Olivetti d-COPIA 4004MF - Conventions used in procedures for operating the machine

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vii

Conventions used in procedures for operating the machine

Operation panel keys that are pressed are outlined in red.

Procedures consisting of a sequence of operation panel or touch panel operations are numbered as shown below.

Main Page

Table of Contents3
Contents7
Preface7
About the FAX Operation Guide (this Guide)7
Structure of the Guide7
Conventions in this Guide8
Legal and Safety Information10
Notice11
Safety Conventions in this Guide11
About this Operation Guide12
Legal Notice12
Fcc Part 68 Requirements12
Important Safety Instructions13
Importantes Mesures de Securite13
Declarations to European Directives14
Technical Regulations for Terminal Equipment14
Network Compatibility Declaration15
Trademark Information15
Before Using the Fax Machine16
Part Names and Functions17
Machine17
Operation Panel19
Operation Method20
Setting Date and Time21
Local FAX Information Entry23
TTI (Transmit Terminal Identification)23
Local FAX Name23
Local FAX Number24
Local FAX ID25
FAX Dialing Mode25
Ecm Tx26
TX Start Speed27
PBX Setting (Europe Only)28
Registering Destinations in the Address Book29
Adding a Destination (Address Book)29
Adding a Destination on One Touch Key39
Sending Faxes42
Basic Transmission Procedure43
Checking and Editing Destinations46
Checking the Send Status48
Priority Override Send48
Cancelling the Transmission50
Using Redial52
Methods for Entering the Destination53
Entering the Destination Fax Number with the Numeric Keys53
Choosing from the Address Book54
Choosing by One Touch Key56
Login/Logout57
Logging in When User Accounting Has Been Enabled57
Logging in When Job Accounting Has Been Enabled59
Fax Transmission Functions60
Quiet Mode61
Original Size61
Original Image61
FAX Resolution62
Orig.orientation62
Continuous Scan62
File Name Entry62
Jobfinish Notice62
FAX Delayed Transmission63
Cancelling and Sending Delayed Transmissions (Queued)63
FAX Direct Transmission64
Cancelling Direct Transmission65
FAX TX Report65
Density65
Duplex65
Manual Send66
Using Chain Dial67
Program69
Registering Programs69
Confirming the Registered Program70
Recalling Program70
Overwriting Program70
Deleting Program71
Receiving Faxes72
FAX Automatic Reception73
Reception Method73
Checking and Changing the Reception Method73
Flow of Reception74
Canceling Reception (Disconnection of Communication)75
Manual Reception76
Flow of Reception76
Fax Reception Functions77
Fax Reception Settings78
FAX Media Type78
RX Date/Time79
In 1 Printing79
Batch Print79
Duplex Printing80
Using Convenient Fax Functions81
Forward Settings82
Type of Forwarding Destination82
Setting Forwarding82
Registering Forwarding Destination83
Changing and Deleting Registration Contents85
Forwarding Time Setting86
File Format Setting87
E-Mail Subject Add. Info Setting88
FTP Encrypted TX Setting89
File Name Entry89
Print Setting90
Settings for Forwarding from Embedded Web Server RX (Forward Settings)91
Sub Address Box Function92
Sub Address Box92
Sub Address Communication92
Registering a Sub Address Box93
Changing/Deleting Sub Address Box94
Printing Originals from a Sub Address Box95
Checking Details97
Deleting Originals after Printing from a Sub Address Box97
Deleting Originals from a Sub Address Box98
Printing a Sub Address Box List99
Sub Address Transmission100
Polling Communication102
Polling Transmission102
Polling Reception105
Printing from a Polling Box107
Checking Details108
Deleting Originals in a Polling Box108
Encryption110
Registering an Encryption Key111
Changing and Deleting Registration Contents of Encryption Key111
Using the Encrypted Transmission112
Setting the Encrypted Reception114
Using a Connected Telephone116
FAX/TEL Auto Switch Reception116
Fax/Answering Machine Auto Switch Reception118
DRD Reception (Available for Inch Versions Only)120
Manual Send121
Manual Reception122
Remote Switch Function123
Sending Faxes from PC125
Flow of Sending Faxes from PC126
Flow of Network FAX Receiving126
Setup127
Installing the FAX Driver127
Uninstalling the FAX Driver129
Basic Transmission130
Configuring the Driver Default Settings133
Default Settings Dialog Box134
Changing Transmit Settings137
Using Cover Pages141
Cover Page Registration (Default Settings)146
Transmission Control151
Managing Jobs152
Various Reports for FAX153
Checking FAX Job History154
Send Job Log and Print Job Log154
Outgoing FAX Log and Incoming FAX Log155
Printing Administrative Reports (Result Rpt Set.)156
Send Result Reports (Send Result)156
Report for Job Canceled before Sending157
Recipient Format157
FAX RX Result Reports158
Activity Report (Outgoing FAX Rpt and Incoming FAX Rpt)160
Printing Activity Reports160
Automatic Printout160
Status Page162
Reporting FAX Receipt Result by E-Mail163
Confirmation Screen of Destinations165
Fax Settings167
Default Fax Settings168
System Menu Settings168
Report169
Common Settings169
Fax170
Adjust/Maint174
Transmission Restriction175
Registering Permit FAX no176
Changing and Deleting Permit FAX no177
Registering Reject FAX no177
Changing and Deleting Reject FAX no178
Registering Permit ID no179
Changing and Deleting Permit ID no180
Setting Send Restriction181
Setting Reception Restriction182
Unknown Number Reception182
Unusable Time184
Account Management186
Troubleshooting188
Indicators During Sending/Receiving Operation189
Responding to an Attention Indicator Flashes189
Precautions When Turning Power off190
Messages191
Error Code List193
Troubleshooting196
10 Appendix198
Character Entry Method199
Using the Keys199
Selecting Type of Characters200
Characters that Can be Entered Using the Numeric Keys200
Entering Symbols201
Entering Characters201
Specifications203
Menu Map205
Received FAX Sizes and Paper Priority (Metric Model)209
Received FAX Sizes and Paper Priority (Inch Model)210
Index211

Olivetti d-COPIA 4004MF - Conventions used in procedures for operating the machine

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