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Konica Minolta
All in One Printer
bizhub 421
Konica Minolta bizhub 421 Network Operating Instructions
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8
Explanation of reports/lists
170
172
Table of Contents
Default Chapter
3
Table of Contents
3
1 Introduction
17
About this Manual
20
Contents
20
Functions Covered in this Manual
21
Network Scan Functions
21
G3 Fax Function
21
Network Fax Function
21
Representation of Product Name
21
Explanation of Manual Conventions
22
Safety Advices
22
Sequence of Action
22
Tips
22
Special Text Markings
22
User Manuals
24
Printed Manual
24
Quick Guide - Copy/Print/Fax/Scan/Box Operations
24
User Manual DVD Manuals
24
User Manual - Copy Operations
24
User Manual - Enlarge Display Operations
24
User Manual - Print Operations (IC-207)
24
User Manual - Box Operations
24
User Manual - Network Scan/Fax/Network Fax Operations
24
User Manual - Fax Driver Operations
24
User Manual - Advanced Function Operations
25
2 Before Using Network Scan/Fax/Network Fax Functions
27
Information before Saving Documents
29
Transmission Functions
29
Function Type
29
Precautions for Using Fax Function (G3)
29
Precautions for Using Network Fax
29
Precautions for Using Internet Fax
30
Precautions for Using IP Address Fax
30
User Authentication
31
Machine Authentication
31
External Server Authentication
31
Account Track
32
Limitation on File Name
33
Overview
34
Available Network Scan Functions
34
Scan to E-Mail
34
Ftp Tx
34
Smb Tx
35
Save in User Box
35
Webdav TX
36
Web Service
36
Available Fax Functions
37
G3 Fax Transmission/Reception
37
Polling
37
Available Network Fax Functions
38
3 Control Panel/Touch Panel
39
Control Panel
41
Touch Panel
43
Screen Layout
43
Icons on the Touch Panel
44
Display With/Without Optional Settings
45
Without Fax Kit
45
With Fax Kit
45
Display and Operation of the Left Panel
46
Job List
46
Job List - Delete
47
Job List - Job Details
47
Check Job - Check Job Settings
51
Check Job - Check Job Settings - Destination Settings
52
Check Job - Check Job Settings - Scan Settings
52
Check Job - Check Job Settings - Original Settings
53
Check Job - Check Job Settings - Communication Settings
53
Check Job - Check Job Settings - Check E-Mail Settings
53
4 Registration of Basic Information
55
To Begin Operation
57
Required Environment and Equipment
57
Network Connection and Settings
57
Network Connection
57
Network Settings
57
Specifying the E-Mail Address of the Machine
58
Connecting a Modular Cable
58
Address Registration
59
Address Book
59
Group
59
Optional Settings
60
Fax/Scan Programs
60
Setting Display Contents
60
Using Web Services
61
Settings Required for Using Web Services
61
Installing the Driver of this Machine on the Computer
61
Pre-Installation Checking
61
Installation Procedure
61
5 Transmitting Data
63
Operation Flow
65
Scan/Network Fax
65
Fax (G3)
68
Recalling a Program
71
Broadcasting
74
Using Advanced Preview
78
Preview Screen
78
Preview - View Pages
78
Preview - View Pages - Change Setting
79
Preview - View Status
79
Sending Using Advanced Preview
80
Menu Tree in Fax/Scan Mode
82
Address Book Tab
82
Internet Fax
83
Direct Input Tab
83
Job History Tab
84
Address Search Tab
85
Off-Hook Tab
85
Scan Settings
86
Original Settings
88
Communication Settings
89
Initial Screen for Fax/Scan Operations
90
Screen Layout
90
Address Book
91
Group
91
Search - Address Type
92
Search - Index
92
Search - Detail Search
93
Detail Search - Search Option
93
Direct Input
94
Direct Input - Fax
95
Direct Input - E-Mail
95
Direct Input - User Box
96
Direct Input - Internet Fax
96
RX Ability (Destination)
97
Direct Input - IP Address Fax
97
Direct Input - PC (SMB)
98
Host Name
98
File Path
98
User Name
98
Password
98
Reference
98
Next Destination
98
Direct Input - FTP
99
Host Name
99
File Path
99
User Name
99
Password
99
Detailed Settings
100
Next Destination
100
Direct Input - Webdav
100
Host Name
100
File Path
100
User Name
100
Password
100
Detailed Settings
101
Next Destination
101
Direct Input - Web Service
102
Search
