Ricoh MP 402SPF - User Manual

Other manuals for Ricoh MP 402SPF

Service Manual776 pages

Questions and Answers

J
James DawsonSep 6, 2025
What does it mean when my Ricoh MP 402SPF All in One Printer displays: "Memory is full. nn originals have been scanned...?"
- D
  Daniel VillarrealSep 6, 2025
  When your Ricoh All in One Printer displays "Memory is full. nn originals have been scanned...", it means that the number of scanned originals exceeds the number of pages that can be stored in memory. Press [Print] to copy scanned originals and cancel the scanning data, or press [Clear Memory] to cancel the scanning data and not copy.
A
angela85Aug 22, 2025
What does "Error occurred, and transmission was cancelled." mean on my Ricoh MP 402SPF All in One Printer?
- D
  Diana MorrisAug 22, 2025
  If your Ricoh All in One Printer displays: "Error occurred, and transmission was cancelled.", it could be due to: * Original jammed during Immediate Transmission. * A problem occurred in the machine, or noise occurred on the telephone line. Press [Exit], and then send the documents again.
J
Jennifer BrownSep 3, 2025
Why I cannot print in duplex mode on my Ricoh MP 402SPF All in One Printer?
- J
  James TaylorSep 3, 2025
  You may not be able to print in duplex mode on your Ricoh All in One Printer because you have selected a paper type that cannot be used for duplex printing. In "Tray Paper Settings", select a paper type that can be used for duplex printing.
S
scottstephenSep 2, 2025
Why can't I print in duplex mode on my Ricoh MP 402SPF?
- C
  Carl WhiteSep 2, 2025
  You may not be able to print in duplex mode on your Ricoh All in One Printer because you have selected a paper tray that is not set for duplex printing. Change the setting for "Apply Duplex" in "Tray Paper Settings" to enable duplex printing for the paper tray.
J
jasonbutlerSep 1, 2025
Why are misfeeds occurring when printing to envelopes on my Ricoh MP 402SPF All in One Printer?
- J
  jonathan55Sep 1, 2025
  Misfeeds may occur when printing to envelopes on your Ricoh All in One Printer because the envelopes are curled. Make sure you fully flatten curled envelopes before you load them and do not stack envelopes over the specified limit for the paper tray. If misfeeds still occur after the envelopes have been flattened, load envelopes on the tray one at a time and print them individually.
M
Michelle Wilson MDAug 30, 2025
What to do if my Ricoh All in One Printer prints images on the reverse side of the paper?
- J
  johnsonreginaldAug 30, 2025
  If your Ricoh All in One Printer prints images on the reverse side of the paper, you may have loaded the paper incorrectly. Load the paper correctly.
K
Karen KingAug 29, 2025
What to do if my Ricoh MP 402SPF displays an error message even after closing the indicated cover?
- K
  Kelly TaylorAug 29, 2025
  If your Ricoh All in One Printer displays an error message even after closing the indicated cover, one or more of the covers that are not indicated are still open. Close all the covers of the machine.
S
Steven RojasAug 27, 2025
What to do if I still see an error message on my Ricoh MP 402SPF All in One Printer after removing misfed paper?
- A
  Ashley LopezAug 27, 2025
  If an error message is still displayed on your Ricoh All in One Printer, even after misfed paper is removed, paper is still jammed in the tray. Remove the jammed paper by following the procedures displayed on the control panel.
S
Samuel AndersonAug 26, 2025
What to do if my Ricoh MP 402SPF is unable to connect to the network?
- U
  umercadoAug 26, 2025
  If your Ricoh All in One Printer is unable to connect to the network, check that the machine is correctly connected to the network and that the machine is correctly set. If the issue persists, contact your administrator.
H
Holly ParkAug 25, 2025
Why are misfeeds occurring frequently on my Ricoh MP 402SPF All in One Printer?
- G
  Gregory HarrisAug 26, 2025
  Misfeeds may occur frequently on your Ricoh All in One Printer because you are using curled paper, which often causes misfeeds, soiled paper edges, or slipped positions while stack printing is performed. * Flatten the paper with your hands to straighten out the curl. * Load the paper up side down so that the curled edges face downward. * Place the cut paper on a flat surface to prevent it from curling, and do not lean it against the wall.

Summary

What You Can Do with This Machine

Using Scanned Files on the Computer

Learn how to send, store, and manage scanned files on your computer.

