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Sam4s ER-260EJ - User Manual

Sam4s ER-260EJ
229 pages
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SAM4s ER-260EJ/ER-265EJ Electronic Cash Register
Operating and
Programming Manual
All specifications are subject to change without notice. 2017, CRS, Inc.
Sam4s ER-260EJ/256EJ OP Manual v1.20
The ER-260EJ/265EJ provides display
menus for easy report selection and
programming. See page 17 for an overview.

Table of Contents

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Sam4s ER-260EJ Specifications

General IconGeneral
BrandSam4s
ModelER-260EJ
CategoryCash Register
LanguageEnglish

Summary

Introduction to the SAM4 s ER-260 EJ;ER-265 EJ

About the ER-260 EJ;ER-265 EJ

Describes the flexible electronic cash register's features and benefits.

Using This Manual

Explains the manual's structure and how to navigate its seven sections effectively.

Using Flowcharts

Details how to interpret and follow flowchart diagrams used throughout the manual.

Identifying Components & Connections

Illustrates and describes the physical components and connection ports of the ECR.

Display Modes

Explains the different display modes: Register, Void, Manager, Z, Program, and Service.

Using Display Menus

Guides users on navigating through various mode menus using navigation keys.

Control Lock Functionality

Details the 7 positions of the control lock and the functions accessible by each key.

Keyboard Layouts

Shows the default key assignments and NLU locations for the ER-260EJ model.

Key Descriptions

Provides a comprehensive explanation of the function and purpose of each key on the ECR.

Initial Clear Procedure

Outlines the steps to perform an initial clear to reset the register to a default state.

Getting Started with Your ECR

Quick Start Steps

Provides initial steps for setting up and preparing the ECR for basic operation.

Unpacking the ECR

Instructions for unpacking the cash register and initial setup.

Installing the Paper Roll

A step-by-step guide on how to load and install the printer paper roll.

Clearing ECR Memory

Details the security-sensitive procedure for clearing all totals and counters before initial use.

ECR Operations Guide

Overview of Operations

Introduces the ECR's capabilities for sales operations and lists common procedures.

Function Key Descriptions

Explains the functionality of various keys used in register operations.

Clerk Operations and Management

Covers managing clerk sign-on and sign-off procedures and modes.

Item Registration Methods

Explains how items are registered using PLUs, including keyboard and code entry.

Keyboard PLU Entry Types

Details different methods like Open, Preset Price, and Gallonage PLU entries.

PLU Multiplication and Split Pricing

Explains how to multiply item quantities and price items in groups.

Single Item and Code Entry PLUs

Describes using single item PLUs and entering PLUs via code.

Voiding and Correcting Transactions

Explains how to correct errors, void last item, or void previous items.

Cancel and Void Mode Operations

Details how to cancel transactions or use void mode for complete transaction correction.

Received On Account and Paid Out

Describes handling payments received outside sales and tracking cash paid out.

Totaling and Tendering Sales

Explains how to finalize sales using cash, check, charge, and split tenders.

Currency Conversion Functionality

Explains how to program and use currency conversion for foreign sales.

Scale Operations Guide

Introduces interfacing the ECR with optional load-cell scales.

Not Found PLU Handling

Covers managing PLUs not found in the file and using the Not Found PLU list.

Manager Mode (X Mode) Operations

Overview of Manager Mode Functions

Introduces management functions accessible via the X mode control lock position.

Manager Mode Menu Navigation

Explains how to access and navigate the Manager Mode menu.

Generating X Reports

Details how to generate various X reports for examining sales data.

Electronic Journal Operations

Guides on printing selected parts of the electronic journal memory.

Cash Declaration Procedure

Explains the procedure for counting and reporting cash drawer contents.

Training Mode Setup

Describes how to enable training mode for practice without affecting totals.

Stock Entry Procedures

Details how to enter stock levels for PLUs, including single PLU and ranges.

Receipt On;Off Control

Explains how to enable or disable the register printer for receipts.

Z Mode Functions

Overview of Z Mode

Introduces the functions available in the Z mode, primarily for resetting reports.

Z Reports Generation

Details how to generate Z reports, which reset totals and counters.

Resetting Journal and Not Found PLU Data

Procedures for clearing the electronic journal and not found PLU entries.

Service Mode Programming

Introduction to Service Mode

Overview of secure operations performed in Service Mode.

Accessing Service Mode Functions

Explains how to navigate and access the Service Mode menu.

Performing Self-Tests

Guides on running self-tests for various ECR components.

Memory Clear Options

Details the various options for clearing specific areas of the ECR memory.

Memory Allocation Settings

Explains how to allocate memory for PLUs, clerks, groups, etc.

Function Key Assignment

Describes how to reprogram key locations with different functions.

Define Port Settings

Guides on configuring serial and USB ports for connected devices.

ECR Setup Configurations

Covers ROM info, print density, LCD contrast, and network settings.

Program Backup and Restore Utilities

Introduces utilities for backing up and restoring ECR programs via SD or USB.

Flash ROM Update Procedures

Details procedures for updating the ECR's flash ROM via SD card or PC.