102
Job History (G3)
102
Address Search - Search
103
Address Search - Advanced Search
103
Name
103
E-Mail Addr
103
Fax Number
104
Last Name
104
First Name
104
City
104
Company Name
104
Department
104
Or/And/Starts With/Ends with
104
Off-Hook (G3)
105
Manual Transmission
105
Scan Settings
106
Basic - Original Type
106
Text
106
Text/Photo
106
Photo
106
Dot Matrix Original
106
Basic - Simplex/Duplex
107
1-Sided
107
Cover + 2-Sided
107
Basic - Resolution
107
File Type
108
Scan Settings
108
Encryption - Encryption Level, Password, Document Permissions, and Detail Settings
109
Encryption - Password
109
Encryption - Document Permissions
109
Encryption - Detail Settings - Printing Allowed/Enable Copying of Text, Images and Other Content
110
Encryption - Detail Settings - Changes Allowed
111
Stamp Composition
112
Scan Settings - Density
112
Scan Settings - Separate Scan
113
Background Removal
113
Erase - Frame Erase
114
Book Scan - Book Copy
114
Book Spread
114
Separation
114
Front Cover
115
Front + Back Covers
115
Book Erase - Frame Erase
115
Binding Position
115
Application - Scan Size
116
Standard
116
Custom Size
116
Application - Annotation
117
Selecting an Annotation User Box
117
Application - Stamp/Composition - Date/Time
117
Date Format
117
Time Format
117
Text Size
118
Print Position - Print Position
118
Print Position - Fine-Tune - Adjust Position
118
Application - Stamp/Composition
119
Starting Page Number
119
Starting Chapter Number
119
Page Number Type
119
Text Size
119
Print Position - Print Position
120
Print Position - Fine-Tune - Adjust Position
120
Application - Stamp/Composition - Stamp
121
Stamp Type/Preset Stamps
121
Text Size
121
Print Position - Print Position
122
Print Position - Fine-Tune - Adjust Position
122
Application - Stamp/Composition - Header/Footer
123
Recall Header/Footer
123
Check/Change Temporarily
123
Check/Change Temporarily - Header Settings/Footer Settings
124
Check/Change Temporarily - Header Settings/Footer Settings - Text
124
Check/Change Temporarily - Header Settings/Footer Settings - Date/Time
124
Check/Change Temporarily - Header Settings/Footer Settings - Other
125
Check/Change Temporarily - Pages
125
Check/Change Temporarily - Text Size
125
Check/Change Temporarily - Print Position
126
Application - Send & Print
127
Copies
127
Send & Print
127
Simplex/Duplex
127
Staple
127
Staple - Position Setting
127
Application - TX Stamp (G3/IP/I-FAX)
128
Printing a TX Stamp
128
TX Stamp
128
Neg./Pos. Reverse
129
To Enable [Neg./Pos. Reverse]
129
Document Name (E-Mail/User Box/Smb/Ftp/Webdav/I-FAX)
129
Original Settings
130
Special Original - Mixed Original
130
Special Original - Z-Folded Original
130
Special Original - Long Original
130
Direction Settings - Original Direction
130
Direction Settings - Binding Position
131
Communication Settings
132
Line Settings (G3)
132
Ecm off
132
Overseas TX
132
34 Off
133
Check Dest. & Send
133
Select Line
133
E-Mail Settings (E-Mail/I-FAX)
134
About E-Mail Settings
134
Document Name
134
Subject
134
Body
135
From
135
URL Notification Setting (User Box/Ftp/Smb/Webdav)
136
Detail Search
136
Direct Input
136
URL Notification
136
Communication Method Settings (G3)
137
Timer TX
137
Polling RX - Normal
138
Polling RX - Bulletin
139
F-Code TX
140
Password TX
141
Polling TX - Normal
141
Polling TX - Bulletin
142
E-Mail Encryption (E-Mail)
142
Digital Signature (E-Mail)
143
Fax Header Settings (G3/IP/I-FAX)
143
Redialing (G3/IP)
144
Redial
144
Manual Redialing
144
Fax Retransmit (G3)
145
6 Receiving Data (G3/IP/I-FAX)
147
Receiving Data (G3: When the External Phone Is Not Connect)
149
Auto RX (Fax Only)
149
Receiving Data (G3: When the External Phone Is Connect)
150
Manual RX (Phone Only)
150
Receiving Data (I-FAX)
151
Automatic Reception
151
Manual Reception
151
Receiving Data (IP)
152
In-Memory Proxy Reception
152
Forwarding Jobs Stored in the Memory (G3)
152
Recording Data Upon Reception
153
To Output in Reduced Printing
153
To Output in Reduced Printing According to the Paper Size
153
Step 1: Selecting the Optimal Paper Size
154
