A-61635 December 2010 4-41
Step 2. Creating Document Index Fields based on your existing
SharePoint columns
After selecting one of the available SharePoint Lists found on your SharePoint
site and selecting the Document Type, the SharePoint columns will be
displayed.
The Column Type will be shown and the Required checkbox will be checked if
the column is required by your SharePoint List.
By default the Create Index checkbox will be checked for all column types that
may be populated by the automatically created and configured index fields. If
you do not want to populate a specific column or if you do not require a new
Index field to populate a specific column, then uncheck the Create Index
checkbox. If you want to create an index field for a SharePoint column that is
not checked, check the Create Index check box and then click Edit to
configure the index field. You will have the opportunity later to specify the data
that is to be stored in a column.
As an example of when to uncheck the Create Index check box imagine that
the SharePoint column ‘Full Name’ is to contain a persons name in the form
‘last name, first name’.Two existing index fields, ‘First Name’ and ‘Last Name’,
will be used to populate this column. The mapping of these two index fields
will be done later, for now uncheck the Create Index checkbox for the ‘Full
Name’ column as an index field ‘Full Name’ is not needed.
An ‘Input Format’ will be recommended for each new index field based on the
data requirements of the SharePoint column. You should not need to change
the recommended format unless you need to further restrict the data range or
data type.
A ‘Default Value’ will be shown if a default value has been specified in
SharePoint for the column. You may change an existing value or add a default
value if a value is not shown simply be selecting the drop down list. A list of
default predefined values, including any defined bar code or OCR zones will
be displayed. If you require a more complex default value, select Edit. You will
be able to define the default value using one or more predefined tags or fixed
strings.
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