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Fax Machine
MFC-640CW
Brother MFC-640CW User Manual
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INTRODUCTION
1 - 14
How to load paper,
envelopes and post cards
To load paper or other media
1
Pull the paper tra
y completely out of the
machine and remove
the output
paper tr
ay.
2
Press and sl
ide the
paper side gui
de to fit
the pape
r width.
3
Pull out the paper suppor
t and unfold the paper suppor
t flap.
Use the paper
support f
lap for Let
ter, Lega
l and A4.
Output Paper Tray
Paper Side Guide
Paper Support
Paper Support Flap
32
34
Table of Contents
Default Chapter
3
Compilation and Publication Notice
3
Safety Precautions
4
To Use the Machine Safely
4
Choosing a Location
6
Quick Reference Guide
7
Table of Contents
12
Introduction
20
Using this Guide
20
Finding Information
20
Symbols Used in this Guide
20
Control Panel Overview
21
Power Save Mode
23
Receiving Faxes in Power Save Mode
24
Load Documents
25
Using the Automatic Document Feeder (ADF)
25
Using the Scanner Glass
27
About Paper
28
Recommended Paper
28
Handling and Using Special Paper
29
Paper Capacity of the Output Paper Tray
31
Paper Weight, Thickness and Capacity
31
Printable Area
32
How to Load Paper, Envelopes and Post Cards
33
To Load Paper or Other Media
33
To Load Envelopes
35
To Load Post Cards
36
About Fax Machines
37
Fax Tones and Handshake
37
ECM (Error Correction Mode)
38
Multi-Line Connections (PABX)
38
Getting Started
39
Initial Setup
39
Setting the Date and Time
39
Setting Tone or Pulse Dialling Mode (Not Available in New Zealand)
39
Setting the Station ID
40
Setting the Phone Line Type (for Australia and New Zealand Only)
41
PBX and TRANSFER
41
General Setup
42
Setting the Mode Timer
42
Setting the Paper Type
43
Setting the Paper Size
43
Setting the Ring Volume
44
Setting the Beeper Volume
44
Setting the Speaker Volume
45
Setting the LCD Contrast
46
Setup Send
47
How to Enter Fax Mode
47
How to Dial
47
Manual Dialling
47
Speed-Dialling
48
Search
48
Fax Redial
48
How to Fax
49
Colour Fax Transmission
49
Faxing from the ADF
49
Faxing from the Scanner Glass
50
Automatic Transmission
51
Manual Transmission
51
Sending a Fax at the End of a Conversation
51
Basic Sending Operations
52
Sending Faxes Using Multiple Settings
52
Contrast
52
Fax Resolution
53
Dual Access (Monochrome Only)
54
Real Time Transmission
55
Checking Job Status
56
Cancelling a Fax in Progress
56
Cancelling a Waiting Job
56
Advanced Sending Operations
57
Broadcasting (Monochrome Only)
57
Overseas Mode
58
Delayed Fax (Monochrome Only)
59
Delayed Batch Transmission (Monochrome Only)
59
Setup for Polled Transmit (Standard) (Monochrome Only)
60
Setup for Polled Transmit with Secure Code (Monochrome Only)
60
Memory Security
61
Changing the Memory Security Password
62
Setting up the Password
62
Turning Memory Security on
62
Turning Memory Security off
63
Faxing Letter Size Documents from the Scanner Glass
63
Setup Receive
64
Basic Receiving Operations
64
Choosing the Receive Mode
64
To Select or Change Your Receive Mode
65
Setting the Ring Delay
66
Setting Toll Saver (TAD Mode)
67
Setting the F/T Ring Time (Fax/Tel Mode Only)
68
Setting the Fax/Tel Announcement
68
Fax Detect
69
Printing a Reduced Incoming Fax (Auto Reduction)
70
Receiving a Fax at the End of a Conversation
70
Printing a Fax from the Memory
71
Reception into Memory (Monochrome Only)
71
Polling
72
Secure Polling
72
Setup for Polling Receive (Standard)
72
Setup Delayed Polling Receive
73
Setup for Polling Receive with Secure Code
73
Sequential Polling
74
Quick-Dial Numbers and Dialling Options
75
Storing Numbers for Easy Dialling
75
Storing Speed-Dial Numbers
75
Changing Speed-Dial Numbers
76
Setting up Groups for Broadcasting
77
Dialling Options
79
Access Codes and Credit Card Numbers
79
Pause
80
Tone or Pulse (Not Available in New Zealand)
80
Telephone (Voice) Operation
81
How to Dial
81
Making a Telephone Call
81
Answering Calls with the Speaker Phone
82
Mute
82
Remote Fax Options (Monochrome Only)
83
Setting up Fax Forwarding
83
Setting Fax Storage
84
Setting PC Fax Receive
84
Changing Your PC
85
Turning off Remote Fax Options
86
Changing Remote Fax Options
86
Setting Your Remote Access Code
87
Remote Retrieval
88
Using Your Remote Access Code
88
Remote Commands
89
Retrieving Fax Messages
91
Changing Your Fax Forwarding Number
91
TAD (Telephone Answering Device)
92
TAD Mode
92
Setting up the TAD
92
Recording TAD Outgoing Message
93
Listening to Outgoing Message (OGM)
93
Erasing Outgoing Message (OGM)
94
Activating TAD Mode
94
Message Indicator
94
Playing Voice Messages
95
Printing a Fax Message
95
Erasing Incoming Messages
96
To Erase Messages All at Once
96
To Erase Voice Messages Individually
96
Setting Maximum Time for Incoming Messages
97
Setting Toll Saver
97
ICM Recording Monitor
97
Recording a Conversation
98
Record Fax/Tel Outgoing Announcement (F/T OGM)
98
Printing Reports
99
Fax Settings and Activity
99
Customizing the Transmission Verification Report
99
Setting the Journal Period
100
Printing Reports
101
How to Print a Report
101
Making Copies
102
Using the Machine as a Copier
102
Enter Copy Mode
102
