Administrator Tools
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
148
Address Books
If your network is connected to an LDAP server you can configure the printer to look up addresses from
the LDAP directory. For details, see LDAP on page 33. If you do not have an LDAP server, you can use
the Fax Address Book and the Public Address Book to store fax machine phone numbers and email
addresses on the printer.
The printer can be configured to access both an LDAP directory and a Public Address Book. If both are
configured, users will be presented with the choice to use either address book.
Public Address Book
Email addresses, internet fax addresses, and fax numbers are stored in the Public Address book.
Note: An Internet Fax Address is the email address of an Internet fax machine.
Editing the Public Address Book as a .csv File
If you have many addresses to manage, you can create a list of addresses in a spreadsheet application,
save it as a .csv file, and upload it to the printer.
Format
The address book file must be in comma separated format (.csv). The printer recognizes the second row
in the .csv file as the first data entry. The first row contains headings for the data in each column. The
default column heading names are: Name, Email Address, Internet Fax Address.
Example:
To download a sample .csv file:
1. In CentreWare IS, click the Address Book tab.
2. Under Management, click Download Sample.
3. Click Download in CSV format. Save the file to your computer.
To download a.csv file with headings only (no sample data):
1. In CentreWare IS, click the Address Book tab.
2. Under Management, click Export File with Column Heading only.
3. Click Download in CSV format. Save the file to your computer.
Name Email Address Fax Number Internet Fax Address
Jim Smith jim.smith@corp.com 1234567898 faxmachine.one@corp.com
Ellen Jones ellen.jones@corp.com 4566544985 faxmachine.two@corp.com
Richard Allen richard.allen@corp.com 7899855546 faxmachine.three@corp.com
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