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Sam4s ER-180T Series User Manual

Sam4s ER-180T Series
89 pages
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For Fast Startup, See "Quick
Program Guide” on page 17
ER-180T Series Electronic Cash Register
Operator's and
Programming Manual
All specifications are subject to change without notice. 2010, CRS, Inc.
M-ER180T Manual Version 1.4

Table of Contents

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Sam4s ER-180T Series Specifications

General IconGeneral
KeyboardMembrane keyboard
PrinterThermal printer
ConnectivityUSB, RS-232
CommunicationUSB, RS-232
TypeElectronic Cash Register

Summary

Precaution Statements

1-1 Safety Precautions

Safety advice for handling and operating the equipment.

1-2 Servicing Precautions

Precautions for servicing the electronic cash register to prevent damage or hazards.

1-3 Precautions for Electrostatic Sensitive Devices (ESDs)

Guidelines to prevent damage to ESDs from static electricity during handling.

Getting Started

About the ER-180T Series

Overview of the ER-180T series features, keyboard, and printer capabilities.

Unpacking

Instructions for unpacking the cash register and identifying included items.

Installing the Paper Roll

Step-by-step guide on how to load the paper roll into the printer.

Basic Features and Functions

Details on the cash register's hardware and software capabilities.

Quick Program Guide

Introduction

Guide to essential programs needed to get the register operational.

Date and Time Programming

Procedure to set the internal clock and calendar of the cash register.

Tax Percentage Rate Programming

Steps to program tax rates as percentages for sales tax calculation.

Quick Department Programs

Sets tax status and open/preset status for departments.

Department Taxable and Preset Status

How to set taxability and preset status for individual departments.

Setting Department Preset Amount

Procedure to program preset prices for specific departments.

Operating Instructions

Key Descriptions

Explanation of the function of each key on the cash register keyboard.

Clerk Sign-On/Sign-Off

How to sign clerks in and out of the register for sales tracking.

Calculator Function

Using the register as a basic calculator for simple arithmetic.

Training Operation

How to use the register in a training mode without affecting sales totals.

Department Registrations

Instructions for registering items using department keys (open or preset).

Open Department Entry

How to enter sales for departments where the price is not pre-programmed.

Preset Price Department Entry

How to register sales using departments with pre-programmed prices.

Department Repeat Entry

How to register the same item multiple times in a transaction.

Department Multiplication

How to register multiple quantities of an item using multiplication.

Department Multiplication with Decimal Point

Registering items sold by weight or fractional quantities.

Single Item Department

Registering items that finalize the sale automatically.

Split Pricing

How to calculate prices for items sold in groups or multiples.

PLU (Price Look Up) Registrations

How to register items using Price Look Up codes.

Open PLU

Registering PLUs where the price must be entered at the time of sale.

Preset Price PLU

Registering PLUs with pre-programmed prices.

PLU Multiplication

Registering multiple quantities of a PLU item using multiplication.

Shifting Tax

Changing the taxable status of items or sales during a transaction.

Percent Key (+% and -%) Operations

Applying percentage discounts or surcharges to items or sales.

Preset Percent on a Department or PLU Item

Applying a pre-programmed percentage discount to an item.

Enter a Percent on a Department or PLU

Manually entering a percentage discount or surcharge for an item/sale.

Percent On Sale Total

Applying a percentage surcharge to the entire sale total.

- (Minus) Key Registrations

Entering negative amounts for coupons, bottle returns, or deposits.

Return Merchandise Registrations

Processing returns or refunds for items previously sold.

Voids

Procedures for correcting or canceling entries within a transaction.

Void Last Item

Correcting the most recently entered item in a transaction.

Void Previous Item

Correcting an item entered earlier in the current transaction.

Cancel

Aborting the entire transaction and voiding all entries.

Void Position Operations

Correcting a complete transaction using the VOID control lock position.

No Sale Operations

Opening the cash drawer without starting a sale.

Open Drawer

Function to open the cash drawer when no transaction is active.

Received On Account Operations

Accepting payments for previously sold merchandise or recording loans.

Paid Out Operations

Tracking cash or checks paid out from the cash drawer.

Totaling and Tendering

Procedures for completing a sale using cash, check, or charge tenders.

Subtotaling a Sale

Displaying the current total of items in a sale before finalizing.

Totaling a Cash Sale

Completing a sale by accepting cash tender.

Totaling a Check Sale

Completing a sale by accepting a check tender.

Tendering a Cash Sale

Process of accepting cash payment and calculating change.

Tendering a Check Sale

Process of accepting a check payment and calculating change.

Totaling a Charge Sale

Completing a sale by accepting a charge or credit card tender.

Tendering a Charge Sale

Process of accepting a charge payment and calculating change.

Split Tender

Paying for a single transaction using multiple payment methods.

Post Tender

Computing change on cash transactions after sale finalization.

Currency Conversion

Converting sale totals to a foreign currency equivalent.

Management Reports

X & Z Reports

Types of reports that read totals (X) or read and reset totals (Z).

Running a Report - General Instructions

General steps for selecting and printing various reports from the register.

Report Table

Table detailing report types, modes, and key sequences for printing.

Cash Declaration

Procedure to count and declare cash drawer contents before taking reports.

Report Samples

Examples of various financial and sales reports generated by the register.

Financial Report

Sample of the financial report detailing sales and totals.

PLU Report

Sample of the report detailing sales activity by Price Look Up item.

Clerk Report

Sample of the report detailing sales activity by individual clerks.

Balancing Formulas

Formulas for calculating Net Sales, Gross Total, and Grand Total.

Program Mode Programming

Default Programming

Initial programming settings for departments and system options.

Tax Table Programming

Procedure to program taxes based on sales dollar ranges.