Making a Single Copy
103
Making Multiple Copies
103
Stop Copying
103
Using the Copy Options Key
104
Changing the Temporary Copy Settings
105
Increasing Copy Speed or Quality
106
Enlarging or Reducing the Image Copied
107
Setting Paper Type
108
Setting Paper Size
109
Adjusting Brightness
109
Sorting Copies Using the ADF
110
Making N in 1 Copies or a Poster
111
Changing the Default Copy Settings
114
Increasing Copy Speed or Quality
114
Adjusting Brightness
114
Adjusting Contrast
114
Adjusting Colour Saturation
115
Legal Limitations
116
Walk-Up Photocapture Center
117
Introduction
117
Photocapture Center Requirements
118
Getting Started
119
Printing the Index (Thumbnails)
121
Printing Images
122
DPOF Printing
124
Changing the Default Settings
125
Adjusting Brightness
125
Increasing Print Speed or Quality
125
Setting the Paper & Size
125
Adjusting Contrast
126
Colour Enhancement
126
Borderless
128
Cropping
128
Scan to Card
129
Changing the Default Quality
130
Changing the Default Black & White File Format
130
Changing the Default Colour File Format
130
Understanding the Error Messages
131
Using Photocapture Center
131
Software and Network Features
132
Important Information
134
Important Information for Australia
134
IMPORTANT-For Your Safety
134
Disconnect Device
134
Important Notice
134
LAN Connection
134
Nergy Tar
135
Compliance Statement
135
Important Safety Instructions
135
Important Information for New Zealand
137
Important Safety Instructions
137
IMPORTANT-For Your Safety
140
Disconnect Device
140
Important Notice
140
LAN Connection
140
Important Information for some Countries
141
Important Safety Instructions
141
LAN Connection
143
Trademarks
144
Troubleshooting and Routine Maintenance
145
Troubleshooting
145
Error Messages
145
Document Jams
149
Document Is Jammed in the Top of the ADF Unit
149
Document Is Jammed Inside the ADF Unit
149
Printer Jam or Paper Jam
150
Paper Is Jammed Inside the Paper Tray
150
Paper Is Jammed Inside the Machine
151
If You Are Having Difficulty with Your Machine
153
Setting Dial Tone Detection
158
Compatibility
158
How to Improve Print Quality
159
Cleaning the Print Head
159
Checking the Print Quality
160
Checking the Printing Alignment
162
Checking the Ink Volume
163
Packing and Shipping the Machine
164
Routine Maintenance
167
Cleaning the Scanner
167
Cleaning the Machine Printer Platen
168
Cleaning the Paper Pick-Up Roller
169
Replacing the Ink Cartridges
170
Uninstalling or Installing the Handset and Handset Cradle
174
Uninstalling the Handset and Handset Cradle
174
Installing the Handset and Handset Cradle
175
A Appendix A
176
Telephone Service for Australia
176
Telstra Faxstream Duet (Distinctive Ringing
176
Faxstream Duet ® Function
176
What Is the Advantage of Using Telstra
176
How Does Telstra Faxstream Duet Work
177
Set the Distinctive Ringing to on
178
Caller ID (Caller Identification
178
Advantages of Caller ID
178
How Does the Caller ID Work
179
The Caller ID Appears on the Display When Your Telephone Rings
179
The Caller ID Is Stored in Your MFC Memory
179
Viewing Caller ID List
180
Printing Caller ID List
180
Telephone Service for New Zealand
181
Faxability
181
How will the Fax Machine Treat All Other Numbers
181
What Is the Advantage of Using the Faxability Function
181
How Does Faxability Work
182
How to Turn Faxability off or on
183
Caller ID (Caller Identification
184
Advantages of Caller ID
184
How Does the Caller ID Work
184
The Caller ID Appears on the Display When Your Telephone Rings
184
Viewing Caller ID List
185
Printing Caller ID List
185
Telephone Service for some Countries
186
Distinctive Ringing (for Singapore and Hong Kong
186
Setting the Distinctive Ringing
186
Caller ID (for Singapore and Hong Kong
187
Viewing Caller ID List
188
Printing Caller ID List
188
Advanced Receiving Operations
189
Operation from Extension Telephones
189
Fax/Tel Mode in the Power Save Condition
190
For Fax/Tel Mode Only
190
Using a Cordless External Handset
191
Changing the Remote Codes
191
Connecting an External Device to Your Machine
192
Connecting an External Telephone
192
Connecting an External Telephone Answering Device (TAD
193
Sequence
193
Connections
194
Recording Outgoing Message (OGM) on an External TAD
195
Custom Features on Your Phone Line
196
If You Are Installing the Machine to Work with a PBX
196
Multi-Line Connections (PBX) (for Australia and New Zealand Only
196
B Appendix B
197
On-Screen Programming
197
Memory Storage
197
Menu Table
197
Navigation Keys
198
Entering Text
210
Inserting Spaces
210
Making Corrections
210
Repeating Letters
210
Special Characters and Symbols
210
Glossary
211
Specifications
216
Product Description
216
General
216
Print Media
217
Copy
218
Photocapture Center
219
Fax
220
Scanner
221
Printer
222
Interfaces
223
Consumable Items
225
Network (LAN
226
Index
227
Remote Retrieval Access Card
232
Other manuals for Brother MFC-640CW
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45 pages
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Brother MFC-640CW Specifications
General
Brand
Brother
Model
MFC-640CW
Category
Fax Machine
Language
English
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