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All in One Printer
MFC-3420C
Brother MFC-3420C User Manual
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TROUBLESHOOTI
NG AND ROUTINE MAINTENANCE
13 - 5
Print
er ja
m or
pap
er ja
m
Remov
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ont o
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achine.
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r tray.
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161
163
Table of Contents
Default Chapter
2
Compilation and Publication Notice
2
Safety Precautions
3
To Use the Machine Safely
3
Choosing a Location
6
Quick Reference Guide
7
Table of Contents
9
Introduction
16
Using this Guide
16
Finding Information
16
Symbols Used in this Guide
16
Control Panel Overview
17
Turning the Machine to Power Save Condition
20
About Fax Machines
22
Fax Tones and Handshake
22
ECM (Error Correction Mode)
23
Connecting the Machine
24
Connecting an External Telephone
24
Connecting an External Telephone Answering Device (TAD)
25
Sequence
25
Connections
27
Recording Outgoing Message (OGM) on an External TAD
27
Multi-Line Connections (PBX)
28
If You Are Installing the Machine to Work with a PBX
28
Custom Features on Your Phone Line
28
Loading Documents and Paper
29
Load Documents
29
Using the Automatic Document Feeder (ADF)
29
Recommended Environment
29
Using the Scanner Glass
31
About Paper
32
Handling and Using Special Paper
32
Paper Capacity of the Paper Tray
33
Paper Specifications for the Paper Tray
33
Paper Capacity of the Output Paper Support
34
Printable Area
35
How to Load Paper and Envelopes
36
To Load Paper or Other Media
36
To Load Glossy Paper
37
To Load Envelopes
38
On-Screen Programming
39
User-Friendly Programming
39
Menu Table
39
Memory Storage
39
Navigation Keys
40
Getting Started
50
Initial Setup
50
Setting the Date and Time
50
Setting the Station ID
51
Entering Text
52
Inserting Spaces
52
Making Corrections
52
Repeating Letters
52
Special Characters and Symbols
53
Setting Tone or Pulse Dialing Mode (Not Available in New Zealand)
53
General Setup
54
Setting the Mode Timer
54
Setting the Paper Type
55
Setting the Ring Volume
56
Setting the Beeper Volume
56
Setting the Speaker Volume
57
Power Save Setting
57
Setup Receive
58
Basic Receiving Operations
58
Choosing the Receive Mode
58
To Select or Change Your Receive Mode
59
Setting the Ring Delay
60
Setting the F/T Ring Time (Fax/Tel Mode Only)
61
Fax Detect
62
Printing a Reduced Incoming Fax (Auto Reduction)
63
Printing a Fax from the Memory
63
Advanced Receiving Operations
64
Operation from Extension Telephones
64
For Fax/Tel Mode Only
64
Using a Cordless External Handset
65
Changing the Remote Codes
65
Reception into Memory (Not Available for Colour Fax Reception)
66
If the Memory Receive Is off at this Time
66
If the Memory Receive Is on at this Time
66
Polling
67
Secure Polling
67
Setup for Polling Receive (Standard)
67
Setup Delayed Polling Receive
68
Setup for Polling Receive with Secure Code
68
Sequential Polling
69
Setup Send
70
How to Fax
70
Enter Fax Mode
70
How to Dial
70
Manual Dialling
70
Speed-Dialling
71
Search
71
Faxing from the Automatic Document Feeder (ADF)
72
Faxing from the ADF
72
Faxing from the Scanner Glass
72
Automatic Transmission
73
Manual Transmission
73
Out of Memory Message
73
Basic Sending Operations
74
Sending Faxes Using Multiple Settings
74
Contrast
74
Fax Resolution
75
Manual and Automatic Fax Redial
76
Colour Fax Transmission
76
Dual Access (Not Available for Colour Faxes)
77
Real Time Transmission
77
Checking Job Status
78
Cancelling a Job While Scanning, Dialling and Sending the Document
79
Cancelling a Scheduled Job
79
Advanced Sending Operations
80
Broadcasting (Not Available for Colour Faxes)
80
Overseas Mode
81
Delayed Fax (Not Available for Colour Faxes)
82
Delayed Batch Transmission (Not Available for Colour Faxes)
83
Setup for Polled Transmit (Standard) (Not Available for Colour Faxes)
83
Setup for Polled Transmit with Secure Code (Not Available for Colour Faxes)
84
TX Lock (KEY Lock for some Countries)
85
Using TX Lock (KEY Lock for some Countries)
86
Setting up the TX Lock for the First Time
86
Changing the TX Lock Password
87
Switching TX Lock on
87
Switching off TX Lock
88
Telephone Service for Australia
89
Distinctive Ringing (Telstra Faxstream Duet )
89
Set the Distinctive Ringing to on
90
Caller ID (Caller Identification)
90
Advantages of Caller ID
90
How Does the Caller ID Work
91
