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Sam4s ER-265EJ User Manual

Sam4s ER-265EJ
229 pages
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SAM4s ER-260EJ/ER-265EJ Electronic Cash Register
Operating and
Programming Manual
All specifications are subject to change without notice. 2017, CRS, Inc.
Sam4s ER-260EJ/256EJ OP Manual v1.20
The ER-260EJ/265EJ provides display
menus for easy report selection and
programming. See page 17 for an overview.

Table of Contents

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Sam4s ER-265EJ Specifications

General IconGeneral
BrandSam4s
ModelER-265EJ
CategoryCash Register
LanguageEnglish

Summary

Safety and Precautions

Safety Precautions

General safety guidelines for operating and servicing the ECR, including electrical and mechanical hazards.

Servicing Precautions

Specific precautions for servicing the ECR, emphasizing electrical safety and component handling.

Introduction to the Cash Register

Display Modes

Describes the different display modes: Register, Void, Manager (X), Z, Program (P), and Service (S).

Control Lock Functions

Explains the control lock positions and the accessible functions for each key.

Key Descriptions

Provides a description for each function key on the cash register.

Initial Clear Procedure

Step-by-step instructions for performing an initial clear of the register's memory.

Getting Started

Quick Start Steps

Guides users through basic setup and operation for immediate use.

Unpacking and Initial Setup

Instructions for unpacking the register, locating the paper roll, and plugging it in.

Clearing All Memory

Procedure for clearing the register's memory before first-time use.

Operations Guide

Function Key Descriptions

Detailed explanations for each function key on the cash register.

Void and Correction Operations

Procedures for correcting errors, voiding items, and canceling transactions.

Totaling and Tendering Sales

Covers totaling cash, check, and charge sales, including different tendering methods.

Manager Mode (X Mode) Functions

Manager Mode Menu Navigation

Explains how to access and navigate the Manager Mode (X Mode) menu options.

X Reports and Instructions

How to generate and interpret X reports, which read but do not reset totals.

Stock Entry Procedures

How to enter and manage stock levels for PLUs, including single PLU and range entries.

Z Mode Operations

Z Reports and Instructions

How to generate Z reports, which reset totals and counters.

Service Mode Programming

Self-Test Operations

Details various self-tests for ECR components like printer, display, and keyboard.

Memory Clear Options

Explains the different memory areas that can be cleared (totals, PLU file, etc.).

Memory Allocation Settings

How to adjust memory allocation for PLUs, clerks, groups, and other features.

Function Key Assignment

Procedure for reprogramming key locations with different functions.

Define Port Settings

Configuration of serial and USB ports for connecting external devices.

Program Backup and Restore

Instructions for backing up and restoring ECR program data to/from SD/USB.

Flash ROM Updates

Procedures for updating the ECR firmware via SD card or PC.

Program Mode Programming

PLU Programming

Details on programming PLU numbers, descriptors, and options.

Add/Change PLU Entries

Step-by-step guide to adding or modifying single PLUs or ranges of PLUs.

PLU Options Reference

Reference guide for PLU options like descriptor, price levels, preset, and taxability.

Delete PLU Functionality

Instructions for deleting single PLUs or ranges of PLUs from the system.

PLU Stock Management

How to manage PLU inventory counts, including adding, subtracting, or replacing stock.

Function Key Programming

Guide to programming functions for keys, including macros and payment options.

%1-%5 Function Options

Options for configuring the % keys for discounts, surcharges, and coupons.

CHARGE 1-8 Key Options

Configuration options for charge keys, including card types, rounding, and EFT.

Tax Exempt Key Options

Configuration options for the TAX EXEMPT key, including which taxes to exempt.

Macro Key Programming

Instructions for programming and removing macros for up to 50 keystrokes.

Options Programming

Guide to setting various options categorized into System, Print, Report, etc.

System Options Reference

Detailed reference for System options, including clerk entry, decimal place, and drawer alarm.

Print Options Reference

Configuration options for controlling what is printed on receipts.

Report Options Reference

Configuration options for various reports, including cash declaration and reset controls.

Tax Options Reference

Configuration options for tax settings, including symbol, amount, rate, and VAT breakdown.

Employee Programming

Guide to programming clerk information, including names, passwords, and access levels.

Clerk Programming Reference

Reference for clerk programming options like name, password, and mode access.

Time and Date Settings

Instructions for setting the clock and calendar on the cash register.

Taxes Programming

Guide to programming tax rates, including add-on, VAT, and Canadian GST.

Programming Tax Tables

Detailed instructions for programming tax tables with break points for accurate tax calculation.

Programming a Canadian GST

Specific steps for programming the Canadian Goods and Services Tax (GST).

Mix & Match Program Setup

Guide to setting up mix and match discounts, including name, quantity, and price.

Integrated Payment Appendix

Introduction to Integrated Payment

Guide to implementing EMV Datacap integrated payment applications.

Required Equipment and Software

Details on necessary hardware like SD cards, Datatran equipment, and PIN-pads.

Required ECR Program Settings

Essential ECR programming settings for DataCap EMV integration, focusing on port definitions.

System Options for EMV

Specific system options related to EMV transactions, such as EFT draft and PIN-Pad type.

Function Key Programming for Payments

How to program charge keys for various payment types like credit, debit, and gift.

Charge Key Options

Detailed configuration options for charge keys (1-8), including card types and tip settings.

Datatran Tip Key Operations

Programming and using the DataTran TIP function key for gratuity entry.

Loading EMV Parameters

Procedure for loading EMV parameters into Datatran devices and PIN-Pads.

Sample Transaction Procedures

Walkthroughs of sample transactions, including credit, PIN-Pad tips, and manual entry.

Manual Card Entry Process

Steps for manually entering credit card information when the reader fails.

Merchandise Return Process

How to complete a merchandise return transaction using the integrated payment system.

Void Transaction Procedures

Steps for voiding sales or refunds by record number using the integrated system.

EMV Datatran Operations

Overview of EMV related Datatran functions like transaction void and file deletion.

Datatran Function Menu Operations

Details on operations within the Datatran Function menu, including Initialize EFT and Close Batch.

Parameter Download Process

Instructions for downloading EMV parameters to the PIN-Pad.

EMV EBT Voucher Transactions

How to manually enter EBT transactions when system connection fails.

Dial In Load Procedure

Procedure for loading Datatran device parameters during installation.

Datatran Transaction Menu Operations

Details on Datatran transaction operations like voiding and authorizations.

Zero Authorization Process

How to verify credit card validity and status without a transaction.

Tip (Gratuity) Entry

Instructions for entering tips using the Datatran Tip Key before batch closing.

TIP Entry at Time of Sale

How customers can add tips directly at the PIN-Pad during a sale.

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