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All in One Printer
MFC-8440
Page 281 (The Address Book)
Brother MFC-8440 - The Address Book
422 pages
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17 -
7
USING BR
OTHER PC-FAX SOFTWARE
The A
ddr
ess B
ook
From
the
Start
menu, select
Programs
,
Brothe
r
,
MFL-Pro Suite
M
FC-88
40
D
,
an
d th
en
cli
ck
PC
-
FAX Addre
ss Book
.
The
Brother Addre
ss Book
d
ialog box will appear:
280
282
Table of Contents
Main Page
Default Chapter
3
Brother Numbers
3
For Customer Service
3
Ordering Accessories and Supplies
4
Compilation and Publication Notice
5
Usa and Canada
5
Safety Precautions
9
Choosing a Location
11
Quick Reference Guide
12
Table of Contents
14
Introduction
27
Using this Guide
27
Finding Information
27
Symbols Used in this Guide
27
Fax Test Sheet and Product Registration (USA Only)
28
On-Line Registration (USA and Canada)
28
MFC Part Names and Operations
29
Back View
30
Control Panel Overview
32
Status LED Indications
37
About Fax Machines
39
Custom Features
39
Do You Have Voice Mail on the Phone Line
39
How Can You Avoid Possible Problems
39
Why Should There be Problems
39
Fax Tones and Handshake
40
ECM (Error Correction Mode)
41
Connecting the MFC
41
Connecting an External Telephone
41
Connecting an External Telephone Answering Device (TAD)
42
Sequence
42
Connections
44
Recording Outgoing Message (OGM) on an External TAD
44
Special Line Considerations
45
Roll-Over Phone Lines
45
Two-Line Phone System
45
Converting Telephone Wall Outlets
46
Installing MFC, External Two-Line Tad and Two-Line Telephone
47
Multi-Line Connections (PBX)
48
If You Are Installing the MFC to Work with a PBX
48
Custom Features on Your Phone Line
48
Paper
49
About Paper
49
Type and Size of Paper
49
Recommended Paper
49
Choosing Acceptable Paper
50
Paper Capacity of the Paper Trays
51
Paper Specifications for each Paper Tray
52
How to Load Paper
53
To Load Paper or Other Media in the Paper Tray
53
To Load Paper or Other Media in the Manual Feed Tray (for MFC-8440)
55
To Load Paper or Other Media in the Multi-Purpose Tray (MP Tray) (for MFC-8840D and MFC-8840DN)
56
To Use Automatic Duplexing for Fax, Copy and Print Operations (for MFC-8840D and MFC-8840DN)
58
On-Screen Programming
59
User-Friendly Programming
59
Menu Table
59
Memory Storage
59
Navigation Keys
60
Getting Started
74
Initial Setup
74
Setting the Date and Time
74
Setting the Station ID
75
Entering Text
76
Inserting Spaces
76
Making Corrections
76
Repeating Letters
76
Special Characters and Symbols
77
Setting Tone and Pulse Dialing Mode (for Canada Only)
77
General Setup
78
Setting the Mode Timer
78
Setting the Paper Type
78
Setting the Paper Size
79
Setting the Ring Volume
81
Setting the Beeper Volume
81
Setting the Speaker Volume
82
Turning on Automatic Daylight Savings Time
82
Toner Save
82
Sleep Time
83
Turning off the Scanner Lamp
83
Setting the Tray Use for Copy Mode
84
Setting the Tray Use for Fax Mode
85
Setting the LCD Contrast
85
Setup Receive
86
Basic Receiving Operations
86
Choosing the Receive Mode
86
To Select or Change Your Receive Mode
87
Setting the Ring Delay
87
Setting the F/T Ring Time (Fax/Tel Mode Only)
88
Easy Receive
89
Printing a Reduced Incoming Fax (Auto Reduction)
90
Printing a Fax from the Memory
90
Setting the Print Density
91
Advanced Receiving Operations
92
Operation from Extension Telephones
92
For FAX/TEL Mode Only
92
Using a Cordless External Handset
93
Changing the Remote Codes
93
Polling
94
Setting up Polling Receive
94
Setting up Sequential Polling Receive
95
Setting Duplex Printing for Fax Mode (for MFC-8840D and MFC-8840DN)
95
Telephone Services
96
Distinctive Ring
96
What Does Brother's 'Distinctive Ring' Do
96
What Does Your Telephone Company's 'Distinctive Ring' Do
96
Before You Choose the Ring Pattern to Register
97
Do You Have Voice Mail
97
Registering the Distinctive Ring Pattern
98
Turning off the Distinctive Ring
98
Caller ID
99
Viewing Caller ID List
100