Tax Table Programming Example - Illinois 6% Tax Table

Example of programming tax rates using a specific tax table.

Descriptor Programming Methods

Two methods for programming text descriptors for items and functions.

Text Entry Descriptor Program Method

Method for programming descriptors using direct text entry on the keyboard.

Text Entry Descriptor Program Method Chart

Chart mapping characters to codes for descriptor programming.

Department Programming

How to program department status, including tax and preset options.

Program 500 - Department Status Programming

Setting status options like taxable, single item, and preset for departments.

Program 520 - Department Price/HALO Programming

Setting preset prices or high amount lockouts for departments.

Program 530 - Department Descriptor Programming

Programming custom text descriptors for departments using character codes.

Descriptor Code Chart

A chart of codes used for programming characters in descriptors.

PLU Programming

Overview of programs for setting up Price Look Up items.

Program 100 - PLU Status Programming

Setting PLU status such as open/preset, taxable, and negative.

Program 200 - PLU Price/HALO Programming

Setting preset prices or high amount lockouts for PLUs.

Program 300 - PLU Descriptor Programming

Programming custom text descriptors for PLUs using character codes.

Program 350 - PLU Link Programming

Linking one PLU to another for automatic registration.

System Option Programming

Changing various system-wide operational settings.

System Option Table

A table listing all system options and their possible values.

Print Option Programming

Setting various options related to receipt printing.

Print Option Table

A table listing all print options and their corresponding values.

Function Key Programming

Programs for setting options, descriptors, and HALOs for function keys.

Program 70 - Function Key Options

Setting individual options for specific function keys.

Program 80 - Function Key Descriptor

Programming text descriptors for function keys.

Program 90 - Function Key HALO

Setting high amount limits (HALO) for specific function keys.

CASH/TEND, CHECK & CHARGE Function Key Options

Specific options for the CASH/TEND, CHECK, and CHARGE function keys.

Currency Conversion Rate - Program 90

Setting the exchange rate for currency conversion.

-% / +% Key Programming

Setting options for percentage keys, including taxability.

- (Minus) Key Programming

Setting options for the minus key, including taxability.

Cancel Key Programming

Setting whether the cancel key can be disabled for security.

Miscellaneous Programming

Programming for clerk descriptions, logos, and machine numbers.

Clerk Description Programming

Programming custom names for clerks to appear on receipts.

Logo Programming

Programming preamble and postamble messages for receipts.

Programming the Preamble Logo Message

Setting up to six lines of text at the top of each receipt.

Programming the Postamble Logo Message

Setting up to six lines of text at the bottom of each receipt.

Machine Number Programming

Programming a number to identify the register on receipts.

Program Scans

Printing current program settings for reference.

Service Mode Programming

Clear Totals

Function to clear all sales totals and counters, except programming.

Clear Grand Total

Clearing only the grand total, requires prior Z report.

EPROM Information

Displaying the current EPROM version, checksum, and date.

Glossary of Terms

Activity Count

Counter that increments for each entry on a PLU or function key.

Cancel

Aborting a transaction in progress, voiding all current items.

Cash Declaration

Option forcing cash count before financial reports.

Clerk

Salesperson responsible for selling merchandise.

Compulsory

Operation requiring specific entry to complete.

Consecutive Number

Sequential number printed on receipts for non-sales activity.

Currency Conversion

Converting transaction value to a foreign currency.

Default Program

The initial program installed in the register.

Compulsory Amount Tendering

Register computes change when customer tenders more than due.

Department

Category keys for separating sales by store departments.

Electronic Journal

Memory area for keeping a sales journal.

Error Condition

Signals mis-operation with audible tone and display descriptor.

Error Correct

Operation that voids the last item entered within a sale.

EPROM

Memory storing the register's program, maintained without power.

HALO

High amount lock-out limit for PLUs or function keys.

Machine Number

Number identifying the register on receipts.

Multiple Receipts

Option to print an extra copy of a receipt.

Negative Departments/PLUS

Departments/PLUs programmed to subtract from a sale.

No Sale

Operation to simply open the cash drawer.

Override

Operation to bypass a programmed price or entry limit.

PLUs

Price Look-Ups accessed by code or key, programmed preset or open.

Over-Tendering/Under-Tendering

Payment amount is less (under) or more (over) than the total due.

Paid Out

Key used to track cash paid out or record pick-ups from drawer.

PLU Link

Linking one PLU to automatically register another PLU.

Post Tender

Computing change on cash transactions after sale finalization.

Preamble/Postamble Message

Customizable messages printed at the top/bottom of receipts.

Preset (Department/PLU)

Department or PLU programmed with a fixed amount for automatic registration.

Preset Override

Overriding a preset price with a different price for an item.

Receipt

Printed tape given to a customer as a record of a sale.

Register Number

Number identifying the register on receipts.

Received on Account

Key used to track cash received into the drawer or record loans.

Single Item

Item status that finalizes sale automatically upon first entry.

Split Pricing

Calculating prices for items sold in multiples when exact quantity isn't purchased.

Surcharge (Item)

Item percent surcharge adds percentage to item price.

Surcharge (Sale)

Sale percent surcharge adds percentage to the entire sale.

Tax Exempt

Excludes tax from an entire sale.

Tax Shift

Reverses the tax status of a PLU entry.

Tender

Method of payment and transaction finalization.

Transaction Number

See consecutive number.

Void

Erases a previous item entry within a sale.

Tax Computation by Rate/Tax Computation by Table

Methods for calculating sales tax based on rates or tables.

Training Operation

Practice entries without updating sales totals; requires clerk designation.

Triple Multiplication

Sequential multiplication of items, cannot be used with split pricing.

VAT

Value-Added Tax where tax is included in the item price.

X & Z Reports

Reports that examine totals (X) or reset totals (Z).

Manual Revision Record

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