Accessing the Printer
AUTHENTICATION
Authentication is the process of confirming your identity. When the system administrator enables authentication,
the printer compares the information that you provide to another source of information, such as an LDAP directory.
The information can be a user name and password, or the information stored on a magnetic, proximity, RFID, or
smart card. If the information is valid, you are considered an authenticated user.
There are several ways to authenticate a user:
• UUsseerr NNaammee//PPaasssswwoorrdd -- VVaalliiddaattee oonn tthhee DDeevviiccee: This option enables local authentication. Users prove their
identity by typing a user name and password at the control panel or in the Embedded Web Server. The printer
compares the user credentials to the information stored in the user database. If there are a limited number of
users, or you do not have access to an authentication server, use this authentication method.
• UUsseerr NNaammee//PPaasssswwoorrdd -- VVaalliiddaattee oonn tthhee NNeettwwoorrkk: This option enables network authentication. Users prove
their identity by typing a user name and password at the control panel or in the Embedded Web Server. The
printer compares the user credentials to the information stored on an authentication server.
• CCoonnvveenniieennccee AAuutthheennttiiccaattiioonn: If this option is enabled, a card with a magnetic strip or a Radio Frequency
Identification (RFID) card is used. A convenience authentication card is different from a Smart Card, which uses
an embedded chip and typically requires a login and password. If the optional integrated RFID reader is
installed, for authentication, users place a pre-programmed card over the RFID reader at the control panel.
• XXeerrooxx SSeeccuurree AAcccceessss -- UUnniiffiieedd IIDD SSyysstteemm: This option enables authentication for the Xerox Secure Access
Unified ID System. Users present a pre-programmed identification card to a card reader at the control panel.
The printer compares the user credentials to the information stored on the Xerox
®
Secure Access server.
• SSmmaarrtt CCaarrddss: This option enables authentication for a Smart Card Reader. Users insert a pre-programmed
identification card in a card reader at the control panel.
Note: The system administrator can allow you to type your user name and password when Convenience
Authentication or Smart Card is the primary authentication method. If the administrator configures an
alternative authentication method, and you misplace your card, you can still access the printer.
For information about configuring Authentication settings, refer to the System Administrator Guide at www.support.
xerox.com.
AUTHORIZATION
Authorization is the function of specifying the features that users are allowed to access, and the process of
approving or disapproving access. You can configure the printer to allow users to access the printer, but restrict
access to certain features, tools, and apps. For example, you can allow users to access copying but restrict access to
scanning. You can also control access to features at specific times of the day. For example, you can restrict a group
of users from printing during peak business hours.
There are two types of authorization:
• LLooccaall AAuutthhoorriizzaattiioonn verifies user information on the printer to approve access.
• NNeettwwoorrkk AAuutthhoorriizzaattiioonn verifies user information stored externally in a network database, such as an LDAP
directory, to approve access.
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Xerox
®
EC8036/EC8056 Color Multifunction Printer User Guide
Getting Started
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