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Ricoh SP 220SNW User Manual

Ricoh SP 220SNW
344 pages
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For safe and correct use, be sure to read Safety Information before
using the machine.
Configuring Network Settings Using OS X
Troubleshooting
Maintaining the Machine
Configuring the Machine Using Utilities
Configuring the Machine Using the Control
Panel
Sending and Receiving a Fax
Scanning Originals
Copying Originals
Printing Documents
Paper Specifications and Adding Paper
Guide to the Machine
User’s Guide
Appendix

Table of Contents

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Do you have a question about the Ricoh SP 220SNW and is the answer not in the manual?

Ricoh SP 220SNW Specifications

General IconGeneral
Duplex printingNo
Print technologyLaser
Maximum resolution1200 x 600 DPI
Time to first page (black, normal)10 s
Print speed (black, normal quality, A4/US Letter)23 ppm
Copier resize25 - 400 %
Maximum copy resolution600 x 600 DPI
Maximum number of copies99 copies
Scan driversTWAIN
Scanner type-
Product colorBlack, Grey
Market positioningHome & office
AC input voltage100 - 240 V
AC input frequency50 - 60 Hz
Power consumption (max)900 W
Power consumption (ready)65 W
Power consumption (sleep)2 W
Power consumption (average operating)400 W
Printing colorsBlack, White
Maximum duty cycle- pages per month
Number of print cartridges1
Page description languagesGDI
Paper tray media typesPlain paper
Paper tray media weight60 - 105 g/m²
ISO A-series sizes (A0...A9)A4, A5, A6
ISO B-series sizes (B0...B9)B5, B6
Maximum ISO A-series paper sizeA4
Paper input typePaper tray
Total input capacity150 sheets
Total output capacity50 sheets
Wi-FiYes
Wi-Fi standards802.11b, 802.11g, Wi-Fi 4 (802.11n)
Cabling technology10/100Base-T(X)
Ethernet LAN data rates10, 100 Mbit/s
Mobile printing technologiesApple AirPrint, Google Cloud Print, Mopria Print Service
Standard interfacesEthernet, USB 2.0, Wireless LAN
USB 2.0 ports quantityUSB 2.0 ports have a data transmission speed of 480 Mbps, and are backwards compatible with USB 1.1 ports. You can connect all kinds of peripheral devices to them.
Mac operating systems supportedMac OS X 10.10 Yosemite, Mac OS X 10.11 El Capitan, Mac OS X 10.8 Mountain Lion, Mac OS X 10.9 Mavericks
Server operating systems supportedWindows Server 2008, Windows Server 2008 R2, Windows Server 2012, Windows Server 2012 R2
Windows operating systems supportedWindows 10 Education, Windows 10 Education x64, Windows 10 Enterprise, Windows 10 Enterprise x64, Windows 10 Home, Windows 10 Home x64, Windows 10 IOT Core, Windows 10 Pro, Windows 10 Pro x64, Windows 7 Enterprise, Windows 7 Enterprise x64, Windows 7 Home Basic, Windows 7 Home Basic x64, Windows 7 Home Premium, Windows 7 Home Premium x64, Windows 7 Professional, Windows 7 Professional x64, Windows 7 Starter, Windows 7 Starter x64, Windows 7 Ultimate, Windows 7 Ultimate x64, Windows 8, Windows 8 Enterprise, Windows 8 Enterprise x64, Windows 8 Pro, Windows 8 Pro x64, Windows 8 x64, Windows 8.1, Windows 8.1 Enterprise, Windows 8.1 Enterprise x64, Windows 8.1 Pro, Windows 8.1 Pro x64, Windows 8.1 x64, Windows Vista Business, Windows Vista Business x64, Windows Vista Enterprise, Windows Vista Enterprise x64, Windows Vista Home Basic, Windows Vista Home Basic x64, Windows Vista Home Premium, Windows Vista Home Premium x64, Windows Vista Ultimate, Windows Vista Ultimate x64
Sustainability certificatesENERGY STAR
Weight and Dimensions IconWeight and Dimensions
Depth360 mm
Width402 mm
Height293 mm

Summary

How to Find Information about Operations and Troubleshooting

Operating Manual (Printed)

Manuals provided with the machine, including Safety Information and Setup Guide.

