Utax 5240L

CD 5140L/5240L
user manual
Digital
multifunktional systems

Utax 5240L Specifications

General

Printer Type	Laser
Functions	Print, Copy, Scan
Print Resolution	1200 x 1200 dpi
Paper Capacity	250 sheets
Duplex Printing	Yes
Operating systems	Windows, macOS, Linux
Connectivity	USB, Ethernet
Scanner Type	Flatbed, ADF
Print languages	PCL, PostScript
Display	LCD

Summary

Safety Conventions in This Guide

Symbols

Explains the meaning of various safety warning and instruction symbols used in the guide.

Part Names

Operation Panel

Identifies and describes the keys and displays on the machine's operation panel.

Machine

Illustrates and labels the main physical components of the machine.

Preparation before Use

Determining the Connection Method and Preparing Cables

Details how to connect the machine to a PC or network and prepare necessary cables.

Power OnOff

Power Off

Details the procedure for turning off the machine, including precautions.

Setting Date and Time

Network Setup (LAN Cable Connection)

Installing Software

Installing the Software in Windows

Provides step-by-step instructions for installing the printer driver software on Windows PCs.

Embedded Web Server (Settings for E-mail)

Sending E-mail

Specify the SMTP settings

Details how to configure SMTP settings to enable sending scanned images via email.

Preparation for sending a document to a PC

Checking file and printer sharing

Adding a port

Details the process of adding necessary ports to the Windows Firewall for network communication.

Loading Paper

Loading Paper in the Cassettes

Loading Paper in the Multi Purpose Tray

Loading Envelopes

Specifying Paper Size and Media

Specifying Paper Size and Media Type for the Cassettes

Guides users on setting paper size and media type for the machine's cassettes.

Loading Originals

Placing Originals on the Platen

Explains how to place originals correctly on the machine's platen for scanning.

Loading Originals in the Document Processor

Basic Operation

LoginLogout

Explains how to log in to and log out from the machine for user authentication.

Copying

Provides step-by-step instructions for performing a basic copy operation.

One-Touch Keys and Program Keys

Message Display

Adjusting Density

Selecting Image Quality

Zoom Copying

Duplex Copying

Collate Copying

Printing - Printing from Applications

Sending

Send as E-mail

Details the process of sending scanned images as email attachments.

Send to Folder (SMB)

Explains how to save scanned images to a shared folder on a PC via SMB.

Canceling Jobs

Job Cancel List

Describes how to access the menu for canceling print or send jobs.

Checking Remaining Toner and Paper

Copying Functions

Paper Selection

Set the default paper selection

Guides the user in setting the default paper selection method for copying.

Original Orientation

EcoPrint

Combine Mode

Continuous Scan

Job Finish Notice

Print Override

Sending Functions

Original Size

Explains how to specify the original document's size before scanning for sending.

Sending Size

Zoom

Duplex Sending

File Format

Select the file format for transmission

Guides the user in selecting the file format for scanned documents, such as PDF or TIFF.

Select the default file type

Guides the user in selecting the default file format (PDF, TIFF, XPS, JPEG) for sending scanned originals.

Scan Resolution

Select the fineness of scanning resolution

Guides the user in selecting the scanning resolution for image clarity and file size.

Select the default scanning resolution

Details how to set the default scanning resolution for optimal image quality.

Color Grayscale Black and White Selection

Select the color mode for scanning

Details how to select the color mode (Full Color, Grayscale, or B&W) for scanned images.

WSD Scan

Document Box

Printing Documents Stored in USB Memory

Explains how to print files directly from a USB memory device connected to the machine.

Saving Documents to USB Memory (Scan to USB)

Storing Documents

Details the procedure for storing scanned image files onto a USB memory device.

Removing USB Memory

Safely remove the USB memory

Guides the user on the correct procedure to safely remove the USB memory to prevent data loss.

Printing from a Job Box

Private Print

Explains the Private Print function for secure printing using an ID.

Status Job Cancel

Checking Job Status

Describes how to check the real-time status of print, send, and store jobs.

Checking Job History

Explains how to check the history of completed print, send, and store jobs.

Default Setting (System Menu)

Common Settings

Covers common settings like language, display, sound, and date/time.

Common Settings

OriginalPaper Settings

Paper Size and Media Type Setup for Cassettes

Select paper size and media type for each cassette

Guides users on setting paper size and media type for individual cassettes.

Paper Size and Media Type Setup for Multi Purpose Tray

Select the paper size and media type for manual paper feed

Details how to select paper size and media type for the multi-purpose tray.

Special Paper Action

Error Handling

Duplexing Error Handling

Explains how the machine handles errors when duplex printing is not possible.

Paper Mismatch Error Handling

Details how to manage errors when paper size or type does not match the selection.