Clearing a Caller ID Stored in the Memory
100
Printing Caller ID List
100
Setup Send
101
How to Fax
101
Enter Fax Mode
101
Faxing from the Automatic Document Feeder (ADF)
101
Faxing from the ADF
102
Faxing from the Scanner Glass
103
Faxing Legal Size Originals from the Scanner Glass
104
Out of Memory Message
104
Manual Transmission
104
Automatic Transmission
105
This Is the Easiest Way to Send a Fax
105
Sending a Fax at the End of a Conversation
105
Basic Sending Operations
106
Sending Faxes Using Multiple Settings
106
Contrast
106
Fax Resolution
107
Manual and Automatic Fax Redial
108
Dual Access
109
Real Time Transmission
110
Checking Job Status
111
Canceling a Job While Scanning the Original
111
Canceling a Scheduled Job
111
Advanced Sending Operations
112
Composing the Electronic Cover Page
112
Composing Your Own Comments
113
Cover Page for the Next Fax Only
114
Send a Cover Page for All Faxes
115
Using a Printed Cover Page
115
Broadcasting
116
Overseas Mode
118
Delayed Fax
119
Delayed Batch Transmission
120
Setting up Polled Transmission
121
Memory Security
122
Setting up the Password
122
Turning Memory Security on
123
Turning Memory Security off
123
Auto Dial Numbers and Dialing Options
124
Storing Numbers for Easy Dialing
124
Storing One-Touch Dial Numbers
124
Storing Speed-Dial Numbers
125
Changing One-Touch and Speed-Dial Numbers
126
Setting up Groups for Broadcasting
127
Dialing Options
128
Search
128
One-Touch Dialing
128
Speed-Dialing
129
Manual Dialing
129
Using an External Telephone
129
Access Codes and Credit Card Numbers
130
Pause
131
Tone or Pulse (Canada Only)
131
Remote Fax Options
132
Fax Forwarding/Paging
132
Programming a Fax Forwarding Number
132
Programming Your Pager Number
133
Setting Fax Storage
134
Setting Your Remote Access Code
135
Remote Retrieval
136
Using Your Remote Access Code
136
Remote Commands
137
Changing Your Fax Forwarding Number
138
Retrieving Fax Messages
138
Printing Reports
139
MFC Settings and Activity
139
Customizing the Transmission Verification Report
139
Setting the Fax Activity Report Interval
140
Printing Reports
141
To Print a Report
141
Making Copies
142
Using the MFC as a Copier
142
Enter Copy Mode
142
Temporary Copy Settings
143
Making a Single Copy from the ADF
144
Making Multiple Copies from the ADF
144
Single or Multiple Copies Using the Scanner Glass
145
Out of Memory Message
146
Using the Copy Keys (Temporary Settings)
147
Enlarge/Reduce
148
Quality (Type of Original)
149
Contrast
150
Sorting Copies Using the ADF
150
Tray Select
151
Duplex/N in 1
152
Duplex/N in 1 Copy
153
N in 1 Copy
153
Duplex (1 in 1)
154
Poster
154
(For MFC-8840D and MFC-8840DN)
156
Duplex (2 in 1) and Duplex (4 in 1)
156
Changing the Default Copy Settings
157
Contrast
157
Quality
157
Using the MFC as a Printer
158
Using the Brother MFC-8440, MFC-8840D or MFC-8840DN Printer Driver
158
How to Print Your Document
159
Simultaneous Printing and Faxing
160
Two-Sided Printing (Duplex Printing)
160
Automatic Duplex Printing (for MFC-8840D and MFC-8840DN)
160
Manual Duplex Printing
161
Face-Down Output Tray
161
Printing on Plain Paper
162
The Manual Feed Tray (for MFC-8440)
162
The MP Tray
163
Printing on Thicker Paper and Card Stock
164
The Manual Feed Tray (for MFC-8440)
164
The Multi-Purpose Tray (MP Tray) (for MFC-8840D and MFC-8840DN)
166
Printing on Envelopes
168
Printer Operation Keys
173
Job Cancel
173
Secure Key
173
Setting the Emulation Selection
174
Printing the Internal Font List
175
Printing the Print Configuration List
175
Restoring Factory Default Settings
175
Printer Driver Settings
176
How to Access the Printer Driver Settings
176
Features in the Brother Native Driver
177
Basic Tab
177
Multiple Page
178
Orientation
178
Paper Size
178
Copies
179
Media Type
179
Advanced Tab
180
Print Quality
180
Duplex Printing
182
Watermark
183
Page Setting
185
Device Options
186
Secure Print
186
Accessories Tab
190
Support Tab
191
Features in the PS Printer Driver (for Windows ® )
192
