Chapter 11 - About archiving
Note
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The secondary (compressed) images should be retained for a longer period of time because
they contain the thumbnail images used in the Review application. The secondary images use
much less disk space than the primary images.
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The length of time for which images can be retained will depend upon the volume of image data
captured and the capacity of the hard disk. Your Optos Representative will help define the
settings to be used.
Archiving to disk
There are several elements involved in archiving to a recordable disk (either CD or DVD). You can:
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Check how much storage space is available by running the start up tasks.
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Archive image files and the database. You can also choose to start the archive and leave it to run
unattended.
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Clean out archived files to leave more space to capture new images.
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Stop the current archiving task.
Caution
You should not schedule archiving tasks if CDs or DVDs are used.
How to run a startup task
Each time you run the Storage application the software automatically checks the archive status of the
database, images and the available disk space.
You should run the application each day and run any recommended startup tasks. Assuming your Task
Settings are correctly configured for your volume of work, the startup tasks should be sufficient for
maintaining your system.
1. Select Start > All Programs > optos V2 Vantage Pro > Storage to start the Storage application.
2. The application checks how much storage is available. It may recommend some tasks be carried
out immediately. Select Yes if you want to run each of the recommended archive and cleanup tasks.
3. Insert a recordable disk when prompted. Use a new recordable disk for each archive task. When
the startup tasks have been completed the application window will be displayed.
Note
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It is recommended that you run the archiving process at a time when no one is using the
capture, review or viewing PCs. This is because the copying process uses a significant
proportion of the computer’s resources, and therefore could disrupt the activities of other users.
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You should run the primary archive task a minimum of once a week to ensure the image
database is backed-up. Around 80 primary images can be saved to CD and around 500 can be
saved to DVD.
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If you cancel an archive task you must discard the disk. The disk should not be re-used.
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If you have used another disk writing application (for example Sonic RecordNow, DirectCD or
EasyCD) you must reboot the PC before running the Storage application. This is because their
drivers may not let other applications access the disk drive properly. Re-booting the PC clears
any settings and lets the Storage application access the disk drives.
How to run an archive task
1. Select Start > All Programs > optos V2 Vantage Pro > Storage to start the Storage application see Storage
application user reference on page 91.
2. The Startup Task will automatically check if any archiving or clean up tasks are required. You should
run all of the recommended tasks. If you would like to perform additional tasks that were not
recommended, proceed with the rest of this procedure.
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