Administrator Tools
150 Xerox
®
WorkCentre
®
4265 Multifunction Printer
System Administrator Guide
Managing Groups
Groups allow you to send a file to multiple address book contacts at the same time. Unknown Groups are
unrecognized groups that were created in an address book that you imported from another printer. You
can convert unknown groups to a fax group, then add or remove contacts from the group as needed.
1. In CentreWare Internet Services, click Address Book.
2. Under Fax, select Groups, then click Add Group.
3. In Group Name, type a name for the group.
4. To make this group a favorite, next to Add Fax Favorite, click the star.
5. To add a contact to the group, from the list of available contacts on the left, select the contact.
Contacts in the group appear in the Group Members list to the right. To add all available contacts,
click Add All.
6. To remove a contact from the group, from the Group Members list on the right, select the contact.
To remove all contacts, click Delete All.
7. Click Save.
Managing Favorites
You can create Favorites of your frequently used contacts. A star next to a contact in the list indicates a
Favorite.
1. In CentreWare Internet Services, click Address Book.
2. Select an option.
3. To mark a contact as a Favorite for email, fax, or scan to destination, when adding or editing the
contact, click the star next to that field. If you click the star next to Display Name, the contact
becomes a Global Favorite.
4. To edit a contact marked as a Favorite, select the contact from the Favorite list for that section,
then click Edit Favorite.
5. To clear a contact marked as a Favorite, select the contact from the Favorite list for that section,
click Delete Favorite, then click OK.
6. Click Save.
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