The Caller ID Appears on the Display When Your Telephone Rings
91
The Caller ID Is Stored in Your Machine Memory
91
Viewing Caller ID List
92
Printing Caller ID List
92
Telephone Service for New Zealand
93
Faxability
93
How will the Fax Machine Treat All Other Numbers
93
What Is the Advantage of Using the Faxability Function
93
How Does Faxability Work
94
How to Turn Faxability off or on
95
Caller ID (Caller Identification)
96
Advantages of Caller ID
96
How Does the Caller ID Work
96
The Caller ID Appears on the Display When Your Telephone Rings
96
Viewing Caller ID List
97
Printing Caller ID List
97
Telephone Service for some Countries
98
Distinctive Ringing (for Singapore and Hong Kong)
98
Setting the Distinctive Ringing
98
Caller ID (for Singapore and Hong Kong)
99
Viewing Caller ID List
100
Printing Caller ID List
100
Quick-Dial Numbers and Dialling Options
101
Storing Numbers for Easy Dialling
101
Storing Speed-Dial Numbers
101
Changing Speed-Dial Numbers
102
Setting up Groups for Broadcasting
103
Dialling Options
105
Access Codes and Credit Card Numbers
105
Fax Redial
106
Pause
106
Tone or Pulse (Not Available in New Zealand)
106
Remote Fax Options
107
Fax Forwarding
107
Programming a Fax Forwarding Number
107
Setting Fax Storage
108
Backup Print
108
Setting Your Remote Access Code
109
Remote Retrieval
110
Using Your Remote Access Code
110
Remote Commands
111
Changing Your Fax Forwarding Number
112
Retrieving Fax Messages
112
Printing Reports
113
Machine Settings and Activity
113
Customizing the Transmission Verification Report
113
Setting the Journal Period
114
Printing Reports
115
To Print a Report
115
Making Copies
116
Using the Machine as a Copier
116
Enter Copy Mode
116
Making a Single Copy
117
Making Multiple Copies
117
Out of Memory Message
118
Using the Copy Keys (Temporary Settings)
119
Enlarge/Reduce
120
Quality
121
Options
122
Paper Type
123
Paper Size
124
Brightness
125
Contrast
126
Sorting Copies Using the ADF
127
N in 1 Copy
128
Changing the Default Copy Settings
130
Brightness
130
Copy Quality
130
Contrast
130
Colour Adjustment
131
Legal Limitations
132
Walk-Up Photocapture Center (MFC-3820CN Only)
133
Introduction
133
Photocapture Center Requirements
133
Basic Flow
134
Getting Started
135
Print Images
136
Printing the Index (Thumbnails)
137
Printing Images
138
Number of Copies
139
DPOF Printing
140
Changing the Default Settings
141
Print Quality
141
Paper & Size
141
Brightness
142
Contrast
142
Colour Enhancement
143
Cropping
144
Understanding the Error Messages
145
Using Photocapture Center
146
From Your PC
146
Using Photocapture Center for Scanning Documents
146
Important Information
147
Important Information for Australia
147
IMPORTANT-For Your Safety
147
Disconnect Device
147
LAN Connection (MFC-3820CN Only)
147
International E
148
NERGY STAR ® Compliance
148
Statement
148
Important Safety Instructions
148
Important Information for New Zealand
150
Important Safety Instructions
150
IMPORTANT-For Your Safety
153
Disconnect Device
153
Important Notice
153
LAN Connection (MFC-3820CN Only)
153
Important Information for some Countries
154
Important Safety Instructions
154
LAN Connection (MFC-3820CN Only)
156
Trademarks
157
Troubleshooting and Routine Maintenance
158
Troubleshooting
158
Error Messages
158
Document Jams
161
Document Is Jammed in the Top of the ADF Unit
161
Document Is Jammed Inside the ADF Unit
161
Printer Jam or Paper Jam
162
Paper Is Jammed Inside the Front of the Machine
162
Paper Is Jammed Inside the Paper Tray
163
Paper Is Jammed Inside the Machine
164
If You Are Having Difficulty with Your Machine
165
How to Improve Print Quality
169
Cleaning the Print Head
169
Print Quality Check
169
Checking the Ink Volume
172
Packing and Shipping the Machine
173
Routine Maintenance
176
Cleaning the Scanner
176
Cleaning the Machine Printer Platen
177
Replacing the Ink Cartridges
178
Glossary
182
Specifications
187
Product Description
187
General
187
Print Media
188
Copy
189
Photocapture Center (MFC-3820CN Only
189
Fax
190
Scanner
191
Printer
192
Interfaces
192
Computer Requirements
193
Consumable Items
194
Network (LAN) (MFC-3820CN Only
194
I - 1 Index
195
Remote Retrieval Access Card
199
Other manuals for Brother MFC-3420C
Quick Setup Guide
31 pages
Service Manual
10 pages
4
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Brother MFC-3420C Specifications
General
Brand
Brother
Model
MFC-3420C
Category
All in One Printer
Language
English
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