Ports Tab
192
Device Settings Tab
193
Layout Tab
194
Booklet (for MFC-8840D and MFC-8840DN) (for Windows ® 2000/XP)
194
Paper / Quality Tab
195
Advanced Options
196
How to Scan Using Windows
197
Scanning a Document
197
TWAIN Compliant
197
How to Access the Scanner
198
Scanning a Document into the PC
199
Scanning a Whole Page
199
Prescanning to Crop a Portion You Want to Scan
200
Settings in the Scanner Window
202
Image Type
202
Resolution
202
Brightness
203
Contrast
203
Scan Type
203
Document Size
204
Scanning a Document (for Windows XP Only)
206
WIA Compliant
206
How to Access the Scanner
206
Scanning a Document into the PC
207
Scanning a Document Using the ADF
207
Prescanning to Crop a Portion You Want to Scan Using the Scanner Glass
209
Brother Scanner Utility
211
Using the Scan Key (for USB or Parallel Interface Cable Users)
212
Scan to E-Mail
213
Scan to Image
213
Scan to OCR
214
Scan to File
214
Using Scansoft ® Paperport
215
Ocr
215
Viewing Items
216
Organizing Your Items in Folders
217
Quick Links to Other Applications
217
Image Text into Text You Can Edit
218
Scansoft ® Omnipage ® OCR Lets You Convert
218
You Can Import Items from Other Applications
218
Exporting an Image File
219
You Can Export Items in Other Formats
219
How to Uninstall Paperport
220
Omnipage
220
Windows NT WS 4.0
221
Using the Brother Control Center for Windows
221
98/98Se/Me/2000 Professional and Windows NT
221
Brother MFL-Pro Control Center
221
Autoload the Brother Control Center
222
How to Turn off Autoload
222
Brother Control Center Features
223
Auto Configuration
223
Scan Key Operations
224
Copy Operations
224
PC-Fax Operation
224
Scanner Settings for Scan, Copy and PC-Fax Buttons
225
Global Settings
225
Setting up the Scanner Configurations
226
Perform an Operation from the Control Center Screen
227
Scan to File
228
To Access Scan to File Configurations Screen
228
Scanner Settings
228
Destination Folder
229
Scan to E-Mail
230
To Access Scan to E-Mail Configurations Screen
230
Scanner Settings
230
E-Mail Application
231
Send to Options
231
Scan to OCR (Word Processor)
232
To Access Scan to OCR Configurations Screen
232
Scanner Settings
232
Word Processor
233
Scan to Image
234
To Access Scan to Image Configurations Screen
234
Scanner Settings
234
Target Application
234
Copy
235
To Access the Copy Configurations Screen
235
Scanner Settings
235
Number of Copies
235
Send a Fax
236
To Access the Send a Fax Configurations Screen
236
Scanner Settings
236
PC-FAX Settings
237
Using the Windows -Based Brother Smartui Control Center
238
Brother Smartui Control Center
238
Autoload the Brother Control Center
239
How to Turn off Auto Load
239
Brother Control Center Features
240
Auto Configuration
241
Hardware Section: Changing the Scan to Button Configuration
242
Scan to E-Mail
243
Scan to File
244
Scan to Image
245
Scan to OCR
247
Software Section
249
Scan
250
Copy
250
Fax
251
Custom
251
Scan to File
252
Scan to E-Mail
254
File Attachments
256
Scanner Settings
257
Scan to OCR (Word Processing Program)
258
Scan to Graphics Application (Example: Microsoft Paint)
260
Copy
262
Fax Setting (PC-Fax Using the Brother Fax Driver)
264
FAX Settings
265
Custom: User-Defined Buttons
267
Customizing a User-Defined Button
267
Select the Scan Action
267
Select Configuration for the Scan Type
268
Select Scan Settings
272
Using MFC Remote Setup
273
MFC Remote Setup
273
Using Brother PC-FAX Software
275
PC-FAX Sending
275
Setting up User Information
276
Sending Setup
277
Outside Line Access
278
Include Header
278
Address Book File
278
User Interface
279
Facsimile Style
279
Simple Style
279
Speed-Dial Setup
280
The Address Book
281
Setting up a Member in the Address Book
282
Setting up a Group for Broadcasting
283
Editing Member Information
284
Deleting a Member or Group
284
Exporting the Address Book
284
Importing to the Address Book
286
Setting up a Cover Page
287
You Can Enter Information in each Field
288
Sending a File as a PC-FAX Using the Facsimile Style
