Chapter 11 - About archiving
3. Run any additional tasks. Insert a new recordable disk when prompted.
l
Archive and Verify - copies the database and all primary image files from the PC's hard disk to
the storage device. These original files are usually large, uncompressed files that fill the
hard disk quickly. Archiving primary image files can take a considerable amount of time.
l
Secondary Archive and Verify - copies all secondary (compressed) images from the hard disk to the
storage device. These compressed images require less storage space and so may not
need to be cleaned up as frequently as the primary image files.
4. The Low Media Item Usage dialog box will be displayed if the disk will only be partially used. If you would
like to archive anyway, select Yes.
5. Confirm that you want to proceed with the archive task. The Current Task tab will appear and display
the progress of the current task. The current step is displayed.
6. When the archive tasks have been written the disk drawer is automatically opened and closed. This
is the start of the verify task and prompts Windows Explorer to refresh and check the files have
been written correctly. Do not remove the disk at this time. Do not touch the drawer, it will close
automatically.
7. When the archive task has been verified the software displays the disk label
1
. Write the label on the
disk using a permanent marker pen. Put the disk in a disk holder and store it at room temperature.
The label information will have been added to the database’s image record for each archived image.
Images that have a disk label are ignored in subsequent archiving tasks.
Note
l
Use a new recordable disk for each archive task. Using a partially filled disk may appear to be
economical, but there is a risk that the existing content could be corrupted.
l
The disk writing software is designed to write an entire disk at once. If that process is
interrupted, the content of the disk will be incomplete and will not be readable.
l
You will be notified if the verification task failed. It the verification task fails you must discard the
disk.
l
The secondary archive task will copy no more than 1000 images to each CD. It is designed to
work this way because attempting to write too many files to a CD results in poor performance.
How to run an unattended archive
It is possible to run an archive task overnight. The main difference is that instead of logging off the PC, you
choose to lock the computer instead.
1. Run the archive task as described above.
2. When the progress is displayed, press [Ctrl]+[Alt]+[Del] to display the Windows security window.
3. Select the option to Lock the computer. The computer is now locked and can only be unlocked by
the current user or by the Administrator.
4. When you return to the computer the next morning you must press [Ctrl]+[Alt]+[Del] to display the
Windows security window.
5. Type in your password and click OK.
6. If the archive task has completed the disk label
2
will be displayed. Remove the disk and write this
label on the disk using a permanent marker pen. Put the disk in a disk holder and store at room
temperature.
1
When images are archived the archive disk label is stored in the database. The label encodes the date
of the oldest image on the disk using the YYYY-MM-DD format, and an additional serial number. For
example, OM-2009-10-19-1P is the first disk with primary image from October 19, 2009. Secondary
image labels are suffixed with "S" instead of "P". The disk label is referenced in the database record for
each archived image.
2
When images are archived the archive disk label is stored in the database. The label encodes the date
of the oldest image on the disk using the YYYY-MM-DD format, and an additional serial number. For
example, OM-2009-10-19-1P is the first disk with primary image from October 19, 2009. Secondary
image labels are suffixed with "S" instead of "P". The disk label is referenced in the database record for
each archived image.
72 of 100
To Next Page
Loading...