Step 2: Selecting Paper for Actual Printing
154
Printing Limitations
157
To Output in Full Size
158
Recording Method for Received Data
159
Reception Information
160
Printed Inside the Original
160
Printed Outside the Original
160
7 Useful Functions (G3/IP/I-FAX)
161
Memory RX (G3/IP/I-FAX)
163
PC-FAX Reception (G3)
163
TSI Distribution (G3)
164
Confidential Communication (G3)
165
Settings Necessary for Confidential Reception
165
Performing Confidential Reception
165
Performing Confidential Transmission
165
Relay Distribution (G3)
166
Relay Distribution
166
To Enable Relay Distribution
166
Transmitting Faxes to a Relay Distribution Station
167
Polling TX/RX (G3)
168
Polling TX
168
Polling RX
168
Bulletin (G3)
169
Sending/Receiving Data Using Extension Lines (G3)
169
Forwarding Fax (G3)
169
8 Explanation of Reports/Lists
171
Types of Reports/Lists
173
Reports
173
List
174
Common Lists
175
Address Book List
175
To Print It out
175
Output Example
176
Items to be Printed out
176
Group List
177
To Print It out
177
Output Example
177
Items to be Printed out
178
Program List
178
Output Example
179
Items to be Printed out
179
Reports/Lists Common to G3/IP/I-FAX
180
Activity Report
180
Output Example
180
Items to be Printed out
180
TX Result Report
181
Broadcasting TX Report
182
Job Settings List
182
To Print It out
182
Fax Settings List
183
Relay List
184
RX User Box by Sender (TSI)
184
List of Confidential and Bulletin User Boxes
185
Reports Output in G3 Fax Operations
186
Polling TX Report
186
Polling RX Report
186
Sequential Polling RX Report
186
TX Reservation Report
187
Polling TX Reservation Report
187
Broadcasting TX Reservation Report
187
One-Destination Polling RX Reservation Report
188
Sequential Polling RX Reservation Report
188
Confidential RX Report
188
Bulletin TX Report
189
Relay Report
189
Relay Request Filing Report
189
PC-FAX TX Error Report
190
Reports Output in Internet Fax Operations
191
Network Fax RX Error Report
191
Print MDN Message
191
Print DSN Message
191
Print E-Mail Message Body
192
E-Mail Subject/Text List
193
To Print It out
193
Output Example
193
Reports Output in IP Operations
194
Network Fax RX Error Report
194
9 User Mode Settings
195
Menu Trees in User Mode
197
One-Touch/User Box Registration
197
User Settings
199
Recall Scan/Fax Program
200
One-Touch/User Box Registration
201
Displaying the One-Touch/User Box Registration Screen
201
Address Book - E-Mail
202
Name
203
E-Mail Address
203
Index
203
Icon
204
Address Book - User Box
204
Name
205
User Box
205
Index
206
Icon
206
Address Book - Fax
207
Name
208
Fax Number
208
Line Settings
210
Index
211
Icon
211
Address Book - PC (SMB)
212
Name
213
User ID
213
Password
213
Host Address
214
File Path
214
Reference
214
Index
215
Icon
215
Address Book - FTP
216
Name
217
Host Address
218
File Path
218
User ID
218
Password
218
Anonymous
218
Pasv
218
Proxy
218
Port Number
218
Index
219
Icon
219
Address Book - Webdav
220
Name
221
User ID
221
Password
221
Host Address
222
File Path
222
Proxy
222
SSL Settings
222
Port Number
222
Index
223
Icon
223
Address Book - IP Address Fax
224
Name
225
IP Address
225
Port Number
225
Index
226
Icon
226
Address Book - Internet Fax
227
Name
228
E-Mail Address
228
RX Ability (Destination)
228
Index
229
Icon
229
Group
230
Name
230
Select Group
230
Icon
231
Check Program Settings
231
E-Mail Settings - E-Mail Subject (E-Mail/I-FAX)
232
Subject
232
E-Mail Settings - E-Mail Body (E-Mail/I-FAX)
233
Body
233
Scan/Fax Program
234
Register Scan/Fax Program
234
Register Program - Name
234
Register Program - Address
235
Register Program - URL Notif. Destination
235
Check Program Settings
236
Check Program Settings - Check Address
236
Check Program Settings - Check Scan Settings
236
Check Program Settings - Check E-Mail Settings
237
Check Program Settings - Check Original Settings
237
Check Program Settings - Communication Settings
237
Check Program Settings - Check URL Notif. Destination
238
Check Program Settings - RX Ability (Destination)
238
Delete
238
Create User Box - Confidential User Box (G3)
239