289
Redial
290
Sending a File as a PC-FAX Using the Simple Style
290
Setting up PC-FAX Receiving (Windows 98/98Se/Me/2000 Professional and Windows NT WS 4.0 Only)
292
Running PC-FAX Receiving
292
Setting up Your PC
292
Viewing New PC-FAX Messages
293
Receiving a Fax into the PC (Windows ® XP Only)
294
How to Receive a Fax Automatically
294
How to View the Received Faxes
299
Using Your MFC with a Macintosh
300
Setting up Your USB-Equipped Apple Macintosh
300
Using the Brother Printer Driver with Your Apple Macintosh (Mac os 8.6-9.2)
301
(Mac os ® 8.6-9.2)
301
Using the Brother Printer Driver with Your Apple Macintosh (Mac os X)
304
Choosing Page Setup Options
304
Specific Settings
305
Using the PS Driver with Your Apple Macintosh
307
For Mac os 8.6 to 9.2 Users
307
For Mac os ® X Users
307
Sending a Fax from Your Macintosh Application
314
For Mac os 8.6-9.2 Users
314
For Mac os ® X Users
314
Address Book Application
318
Drag a Vcard from the Mac os
318
Using the Brother TWAIN Scanner Driver with Your Macintosh
320
Accessing the Scanner
320
Scanning an Image into Your Macintosh
321
Scanning a Whole Page
321
Prescanning an Image
322
Settings in the Scanner Window
323
Image
323
Business Card Size
325
Scanning Area
325
Adjusting the Image
326
Using Presto
327
Highlights
327
System Requirements
328
Technical Support
328
MFC Remote Setup (Mac os ® X)
329
(Windows 98/98Se/Me/2000 Professional and
331
Network Scanning (Windows ® 98/98Se/Me/2000 Professional and XP Only)
331
Network License
331
Registering Your PC with the MFC
331
Using the Scan Key
334
Scan to E-Mail (PC)
334
Scan to E-Mail (E-Mail Server)
335
Scan to Image
336
Scan to OCR
337
Scan to File
338
Brother Network PC-FAX Software
339
Enable Network PC-FAX
339
Sending Setup
339
Extra Options in Address Book
341
Installing Network PC-FAX
342
Windows ® 98/98SE and Me Users
342
Using the Brother Network PC-FAX Software
343
Quick Tips
343
Sending a Network PC-FAX from Your Macintosh Application
344
For Mac os 8.6-9.2 Users
344
For Mac os ® X Users
344
Important Information
345
Standard Telephone and FCC Notices These Notices Are in Effect on Models Sold and Used Only in the United States
345
Federal Communications Commission (FCC) Declaration of Conformity (USA Only)
347
Important
348
Important - about the Interface Cable
348
Industry Canada Compliance Statement (Canada Only)
348
NERGY STAR ® Compliance
348
Statement
348
Laser Safety
348
FDA Regulations
349
Important Safety Instructions
350
Trademarks
352
Troubleshooting and Routine Maintenance
353
Troubleshooting
353
Error Messages
353
Original Jams
356
Original Is Jammed in the Top of the ADF Unit
356
Original Is Jammed Inside the ADF Unit
357
Paper Jams
358
Paper Is Jammed in the Duplex Tray (for MFC-8840D and MFC-8840DN)
363
If You Are Having Difficulty with Your MFC
365
Improving the Print Quality
370
Packing and Shipping the MFC
374
Routine Maintenance
377
Cleaning the Scanner
377
Cleaning the Printer
378
Cleaning the Drum Unit
379
Replacing the Toner Cartridge
380
How to Replace the Toner Cartridge
381
Replacing the Drum Unit
386
Checking the Drum Life
389
Page Counter
389
Optional Accessories
390
Memory Board
390
Installing the Optional Memory Board
391
Network (LAN) Board
393
Before Starting Installation
394
Step 1: Hardware Installation
394
Step 2: Connecting the NC-9100H to an Unshielded Twisted Pair 10BASE-T or 100BASE-TX Ethernet Network
397
Led
397
Test Switch
398
Paper Tray #2
398
Glossary
399
S - 1 Specifications
405
Product Description
405
General
405
Print Media
406
Copy
406
Fax
407
Scanner
408
Printer
409
Interfaces
409
Computer Requirements
410
Consumable Items
411
Network (LAN) Board (NC-9100H
412
Optional External Wireless Print/Scan Server (NC-2200W
413
Index
414
Remote Retrieval Access Card
419
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Quick Setup Guide
52 pages
Technical Specification
2 pages
Setting Up The Machine
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