DateTimer

Auto Error Clear

Function Defaults

Original Image

Density

Orig.Orientation

Orig. Binding

Finish Binding

Image Quality

Select the default value for image quality

Guides the user in setting the default image quality for scanned files based on compression.

Login Operation

RAM Disk Mode

Setting the RAM Disk Mode

Explains how to create and set the size of a RAM disk for job box printing.

Copy Settings

Photo Processing

Details how to set the resolution for copying photographs for optimal quality.

Auto Paper Selection

Select Key Set

Printer Settings

Emulation Set

Details how to select the emulation mode for compatibility with different printer languages.

Duplex

Select binding orientation for duplex mode

Details how to select the binding orientation for duplex printing.

Orientation

Sending Settings

Select Key Set

Explains how to register functions to Left/Right Select keys for quick access during sending.

Document Box Settings

Job Box

Details settings for Quick Copy Jobs and Job Retention Deletion within the Job Box.

Printing ReportsSending Notice

Send Result Report

AdjustmentMaintenance

Copy Denst. Adj.

Guides the user on adjusting copy density in manual or auto modes for better print quality.

SendBox Density

Adjust scan density

Explains how to adjust scan density for sending or storing data in the document box.

Correct. Bk Line

Auto Drum Refresh

Drum Refresh

Editing Destination (Address BookAdding One-Touch Keys)

Adding an Individual Destination

Guides the user on registering new individual contacts in the address book.

Adding a Group

Editing a Destination

Editdelete the destinations

Adding a Destination on One-touch Key

Registering new destination

Restarting the System

Network Setup

LAN Interface Setup

Guides the user in specifying the settings for the machine's LAN interface.

TCPIP (IPv4) Setup

Set up TCPIP to connect to the Windows network

Details the process of setting up TCP/IP for connection to a Windows network.

DHCP Settings

Select whether or not to use the DHCP server

Explains how to enable or disable the use of the DHCP server for automatic IP assignment.

Bonjour Settings

TCPIP (IPv6) Setup

Set up TCPIP (IPv6) to connect to the network

Details the process of setting up TCP/IP for IPv6 network connectivity.

WSD Scan Setup

WSD Print Setup

Protocol Detail

Make other network related settings

Network Security

IPSec Setting

Details how to configure IPSec settings for secure network communication.

SSL Setting

Make SSL setting

Explains how to set up SSL for secure communication, including IPP and HTTP port security.

IPP Security

HTTP Security

LDAP Security

Interface Block Setting

USB Host (USB memory slot setting)

USB Device (USB interface setting)

Maintenance

Cleaning

Provides instructions for cleaning the machine's glass platen and document processor.

Toner Container Replacement

Details the step-by-step process for replacing the toner container.

Replacing the Waste Toner Box

Replace the used waste toner box

Guides the user on replacing the used waste toner box with a new one.

Troubleshooting

Solving Malfunctions

Provides a table of common symptoms, checkpoints, and corrective actions for troubleshooting.

Responding to Error Messages

Explains how to respond to alphanumeric error messages displayed on the control panel.

Clearing Paper Jams

Jam Location Indicators

Precautions with Paper Jams

Provides important precautions to follow when clearing paper jams, including safety warnings.

Management

User Login Administration

Details how to administer user access, including enabling login and managing users.

Job Accounting

Explains how job accounting manages copy/print counts per account for statistics and control.

User Login Administration

First User Login Administration

EnablingDisabling User Login Administration

Explains how to enable or disable user login administration and select authentication methods.

LoginLogout

Login

Guides the user on logging in by entering an account ID when job accounting is enabled.

Logout

Adding a User

Register a new user

Guides the user on adding new users with properties like name, password, and access level.

Changing User Properties

Change user information

Deleting a user

EnablingDisabling Group Authentication

Job Accounting

First Job Accounting Setup

Outlines the initial steps for setting up job accounting for the first time.

EnablingDisabling Job Accounting

Explains how to enable or disable the job accounting feature for usage tracking.

Managing Accounts

Add a new account

Details the process of adding a new account, including name, ID, and restriction settings.

Managing Accounts

Changing account information

Deleting an account

Managing the CopierPrinter Counts

Restriction Items

Applying Limit of Restriction

Default Counter Limit

Counting the Number of Pages Printed

Total Job AccountingResetting the Counter

Each Job AccountingResetting the Counter

Counts the number of pages for each account and resets the counts by account

Printing an Accounting Report

Character Entry Method

Paper

Basic Paper Specifications

Choosing the Appropriate Paper

Specifications

Machine Specifications

Lists technical specifications for the machine, including type, printing method, and paper capacity.

Document Processor

Printing System Driver

Install the printing system driver

Explains how to install the printing system driver software from the DVD-ROM onto a computer.