
43
Login (Using a Printer Driver)
44
Login (Using Web Image Monitor)
44
Logout (Using Web Image Monitor)
44
Changing Modes
45
System Reset
46
Turning on the Power
47
Turning on the Main Power
47
Turning on the Power
48
Turning off the Power
48
Turning off the Main Power
49
Saving Energy
50
Anti-Humidity Heater Switch
51
2 Entering Text
53
Available Characters
53
Keys
53
How to Enter Text
54
3 Appendix
57
Dos and Don'ts
57
Software and Utilities Included on the CD-ROM
59
Viewing the Contents of the CD-ROM
59
Printer Drivers for this Machine
60
TWAIN Driver
61
Desktopbinder Lite
62
Smartdevicemonitor for Admin
63
Desktopbinder-Smartdevicemonitor for Client
64
Installing the Operating Instructions
65
PDF Manuals
66
Opening the Installed Operating Instructions
67
Opening from the Icon
67
Opening from the [Start] Menu
67
Opening from the CD-ROM
68
Specifications for the Main Unit
69
Specifications for Options
73
Roll Feeder Type 240 a or 240 B
73
Paper Cassette Type 240
73
Carrier Sheet
74
IEEE 802.11B Interface Unit Type H
74
Table Type 240
74
USB Host Interface Unit Type 7300
75
Gigabit Ethernet Board Type a
75
Copy Paper
76
Recommended Paper Sizes and Types
76
Unusable Paper
80
Paper Storage
82
Handling Paper
82
Index
83
Table of Contents
91
How to Read this Manual
95
Symbols
95
Display Panel
96
Accessing User Tools
97
Changing Default Settings
97
Quitting User Tools
98
Menu Protect
98
Connecting to the Interfaces
99
Connecting to the Ethernet Interface
100
Connecting to the USB Interface
102
Connecting to the IEEE 802.11B (Wireless LAN) Interface
103
1 Connecting the Machine
99
Network Settings
106
Settings Required to Use the Printer
106
Settings Required to Use E-Mail Function
109
Settings Required to Use Scan to Folder Function
112
Settings Required to Use the Network Delivery Scanner
114
Settings Required to Use Network TWAIN Scanner
116
Settings Required to Use Document Server
118
Using Utilities to Make Network Settings
120
General Features
129
Output Tray Settings
134
2 System Settings
129
Tray Paper Settings
135
Timer Settings
140
Interface Settings
142
Network
142
IEEE 802.11B
145
Print List
147
File Transfer
148
Administrator Tools
153
Programming the LDAP Server
162
To Program / Change the LDAP Server
162
To Enter an Identification Name
162
To Enter a Server Name
163
To Enter the Search Base
163
To Enter a Port Number
163
To Start SSL Communication
164
To Set Authentication
164
To Enter the User Name and Password
165
To Test the Connection
165
To Set Search Conditions
166
To Set Search Options
166
To Delete the Programmed LDAP Server
168
General Features
169
3 Copier / Document Server Features
169
Reproduction Ratio
172
Edit
175
Stamp
180
Background Numbering
180
Preset Stamp
180
User Stamp
182
Date Stamp
183
Page Numbering
184
Input/Output
186
Program / Delete Overlay Format
187
Programming an Overlay Format
187
Overwriting a Stored Format
188
Deleting a Stored Format
189
Settings for the Document Server
190
List / Test Print
191
Printing the Configuration Page
192
4 Printer Features
191
Maintenance
194
System
195
Host Interface
198
PS Menu
199
PDF Menu
200
General Settings
201
5 Scanner Features
201
Scan Settings
203
Send Settings
204
Address Book
207
Managing Names in the Address Book
210
Sending E-Mail by Quick Dial
210
Sending Scanned Files to a Shared Folder Directly
210
Preventing Unauthorized User Access to Shared Folders from the Machine
211
Managing Users and Machine Usage
211
6 Registering Addresses and Users for Scanner Functions
207
Registering Names
212
Changing a Registered Name
214
Deleting a Registered Name
215
Authentication Information
216
Registering a User Code
217
Changing a User Code
218
Deleting a User Code
220
Displaying the Counter for each User
221
Printing the Counter for each User
222
Printing the Counter for All Users
223
Clearing the Number of Prints