Operating Manual (Digital Format)

Manuals viewable via web browser or CD-ROM.

Help

How to Read This Manual

Introduction

Details on manual content, safety, and benefits.

Symbols Used in This Manual

Explains symbols used in the manual for important points and notes.

Model-Specific Information

Explains how to identify the region of the machine by checking the label.

Disclaimer

Notes

Note to Administrator

Password

Recommends setting passwords to prevent unauthorized modifications.

About IP Address

Covers both IPv4 and IPv6 environments for IP addresses.

Differences in Performance/Functions between Different Models

Compares features across different machine models.

1. Guide to the Machine

Guide to Components

Introduces parts of the machine and their functions.

Exterior

Details exterior components of the machine with diagrams.

Interior

Control Panel

Control Panel

Changing Operation Modes

Multi-access

About Operation Tools

Web Image Monitor

Describes checking machine status and configuration via Web Image Monitor.

Assigning a Setting to the Shortcut Key

2. Paper Specifications and Adding Paper

Workflow for Loading Paper and Configuring Paper Sizes and Types

Explains paper loading and subsequent size/type configuration.

Loading Paper

Loading Paper into Tray 1

Step-by-step instructions for loading paper into Tray 1.

Extending Tray 1 to load paper

Loading Paper into the Bypass Tray

Specifying Paper Type and Paper Size Using the Control Panel

Specifying Paper Type and Paper Size Using Smart Organizing Monitor

Specifying Paper Type and Paper Size Using Web Image Monitor

Specifying Paper Type and Paper Size Using the Printer Driver

Supported Paper

Placing Originals

Placing Originals on the Exposure Glass

Procedure for placing originals on the exposure glass.

Placing Originals in the Auto Document Feeder

Recommended size of originals

Unscannable image area

3. Printing Documents

What You Can Do with the Printer Function

Overview of printer functions, including combined printing.

Displaying the Printing Preferences Dialog Box

Basic Operation of Printing

Canceling a Print Job

4. Copying Originals

What You Can Do with the Copier Function

Overview of copier functions like combined and ID card copying.

Copier Mode Screen

Basic Operation of Copying

Canceling a Copy

Making Enlarged or Reduced Copies

Making Combined/2-sided Copies

Copying an ID Card

Specifying Scan Settings for Copying

5. Scanning Originals

What You Can Do with the Scanner Function

Overview of scanner functions like Scan to Folder, E-mail, and TWAIN.

Scanner Mode Screen

Registering Scan Destinations

Basic Operation of Scan to Folder

Confirming the User Name and Computer Name

How to confirm user and computer names for Windows and OS X.

Creating a Shared Folder on a Computer

Steps to create a shared folder for scan destination on Windows and OS X.

Send Scanned Files to a Shared Folder

Basic Operation of Scan to E-mail

Sending Scanned Files by E-mail

Basic Operation of Scan to FTP

Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key

Basic Procedures for Saving Scan Files on a USB Flash Memory Device

Scanning from Smart Organizing Monitor

Scanner Settings You Can Configure for Smart Organizing Monitor

Basic Operation for TWAIN Scanning

Settings you can configure in the TWAIN dialog box

Specifying Scan Settings for Scanning

6. Sending and Receiving a Fax

What You Can Do with the Fax Function

Overview of fax functions: one-touch sending, forwarding, LAN-Fax.

Fax Setting Workflows

Fax Mode Screen

Setting the Date and Time

Registering Fax Destinations

Modifying or deleting fax destinations

How to modify or delete fax destinations in the Address Book.

Registering Fax Destinations Using Web Image Monitor

How to register fax destinations via Web Image Monitor.

Fax destination settings

Sending a Fax

Configuring the transmission mode

How to select Memory or Immediate transmission modes.