Create User Box - Bulletin Board User Box (G3)
239
Create User Box - Relay User Box (G3)
239
Limiting Access to Destinations - Apply Levels/Groups to Destinations
240
Address Book
240
Group
240
Program
241
User Settings
242
Displaying the User Settings Screen
242
Custom Display Settings - Scan/Fax Settings
242
Default Tab
242
Address Book Index Default
243
Program Default
243
Default Address Book
244
Shortcut Key 1/Shortcut Key 2
244
Default Address Type
245
Custom Display Settings - FAX Active Screen (G3/IP/I-FAX)
246
RX Display
246
TX Display
246
Custom Display Settings - Search Option Settings (E-Mail/Box/Smb/Ftp/Webdav/G3/Ip/I-FAX)
247
Scan/Fax Settings
247
Default Enlarge Display Settings
248
Default Scan/Fax Settings
248
10 Administrator Mode Settings
249
First Specify These Settings
251
E-Mail
251
Administrator's E-Mail Address
251
TCP/IP Setting
251
E-Mail TX (SMTP)
251
User Boxes
251
Create User Box
251
Smb Tx
251
SMB Client Setting
251
Ftp Tx
251
IP Address Fax
252
G3 Fax
252
Header Information
252
Line Parameter Setting
252
Internet Fax
252
Network Fax Function Setting
252
E-Mail Address of the Machine
252
Machine Setting
252
TCP/IP Setting
252
E-Mail Settings
252
Menu Tree in Administrator Mode
253
System Settings
253
Network Settings (2/2)
254
Fax Settings
254
Security Settings
257
Administrator Settings (E-Mail/User Box/Smb/Ftp/Webdav)
258
Displaying the Administrator Settings Screen
258
System Settings - Restrict User Access
258
Restrict Access to Job Settings - Registering and Changing Addresses
258
Restrict Access to Job Settings - Change the "From" Address (E-Mail)
259
Restrict Operation - Restrict Broadcasting
259
System Settings - Reset Settings - Job Reset - Next Job - Reset Data after Job
259
System Settings - Stamp Settings - Header/Footer Settings
260
Name
260
Header Settings/Footer Settings
260
Header Settings/Footer Settings - Text
261
Header Settings/Footer Settings - Date/Time
261
Header Settings/Footer Settings - Other
261
Print Position Settings
262
Pages
262
Security Settings - Security Details
263
Manual Destination Input
263
Administrator Settings (G3)
264
System Settings - Power Save Settings - Enter Power Save Mode
264
System Settings - Output Settings
264
Output Tray Settings
265
Shift Output each Job
265
System Settings - Restrict User Access
265
Restrict Access to Job Settings - Changing Job Priority
265
Restrict Operation - Restrict Broadcasting
265
System Settings - Stamp Settings - Fax TX Settings
266
System Settings - Reset Settings - Job Reset - Next Job - Reset Data after Job
266
System Settings - Skip Job Setting - Fax
266
Fax Settings - Header Information
267
Sender
267
Sender Fax no
268
Fax Settings - Header/Footer Position
268
Header Position
268
Print Receiver's Name
269
Footer Position
270
Fax Settings - Line Parameter Setting
270
Dialing Method
270
Receive Mode
271
Number of RX Call Rings
271
Number of Redials
272
Redial Interval
272
Line Monitor Sound
272
Line Monitor Sound Vol
273
Fax Settings - TX/RX Settings
273
Duplex Print (RX)
273
Print Paper Selection
274
Letter/Ledger over A4/A3
274
Print Paper Size
275
Incorrect User Box No. Entry
275
Tray Selection for RX Print
276
Min. Reduction for RX Print
276
File after Polling TX
277
Print Separate Fax Pages
277
No. of Sets (RX)
278
Fax Settings - Function Settings
278
Function ON/OFF Setting - F-Code TX
278
Function ON/OFF Setting - Relay Printing
279
Function ON/OFF Setting - Relay RX
279
Function ON/OFF Setting - Confirm Address (TX)
280
Function ON/OFF Setting - Destination Check Display Function
280
Function ON/OFF Settings - Confirm Address (Register) (G3)
281
Memory RX Setting
281
TSI User Box Setting
281
Closed Network RX
282
Incomplete TX Hold
283
PC-Fax RX Setting
284
TSI User Box Setting - TSI User Box Registration
285
TSI User Box Setting - TSI User Box Registration - TSI Use Box Settings
286
Fax Settings - PBX Connection Setting
286
Fax Settings - Report Settings
287
Activity Report
287
TX Result Report
287
Confidential RX Report
288
Sequential TX Report
288
Timer Reservation TX Report
288
