Xerox DocuMate 4790
User’s Guide
133
1. Click the Format tab and choose the options you want for both the input and output formats.
Input Format Options
• Automatic—Choose this option to let the OCR process determine the format of the pages.
Typically you select this option when the document has different or unknown types of
layouts, pages with multiple columns and a table, or pages containing more than one table.
The OCR process will then determine if text is in columns, an item is a graphic or text, and
tables are present.
• Single Column no Table—Choose this option if the document contains only one column of
text and no tables. Business letters are normally in this form. You can also use this option for
documents with words or numbers in columns if you do not want them placed in a table or
decolumnized or treated as separate columns.
• Multiple Columns, no Table—Choose this option if some document pages contain text in
columns and you want it kept in separate columns, similar to the original layout. If table-like
data is encountered, it is placed in columns, not in a gridded table.
• Single Column with Table—Choose this option if your document contains only one column
of text and a table. The table will be placed in a grid in the Destination Application you have
selected. You can later specify whether to export it in a grid or as tab-separated text columns.
• Spreadsheet—Choose this option if the entire document consists of a table that you want to
export to a spreadsheet program, or have treated as a table. No flowing text or graphics will
be detected.
Output Format Options
• Automatic—The document will be formatted as close to its original as possible. The
One Touch software will adjust its settings to the most appropriate for the document being
scanned in order to match your selected output format. The output quality will be maximized
and the processing time minimized.
• No Formatting (NF)—The document will be plain text, one column, left-aligned in a single
font and font size. You can then export the plain text to nearly all file types and target
applications.
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