Registering Destinations

Instructions for registering fax, email, or folder destinations.

Operating the Machine More Effectively

Tips for optimizing machine usage and settings.

Customizing the Home Screen

How to personalize the machine's home screen with icons and widgets.

Preventing Information Leakage

Learn about security functions to protect documents from unauthorized access.

Preventing Unauthorized Copying

Methods to embed patterns or text to prevent unauthorized copying.

Getting Started

Guide to Names and Functions of Components

Overview of the machine's external and internal parts and their functions.

Guide to the Names and Functions of the Machines Control Panel

Detailed explanation of the control panel buttons and indicators.

Changing the Display Language

Procedure to change the language displayed on the machine's screen.

How to Use the Home Screen

Guide to navigating and using the machine's home screen interface.

How to Use Each Application

Instructions for using various machine applications like Copy, Fax, and Scanner.

Placing Originals

Instructions on how to place originals on the exposure glass or in the ADF.

Copy

Basic Procedure

Step-by-step guide to making copies using the machine.

Duplex Copying

How to copy on both sides of the paper.

Combined Copying

Instructions for copying multiple pages onto a single sheet.

Copying onto Envelopes

Guide to copying documents onto envelopes.

Fax

Basic Procedure for Transmissions (Memory Transmission)

Steps for sending documents using memory transmission.

Registering a Fax Destination

How to add and manage fax destinations in the address book.

Canceling a Transmission

Procedure to cancel a fax transmission at various stages.

Print

Quick Install

Easy installation of printer drivers from the CD-ROM.

Standard Printing

Instructions for performing standard printing operations.

Printing on Both Sides of Sheets

How to print documents on both sides of each page.

Combining Multiple Pages into Single Page

Tips for printing multiple pages onto one sheet to save paper.

Scan

Basic Procedure When Using Scan to Folder

Steps for scanning documents and saving them to a folder.

Creating a Shared Folder on a Computer Running Windows

Guide to creating a shared folder and confirming computer information.

Specifying the File Type

How to select the file type for scanned documents.

Document Server

Storing Data

Procedure for storing documents on the machine's hard disk.

Printing Stored Documents

How to print documents that have been stored in the Document Server.

Web Image Monitor

Displaying Top Page

Instructions on how to access and display the Web Image Monitor.

Adding Paper and Toner

Loading Paper

Precautions and steps for loading paper into trays.

Loading Paper into the Bypass Tray

Instructions for loading paper into the bypass tray.

Loading Envelopes

Guide to loading envelopes correctly into the machine.

Adding Toner

Precautions and procedures for adding toner.

Troubleshooting

When a Status Icon Is Displayed

Interpreting status icons and their meanings.

When the Indicator Lamp for Check Status Is Lit or Flashing

Troubleshooting steps for the check status indicator lamp.

When You Have Problems Operating the Machine

Solutions for common operational issues with the machine.

Messages Displayed When You Use the Copy;Document Server Function

Error messages and solutions for the Copy/Document Server function.

Messages Displayed When You Use the Facsimile Function

Error messages and solutions for the facsimile function.

Messages Displayed When You Use the Printer Function

Error messages and solutions for printer functions.

Information for This Machine

Information on Environmental Regulations

Details on environmental regulations and compliance.

ENERGY STAR Program

Information about the machine's compliance with ENERGY STAR standards.

Energy Saving Functions

Features designed to reduce the machine's power consumption.

Ricoh MP 402SPF Specifications

General

Print Technology	Laser
Functions	Print, Copy, Scan, Fax
Maximum Print Resolution	1200 x 1200 dpi
Maximum Paper Capacity	1, 600 sheets
Duplex Printing	Yes
Scan Resolution	600 x 600 dpi
Fax Capability	Yes
Maximum Paper Size	A4
Warm-up Time	21 seconds
Memory (RAM)	2 GB
Fax Transmission Speed	33.6 Kbps
Copy Resolution	600 x 600 dpi
Operating System Compatibility	Windows, Mac OS, Linux
Connectivity	USB, Ethernet, Wi-Fi
Control Panel	Touchscreen
Mobile Printing	Yes
Hard Disk Drive	320 GB (Optional)
Network Connectivity	Ethernet
Print Speed	Up to 42 ppm (Letter)
Copy Speed	Up to 42 cpm (Letter)