Basic Operation for Sending a Fax

Step-by-step guide for sending a fax.

Specifying the destination using Speed Dial

How to specify destinations using Speed Dial entries.

Specifying the destination using the broadcast function

How to send faxes to multiple destinations simultaneously.

Useful Sending Functions

Sending a fax using On Hook Dial

Using On Hook Dial to check destination status before sending fax.

Sending a fax after a conversation

Specifying Scan Settings for Faxing

Using the Fax Function from a Computer (LAN-Fax)

Canceling a fax

How to cancel sending a fax using control panel or computer.

Configuring Transmission Settings

How to configure transmission settings in the LAN-Fax driver properties.

Configuring the LAN-Fax Address Book

How to configure the LAN-Fax address book on the computer.

Receiving a Fax

Selecting Reception Mode

Explains and shows how to select reception modes (Fax Only, FAX/TEL Manual, FAX/TAD).

Configuring the reception mode

Steps to configure the machine's reception mode.

Receiving a fax in FAX/TEL Manual mode

How to receive a fax manually when the mode is set to FAX/TEL Manual.

Receiving a fax in Fax Only mode

How the machine automatically answers calls in Fax Only reception mode.

Receiving a fax in FAX/TAD mode

How the machine automatically receives faxes in FAX/TAD mode.

Forwarding or Storing Faxes in Memory

Configuring the storing conditions

Printing Out Faxes Stored in Memory

Lists/Reports Related to Fax

7. Configuring the Machine Using the Control Panel

Basic Operation

Two main ways to access machine settings via control panel.

Menu Chart

Lists parameters included in each menu for control panel configuration.

Copier Features Settings

Details settings for Copy Paper, Sort, and Original Type.

Copier Features Settings

Details settings for Density, Reduce/Enlarge, and Duplex/Combine.

Copier Features Settings

Copier Features Settings

Details ID Card Copy settings like Center Line and Size.

Scan Settings

Scan Settings

Details density, resolution, compression, and file type settings.

Fax Features Settings

Fax Features Settings

Details Pause Time, Auto Redial, Print Fax Header, and Reception Settings.

Fax Features Settings

Details reception modes, auto reduction, and ring settings.

Fax Features Settings

Details RX Store File, Reception File Setting, and Notify Forward Status.

Communication Settings

Communication Settings

Details Reception Speed settings.

System Settings

System Settings

Details I/O Timeout and Fixed USB Port settings.

System Settings

Details Auto Continue, Toner Saving, and Toner End Option settings.

System Settings

Details Supplies Status and Printer Registration.

System Settings

Details Tray Paper Settings for Tray 1 and Bypass Tray.

System Settings

System Settings

Details Tray Paper Settings and Size Mismatch Detection.

Address Book Settings

Administrator Settings

Administrator Settings

Details reset network settings and backup settings.

Administrator Settings

Details backup options and IPsec settings.

Administrator Settings

Details IPsec, Fax Number Confirmation, and Scan to USB settings.

Administrator Settings

Printing Lists/Reports

How to print the configuration page and other reports.

Network Settings

Network Settings

Details Wi-Fi status and IPv4 configuration.

Network Settings

Details IPv6 configuration for manual and DHCP settings.

Network Settings

Details manual IPv6 address, stateless, and link-local addresses.

Network Settings

Network Settings

Details manual IPv6 address, stateless, and link-local addresses.

Wi-Fi Setup Wizard

8. Configuring the Machine Using Utilities

Available Setting Functions Using Web Image Monitor and Smart Organizing Monitor

Compares functions available via Web Image Monitor and Smart Organizing Monitor.

Using Web Image Monitor

Displaying Top Page

How to access and navigate the Web Image Monitor top page.

Checking the System Information

Status Tab

How to check system information via Status, Counter, and Machine Information tabs.

Counter Tab

Displays page counters for printer, scanner, copier, and fax functions.

Machine Information Tab

Displays firmware version, machine ID, and memory information.

Configuring the System Settings

Sound Volume Adjustment Tab

Details settings for sound volume, tray paper, copier, fax, etc.