Bulletin TX Report
289
Relay Request Report
289
Relay TX Result Report
289
Broadcast Result Report
290
PC-Fax TX Error Report
290
TX Result Report Check
291
Fax Settings - Job Settings List
291
Fax Settings - Multi Line Settings
292
Line Parameter Setting - Dialing Method
292
Line Parameter Setting - Number of RX Call Rings
292
Function Settings - PC-FAX TX Setting
293
Line Parameter Setting - Line Monitor Sound
293
Line Parameter Setting - Line Monitor Sound Volume
293
Multi Line Setting
294
Sender Fax no
294
Security Settings - Security Details
295
Hide Personal Information
295
Manual Destination Input
295
Restrict Fax TX
295
Display Activity Log
296
Security Settings - Stamp Settings
296
Apply Stamps - Printing
296
Apply Stamps - Sending
296
Administrator Settings (IP/I-FAX)
297
System Settings - Power Save Settings - Enter Power Save Mode
297
System Settings - Restrict User Access
297
Restrict Access to Job Settings - Change the "From" Address
297
Restrict Access to Job Settings - Changing Job Priority
297
Restrict Operation - Restrict Broadcasting
297
System Settings - Stamp Settings - Fax TX Settings
297
Network Settings - Network Fax Settings
297
Network Fax Function Settings
297
SMTP TX Settings
297
Fax Settings - TX/RX Settings
298
Fax Settings - Function Settings
298
Function ON/OFF Setting - Destination Check Display Function
298
Memory RX Setting
298
Fax Settings - Report Settings - Output Settings
298
Activity Report
298
Broadcast Result Report
298
Sequential TX Report
298
TX Result Report
298
TX Result Report Check
298
DSN Message (I-FAX)
299
MDN Message (I-FAX)
299
Print E-Mail Message Body (I-FAX)
299
Fax Settings - Job Settings List
300
Fax Settings - Network Fax Settings
300
Black Compression Level
300
Internet Fax Self RX Ability (I-FAX)
300
Internet Fax Advanced Settings (I-FAX)
301
Security Settings - Security Details
301
Display Activity Log
301
Hide Personal Information
301
Manual Destination Input
301
Restrict Fax TX
301
11 Pagescope Web Connection
303
Using Pagescope Web Connection
305
Operating Environment
305
Accessing Pagescope Web Connection
305
Web Browser Cache
306
With Internet Explorer
306
With Netscape Navigator
306
With Mozilla Firefox
306
Structure of
307
Logging on and Logging off
309
Login and Logout Operations
309
When User Authentication and Account Track Settings Are Not Specified
309
When User Authentication and Account Track Settings Are Specified
311
Logout
312
Login
313
Options that Can be Selected When Logged on to Pagescope Web Connection
313
Logging on as a Public User
313
Logging on as a Registered User
314
Logging on to Administrator Mode
315
Logging on as a User Box Administrator
316
Overview of User Mode
317
Information
317
Job
318
Box
319
Direct Print
320
Store Address
321
Overview of Administrator Mode
322
Maintenance
322
Security
324
Box
325
Print Setting
326
Store Address
327
Network
328
12 Fax/Scan Function Troubleshooting
331
Cannot Send Data
333
G3 Fax
333
Internet Fax/Ip Address Fax/Network Fax/Scan Transmission (E-Mail/Smb/Ftp/Webdav/Web Service)
334
Cannot Receive Data
335
G3 Fax
335
Internet Fax/Ip Address Fax
336
Displaying an Error Message
337
G3 Fax
337
If the HDD Ready Indicator Indicates an HDD Malfunction
337
Network Fax Error Code Table
338
Transmission System Error Code
338
Reception System Error Code
339
When the Message "Contact Your Service Rep." Appears (Service Call)
340
13 Appendix
341
Product Specifications
343
Scanning Functions
343
Fax Functions
343
Tips
344
About the Number of Pages Stored in the Memory
344
Giving a Scan Command from a Computer (Web Service)
344
Entering Text
345
Enlarging the Keyboard
347
To Type Text
348
List of Available Characters
348
Scanning Glossary
349
Internet Fax Glossary
354
Fax Glossary
355
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Short Guide
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Konica Minolta bizhub 421 Specifications
General
Brand
Konica Minolta
Model
bizhub 421
Category
All in One Printer
Language
English
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