224
E-Mail Destination
226
Registering an E-Mail Destination
226
Changing an E-Mail Destination
228
Deleting an E-Mail Destination
229
Registering Folders
231
Using SMB to Connect
232
Using FTP to Connect
239
Using NCP to Connect
244
Registering Names to a Group
250
Registering a Group
250
Registering Names to a Group
252
Adding a Group to Another Group
254
Displaying Names Registered in a Group
256
Removing a Name from a Group
257
Deleting a Group Within Another Group
258
Changing a Group Name
260
Deleting a Group
261
Registering a Protection Code
262
Registering a Protection Code to a Single User
262
Registering a Protection Code to a Group User
264
Registering SMTP and LDAP Authentication
266
SMTP Authentication
266
LDAP Authentication
268
Changing the Display Language
271
7 Other User Tools
271
Inquiry
272
Counter
274
Displaying the Total Counter
274
8 Appendix
275
Copyrights
275
Expat
275
Netbsd
276
Sablotron
278
Jpeg Library
278
Sasl
279
Md4
280
Md5
280
Samba(Ver 3.0.4)
281
Rsa Bsafe
281
Open SSL
282
Open LDAP
287
Libtiff
289
Index
290
Table of Contents
301
How to Read this Manual
303
Symbols
303
Names of Major Options
304
Indicators
305
1 When the Machine Does Not Operate as Wanted
305
Panel Tone
306
Checking Machine Status and Settings
307
When an Indicator to the Right of a Function Key Is Lit
310
When You Have Problems Operating the Machine
311
Document Server
314
When a Job Is Not Performed
316
When a Message Appears
319
2 Troubleshooting When Using the Copy Function
319
When You Cannot Make Clear Copies
322
When You Cannot Make Copies as Wanted
325
When Memory Is Full
328
When a Message Appears During Installation of the Printer Driver
329
Windows 95/98/Me, Windows 2000, or Windows NT 4.0
329
Windows XP Professional, Windows Server 2003
330
Windows XP Home Edition
330
3 Troubleshooting When Using the Printer Function
329
If USB Connection Fails
331
When a Message Appears
332
Status Messages
332
Alert Messages
333
Checking the Error Log
335
When You Cannot Print
336
Other Printing Problems
339
When Scanning Is Not Done as Expected
345
When You Cannot Send Scanned Files
346
When Stored Files Cannot be Accessed
346
When You Cannot Browse the Network to Send a Scan File
346
When the TWAIN Driver Cannot be Started
346
When Stored Files Cannot be Edited
347
When the Network Delivery Function Cannot be Used
347
Operations Are Not Possible When Messages Appear
347
When a Message Appears
348
When a Message Appears on the Control Panel
348
When a Message Appears on the Client Computer
355
Loading Paper
359
Loading the Paper Roll
361
Loading Cut Paper
362
5 Adding Paper and Toner
359
Changing the Paper Size
363
Changing the Paper Size in the Paper Roll Tray
363
Changing the Paper Size in the Cut Paper Tray
365
Adding Toner
366
Inserting Toner
367
Sending Scanned Documents When Toner Has Run out
368
Used Toner
368
Removing Jammed Paper
369
Locating Jammed Paper
370
Removing Jammed Paper
371
6 Clearing Misfeeds
369
Where to Put Your Machine
377
Machine Environment
377
Power Connection
380
7 Remarks
377
Maintaining Your Machine
381
Cleaning Inside the Original Cover
381
Cleaning the Main Unit
383
Index
384
Table of Contents
393
How to Read this Manual
397
Symbols
397
Enhanced Security
399
Glossary
400
Setting up the Machine
401
1 Getting Started
399
Security Measures Provided by this Machine
403
Using Authentication and Managing Users
403
Preventing Information Leaks
404
Limiting and Controlling Access
405
Enhanced Network Security
406
Administrators and Users
407
Administrators
408
User
409
2 Authentication and Its Application
407
The Management Function
410
About Administrator Authentication
411
About User Authentication
412
Enabling Authentication
413
Authentication Setting Procedure
413
Administrator Authentication
414
Specifying Administrator Privileges
415
Registering the Administrator
418