SD Card;USB Memory Formatting

Instructions on formatting SD/USB cards as FAT32 for ECR use.

Program Mode Configuration

Overview of Program Mode

Introduces the program mode for configuring PLUs, groups, keys, options, etc.

Descriptor Programming Methods

Explains two methods: Overlay and Code for programming descriptors.

Program Mode Menu Options

Lists the ten main programming categories available in Program Mode.

PLU Programming Procedures

Introduces PLU programming, covering adding, deleting, and stock management.

Add;Change PLU Entries

Step-by-step guide for adding or modifying individual PLUs or ranges.

PLU Options Reference Information

Detailed explanation of various options available for PLU programming.

Delete PLU Functionality

Covers procedures for deleting single PLUs or ranges of PLUs.

PLU Stock Management

Details how to manage PLU inventory levels, including add, subtract, or replace.

Group Programming Guide

Guides on organizing PLUs into groups for sales analysis.

Function Key Programming

Describes how to assign functions to programmable keys on the keyboard.

Key Function Options Reference

Details configuration options for various keys like #/No Sale, %, ADD CHECK, and CANCEL.

CHARGE Key Options

Explains the extensive options for programming charge keys for payment processing.

Macro Key Programming

Guides on recording and performing sequences of keystrokes using macro keys.

Options Programming Categories

Introduces the organization of options into categories for easier configuration.

Employee (Clerk) Programming

Covers setting up clerk information, passwords, and access permissions.

Time and Date Settings

Details the procedure for setting the ECR's internal clock and calendar.

Taxes Programming Overview

Overviews tax calculation options: Add-On, VAT, and GST.

Programming a Tax Table

Guides on setting up complex tax rates using tax table programming.

Mix & Match Discount Setup

Details how to set up mix and match discounts, including name, quantity, and price.

Sample Reports Guide

Financial Report Example

Shows a sample of the financial report output, detailing sales and tax information.

Time Report Example

Displays a sample time report, showing sales activity by time period.

PLU Report Example

Illustrates a sample PLU report, showing sales counts and totals for each PLU.

Clerk Report Example

Shows a sample clerk report detailing sales and drawer totals per clerk.

Groups Report Example

Displays a sample report showing sales aggregated by item groups.

Day and Stock Report Examples

Illustrates sample daily sales reports and PLU stock level reports.

Drawer Totals Report

Shows a sample report detailing cash, check, and charge amounts in the drawer.

Balancing Formulas Explanation

Provides formulas for balancing net and gross sales figures.

Integrated Payment Appendix

Introduction to Integrated Payment

Overview of integrated payment systems using EMV Datacap equipment.

Required Components for EMV

Lists necessary items like SD cards and Datatran equipment for EMV implementation.

ECR Configuration Diagrams

Illustrates network configurations for single and multi-ECR setups.

Required ECR Program Settings for EMV

Details essential ECR settings, including port configuration for EMV devices.

EMV Related System Options

Covers system options specific to EMV and payment processing.

Function Key Programming for Payments

Guides on programming charge keys for various payment types like credit, debit, and gift.

Charge Key Options Details

Explains specific options for programming charge keys, including card types and tips.

Load EMV Parameters

Instructions for loading device parameters required for EMV functionality.

Sample EMV Transaction Flow

Illustrates a typical EMV transaction process from sale to approval.

Manual Card Entry Procedure

Step-by-step guide for manually entering credit card details when reader fails.

Merchandise Return with EMV

Covers processing merchandise returns using EMV transactions.

Voiding EMV Transactions

Explains the process for voiding sales transactions with EMV payment.

EMV Datatran Operations Overview

Introduces EMV related operations using Datatran functionality.

Parameter Download for EMV

Instructions for loading EMV parameters into the PIN-Pad device.

Tip (Gratuity) Entry Process

Details how to enter customer tips using the Datatran Tip Key.

Important Notes on EMV Integration

Provides crucial notes and considerations for EMV integration and card processing.

Glossary of Terms

Activity Count and Cancel Function

Defines activity count increments and the cancel function for transactions.

Cash Declaration and Clerk Roles

Explains cash declaration procedures and the role of clerks in sales.

Compulsory Operations Definitions

Defines compulsory operations, tendering, and condiment requirements.

Currency Conversion and Decimal Multiplication

Explains currency conversion features and decimal multiplication for fractional units.

Electronic Journal and Error Handling

Describes the electronic journal capability and how error conditions are signaled.

Flash ROM, Gallonage, and Groups

Defines terms related to flash memory, gallonage sales, and PLU group organization.

Not Found PLU and Open PLU Concepts

Explains managing PLUs not found in the file and open PLU pricing.

Override and Tendering Definitions

Defines override operations and over/under-tendering scenarios.

PLU, Post Tender, and Preset PLU

Defines PLUs, post tender operations, and preset PLU functionality.

Tax Computation Methods

Defines tax calculation methods via rate or table, tax exempt, and tax shift.

VAT, Void, and X & Z Reports

Defines VAT, void operations, and the function of X and Z reports.

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