8-2 Editing
Editing
When you open a document, the document is 
opened in the appropriate editor or viewer (re-
ceived faxes are opened in the fax viewer, down-
loaded figures in the image viewer, etc.). The 
available commands vary according to the edi-
tor/viewer.
If the opened document is very large (dozens of 
pages), the time required before the document 
opens and can be scrolled or edited is longer than 
with smaller documents.
Documents that open in the Note editor can be 
directly edited and formatted. To format the text, 
press 
Style
. The following options are available:
Font: URW Roman 
 / URW Sans (default) / 
URW Mono (true type fonts)
Size: 10 / 12 
(default)/
 14 / 18 / 24 / 36 / user 
defined 
(measured in points)
Bold (Ctrl-B): On / Off 
Italics (Ctrl-I): On / Off 
Underline (Ctrl-U): On / Off 
Justification: Left / Centred / Right / Full 
Margins 
— Opens a new view where you can 
choose a value (default is 2.54 centimetres/1 
inch) for the top, left, right and bottom mar-
gins. The unit of measurement is chosen in 
the System settings (see chapter 10 "System: 
System settings").
A new style setting affects all new text from the 
cursor point forward. The margin settings, how-
ever, apply to the whole document. To change 
the settings permanently, you must do it in the 
main view settings (see chapter 10 "System: Sys-
tem settings").
Special characters and short-
cuts 
The special character key Chr (on the keyboard) 
is used to create letters that are not included in 
the keyboard. The character key can always be 
used when you are able to enter characters from 
the keyboard. The case of the inserted special 
character is determined by whether the Shift or 
Caps lock key has been pressed.
To enter special characters from the character 
table:
Press and release the Chr key and a special 
character table opens on the screen. Move 
the selection frame over the desired special 
character with the arrow keys, scroll buttons 
or by pressing a keyboard key. 
Press the 
Insert
 command button to close the 
character table and to insert the selected 
character to the left of the cursor.
To insert special characters from the keyboard:
Press and hold the Chr key and simultaneous-
ly press a key with a special character printed 
on the key as the third (green) character. The 
special key will be inserted on the display. 
In addition, special characters can be gener-
ated in the above described way using certain 
unmarked keys, for example, “a” and “e.” If 
you continue to hold the Chr key down and 
press the same letter key again, the second 
special character is shown in the place of the 
first, and so on, until the first character is 
shown again.
The following shortcuts can be used in many ed-
itors to edit the text. To use the key combina-
tions, press two keyboard keys at the same time 
(indicated with hyphen “-” in the following ta-
ble).
Shortcut Function
Shift-(left arrow)
Shift-(right arrow)
While Shift is held 
down, each press of 
an arrow key selects 
one text character
Ctrl-B (bold)
Ctrl-I (italic)
Ctrl-U (underline)
Applies bold, italics or 
underlining to the 
selected text
notes.frm  Page 2  Wednesday, January 15, 1997  12:48 PM