Logging on Using Administrator Authentication
421
Logging off Using Administrator Authentication
424
Changing the Administrator
425
Using Web Image Monitor
427
Using Web Printing Tool
428
User Authentication
429
User Code Authentication
430
Basic Authentication
434
Windows Authentication
443
Creating the Server Certificate
450
LDAP Authentication
451
Integration Server Authentication
459
If User Authentication Is Specified
470
User Code Authentication (Using the Control Panel)
470
User Code Authentication (Using a Printer Driver)
471
Login (Using the Control Panel)
471
Log off (Using the Control Panel)
473
Login (Using a Printer Driver)
474
Login (Using Web Image Monitor)
474
Log off (Using Web Image Monitor)
474
Auto Logout
475
Authentication Using an External Device
476
Printing a Confidential Document
477
Choosing a Locked Print File
477
Printing a Locked Print File
478
Deleting Locked Print Files
480
Changing Passwords of Locked Print Files
481
Unlocking Locked Print Files
483
Specifying Access Permission for Stored Files
484
Assigning Users and Access Permission for Stored Files
485
Specifying Access Privileges for Files Stored Using the Scanner Function
488
Assigning the User and the Access Permission for the User's Stored Files
491
Specifying Passwords for the Stored Files
494
Unlocking Files
496
Preventing Data Leaks Due to Unauthorized Transmission
498
Restrictions on Destinations
498
Protecting the Address Book
501
Address Book Access Permission
501
Encrypting the Data in the Address Book
504
Deleting Data on the Hard Disk
507
Overwriting the Data on the Hard Disk
507
Preventing Modification of Machine Settings
517
4 Managing Access to the Machine
517
Menu Protect
518
Limiting Available Functions
521
Specifying Which Functions Are Available
521
Managing Log Files
523
Specifying Delete All Logs
524
Transfer Log Setting
525
5 Enhanced Network Security
527
Preventing Unauthorized Access
529
Access Control
529
Specifying Network Security Level
530
Encrypting Transmitted Passwords
533
Driver Encryption Key
534
Group Password for PDF Files
536
IPP Authentication Password
537
Protection Using Encryption
538
SSL (Secure Sockets Layer) Encryption
539
User Settings for SSL (Secure Sockets Layer)
544
Setting the SSL / TLS Encryption Mode
545
Snmpv3 Encryption
547
Changing the Extended Security Functions
549
Settings
551
Other Security Functions
556
Scanner Function
556
Limiting Machine Operation to Customers Only
557
Settings
557
Authentication Does Not Work Properly
561
A Message Appears
561
Machine Cannot be Operated
563
7 Troubleshooting
561
8 Appendix
567
Supervisor Operations
567
Logging on as the Supervisor
568
Logging off as the Supervisor
569
Changing the Supervisor
569
Resetting an Administrator's Password
571
Machine Administrator Settings
572
System Settings
572
Copier / Document Server Features
574
Printer Features
575
Scanner Features
576
Extended Feature Setting Menu
576
Settings Via Web Image Monitor
577
Settings Via Smartdevicemonitor for Admin
579
Network Administrator Settings
580
System Settings
580
Scanner Features
581
Extended Feature Setting Menu
581
Settings Via Web Image Monitor
582
Settings Via Smartdevicemonitor for Admin
584
File Administrator Settings
585
System Settings
585
Printer Features
585
Extended Feature Setting Menu
586
Settings Via Web Image Monitor
587
User Administrator Settings
588
System Settings
588
Extended Feature Setting Menu
589
Settings Via Web Image Monitor
590
Settings Via Smartdevicemonitor for Admin
590
Document Server File Permissions
591
The Privilege for User Account Settings in the Address Book
592
User Settings
595
Copier / Document Server Features
596
Printer Functions
598
Scanner Features
600
System Settings
601
Web Image Monitor Setting
606
Functions that Require Options
617
Index
618
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