Tray Paper Settings Tab

Details tray paper settings and size mismatch detection.

Fax Tab

Details Fax Number Confirmation and Fax Received File Processing settings.

Toner Management Tab

Interface Tab

Details the Fixed USB Port setting.

Shortcut to Function Tab

Assigns functions to the Shortcut to Func. key.

Registering Destinations

Network Settings

Network Settings

Details IPv4 configuration including DHCP and IP address.

Network Settings

Details IPv6 configuration including manual and DHCP settings.

Network Settings

Details manual IPv6 address, stateless, and link-local addresses.

Network Settings

Scanner Send Setting

Enables Scan to E-mail, FTP, and Folder features.

Network Print Setting

Enables network printing via IPP, FTP, RAW, and LPR.

mDNS Setting

Enables Multicast DNS for network discovery.

DNS Tab

Auto E-mail Notification Tab

SNMP Tab

SMTP Tab

POP3 Tab

Wireless Tab

Google Cloud Tab

Configuring the IPsec Settings

IPsec Global Settings Tab

Settings for IPsec policies and global configuration.

IPsec Policy List Tab

Details IPsec policy names, address filters, actions, and status.

9. Maintaining the Machine

Replacing the Print Cartridge

Step-by-step instructions for replacing the print cartridge.

Cautions When Cleaning

Cleaning the Inside of the Machine

Cleaning the Exposure Glass

Cleaning the Auto Document Feeder

Moving and Transporting the Machine

10. Troubleshooting

Error and Status Messages on the Screen

Solutions for error and status messages displayed on the machine's screen.

Clearing Misfeeds

Removing Jammed Paper from Tray 1

Step-by-step instructions for removing jammed paper from Tray 1.

Removing Jammed Paper from the Bypass Tray

Instructions for removing jammed paper from the bypass tray.

Opening the Rear Cover to Remove Jammed Paper

Steps for opening the rear cover to remove jammed paper.

Removing Scanning Jams

Instructions for removing jammed originals from the ADF.

When You Cannot Print Test Page

Paper Feed Problems

Print Quality Problems

Checking the Condition of the Machine

Checks for issues with machine location, paper, or toner.

Checking the Printer Driver Settings

Checks printer driver settings for smudged prints.

Printer Problems

Print Positions Do Not Match Display Positions

Copier Problems

Scanner Problems

Fax Problems

11. Configuring Network Settings Using OS X

Connecting the Machine to a Wired Network

How to connect the machine to a wired network using USB or Ethernet.

Installing the Printer Driver

Installing Smart Organizing Monitor

Steps for installing Smart Organizing Monitor on OS X.

Connecting the Machine to a Wireless Network

Using the Wi-Fi Setup Wizard

Instructions for setting up a wireless connection using the Wi-Fi Setup Wizard.

Using the WPS Button

How to set up a wireless connection using the WPS button.

Using a PIN Code

How to set up a wireless connection using a PIN code.

12. Appendix

Transmission Using IPsec

Explains the IPsec protocol for secure communications.

Encryption and Authentication by IPsec

Details IPsec's encryption and authentication functions and protocols.

Specifying IPsec Settings on the Computer

Steps to specify IPsec SA settings on a computer (Windows 7 example).

Enabling and Disabling IPsec Using the Control Panel

How to enable or disable IPsec via the machine's control panel.

Notes About the Toner

Specifications of the Machine

General Function Specifications

General function specifications like configuration, print process, and paper sizes.

Printer Function Specifications

Details printing speed, resolution, and interface.

Copier Function Specifications

Details copier resolution, copy speed, and reproduction ratio.

Scanner Function Specifications

Details scanner resolution, ADF throughput, and interface.

Fax Function Specifications

Consumables

ENERGY STAR Program

Saving Energy

Explains Energy Saver modes 1 and 2 for power saving.

Saving Energy

Specifications for Energy Saver mode 1 power consumption and recovery time.

Copyright Information about Installed Applications

Trademarks

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