Room Scheduling System • Room Agent Installation and Configuration 35
Common Panel Configuration tab functions
Send and retrieve the configuration
The send and receive configuration functions push and pull configurable settings between
the Room Agent software and one or more panels.
Send or receive one or more configurations as follows:
1. Select (check) one or more Status checkboxes.
2. Click the Send Configuration button to send the Room Agent
settings to the panels and implement them in the panels.
— or —
Click the Retrieve Configuration button to fetch configurable
settings from one or more panels and embed them in the Room
Agent settings and fields.
TIP: Or, easily retrieve the configuration for a
single panel by right-clicking the panel in the
Status column and then clicking the
pop-up Retrieve Configuration button.
The Room Agent software reports that the Status is in progress ( ) and then reports
either Config Sent. or Config Retrieved.
Retrieve and clear the activity file
Each panel maintains an activity file, a log of scheduling information; such as the meeting
subject, meeting organizer, booking date, meeting date and starting time, and duration;
among other data for the assigned room. The activity file can be retrieved and written to the
PC running the Room Agent software as an Microsoft Excel spreadsheet or cleared (erased)
from the panel. You can use data analytics tools to transform this activity data to create
usage reports.
NOTE: The panel has 4 Mb of activity file memory. The number of entries varies
depending on the size of each entry, but may number in the hundreds. When the
memory becomes full, the newest entries overwrite the oldest. There is no notification
when the memory becomes full.
Retrieve or clear one or more activity files as follows:
1. Select (check) one or more Status checkboxes.
2. Click the Retrieve Activity File button to fetch the schedule
log and from one or more panels and save it in a spreadsheet. The
Room Agent software opens the Panel Activity File dialog box (see figure 36).
Proceed to step 4.
— or —
Click the Clear Activity File button to erase the schedule log
from one or more panels.
For the clear operation, the Room Agent software reports that the Status is in
progress ( ) and then reports Cleared. and All panel activity logs have been
cleared successfuly.
3. Click OK to exit the clear operation.
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