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Ingenico iWL200 Series User Manual

Ingenico iWL200 Series
100 pages
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iWL200 Series

Table of Contents

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Ingenico iWL200 Series Specifications

General IconGeneral
BrandIngenico
ModeliWL200 Series
CategoryPayment Terminal
LanguageEnglish

Summary

Introduction

Thank You

Expresses gratitude for choosing the Ingenico iWL200 Series Wireless Payment Terminal.

This User Guide

Recommends thorough reading for optimal terminal use and explains conventions used in the guide.

Keeping Records

Advises on storing transaction receipts and End of Day reports for a minimum of 6 months.

Helpdesk Information

Directs users to the Quick Start Guide for Helpdesk contact and mentions TID/S/N.

Security of Your Terminal

Guides on checking for tampering signs, security seals, and unusual wires on the terminal.

Caring for Your Terminal

Provides instructions for cleaning the terminal safely using a soft cloth and avoiding liquids.

Terminal Management System

Explains the monthly TMS call for software updates and configuration changes.

Supervisor Password

Details the default password and the mandatory requirement to change it before first use.

End of Day Process

Clarifies that the terminal is 'online' and requires End of Day reports to be performed.

Paper Rolls

Advises using only approved paper rolls and indicates where to find ordering details.

Starting to Use Your Terminal

Outlines essential preliminary steps before operating the terminal, including reading the guide.

Your Terminal

Contents of Box

Lists all the items included in the terminal's packaging for user reference.

Terminal Model

Describes the iWL200 series as a compact, ergonomic payment terminal with three variants available.

Terminal Overview

Provides a visual guide to the terminal's key components and features.

Base Overview

Details the terminal's base unit, its connection ports, and instructions for accessing its cover.

Battery Installation

Explains the process of installing the rechargeable battery pack and identifying battery status icons.

Terminal Keypad & Display

Illustrates the terminal's keypad layout and explains key functions and input methods.

The different terminal displays

Shows visual examples of various terminal display screens and their indicators.

Menu System

Describes how to navigate the terminal's menu structure using function keys and menu navigation.

Bluetooth Association

Guides users through the procedure for pairing the terminal with a compatible Bluetooth base unit.

PSTN & Ethernet Connectivity

Explains how to connect the terminal via telephone line or LAN, including PSTN prefix setup.

SIM Card Installation

Provides instructions on correctly inserting the SIM card into the terminal for mobile operation.

Wi-Fi Setup

Details the process for configuring Wi-Fi network connections, including security standards compliance.

Create a Wi-Fi Connection Profile

Offers a step-by-step guide for creating and saving a new Wi-Fi connection profile.

Selecting a Wi-Fi Connection Profile

Explains how to manually choose and activate a saved Wi-Fi connection profile.

Editing a Wi-Fi Connection Profile

Guides users on how to modify the settings of an existing Wi-Fi connection profile.

Removing a Wi-Fi Connection Profile

Details the procedure for deleting a previously saved Wi-Fi connection profile.

Loading a Paper Roll

Provides clear instructions on how to replace the paper roll in the terminal's printer.

Transactions

Performing Transactions

Explains the primary method for initiating a sale transaction by entering the amount directly.

Contactless High Value Payment (HVP) – Wallet Payments

Describes contactless payments above the limit, verified by Cardholder Device CDCVM.

Dealing with Contactless Card Read Failures

Addresses common issues during contactless card reads and provides troubleshooting steps.

Printing the Customer Copy (Duplicate)

Details how to print a duplicate customer receipt, especially for contactless transactions.

Sales - Inserted Cards (Method One)

Step-by-step guide for processing sales using inserted chip cards via Method One.

Sales - Inserted Cards (Method Two)

Step-by-step guide for processing sales using inserted chip cards via Method Two.

Sales - Contactless Cards

Provides instructions for processing sales transactions using contactless cards.

Sales - Swiped Cards

Details the procedure for processing sales transactions by swiping cards.

Sales with Gratuity (Tip Mode)

Explains how to enable and utilize the Gratuity/Tip mode for adding tips to transactions.

Sales with Gratuity - Inserted Cards (On Screen Method)

Guides on processing sales with gratuity for inserted cards using the on-screen prompt.

Sales with Gratuity - Inserted Cards (On Ticket Method)

Explains processing sales with gratuity for inserted cards via the on-ticket method.

Sales with Gratuity - Swiped Cards

Details processing sales with gratuity for swiped cards, including signature and tip entry.

Sales with Cashback

Explains how to process sales transactions that include providing cashback to the customer.

Split Bills

Describes the functionality for dividing a total bill amount among multiple customers.

Surcharging

Explains the surcharge feature for automatically adding set amounts or percentages to transactions.

Refunds

Details the step-by-step process for executing refund transactions on the terminal.

Mailorder Transactions (Customer Not Present)

Guides on performing mail order transactions where the customer and card are not physically present.

Mailorder - CSC/AVS Results

Explains the outcomes of Card Security Code (CSC) and Address Verification Service (AVS) checks.

Mailorder - Sales & Refunds

Details the procedure for manual entry of card details for mail order sales and refunds.

Account Verification

Describes performing account verification to confirm card validity without impacting the customer's balance.

Hotel Mode

Explains the use of Hotel Mode for pre-authorising large value transactions, common in hotels or rentals.

Reversals

Details how to reverse a transaction immediately after completion if an error is detected.

Duplicate Receipts

Explains the process of printing duplicate customer receipts for the most recent transaction.

Cash Advance

Guides users on how to perform cash advance transactions using the terminal.

Authorisation Only

Describes performing authorisation-only transactions to check credit limits without capturing transaction details.

Declined Transactions

Explains the various messages and procedures encountered when a transaction is declined.

Referrals

Details transactions that require voice authorisation due to additional security checks by the acquirer.

Forced Transactions

Explains how to complete transactions using a previously obtained authorisation code.

Transaction Receipts

Merchant Copy - Signature Transactions

Shows an example of a merchant copy receipt for signature-based transactions.

Merchant Copy - Signature Transactions and Gratuity

Provides an example of a merchant receipt for signature transactions that include gratuity.

Merchant Copy - PIN Transactions

Illustrates an example of a merchant copy receipt for transactions requiring a PIN entry.

Merchant Copy - PIN Transactions and Gratuity

Shows an example merchant receipt for PIN transactions that include gratuity.

Merchant Copy - Contactless Transactions

Presents an example merchant copy receipt for contactless card transactions.

Customer Copy - Keyed Cards with Signature

Displays an example customer copy receipt for keyed card transactions with signature.

Inserted Cards with PIN Entry (Customer Copy)

Shows an example customer receipt for inserted card transactions requiring PIN entry.

Contactless Cards (Customer Copy)

Provides an example customer copy receipt for contactless card transactions.

Pre-Paid Cards (Customer Copy)

Displays an example customer copy receipt specific to pre-paid card transactions.

Declined and Void Receipts

Features examples of receipts generated for declined or voided transactions.

Transaction Referencing

Explains the functionality of transaction referencing for operators, locations, or other identifiers.

Reports

End of Day Report

Details the one-touch procedure for generating the End of Day report and its importance.

Banking Report

Explains how to perform a Banking report to reconcile terminal totals with acquirer totals.

X Balance Report

Describes the X Balance report, used for printing transaction totals without resetting terminal data.

Z Balance Report

Details the Z Balance report, used for printing transaction totals with a reset of terminal data.

Stored Report

Explains how to print a report showing transactions stored in the terminal awaiting transmission.

TMS Report

Describes the TMS report which indicates the success or failure of the terminal's management system calls.

Supervisor Functions

Supervisor Password

Explains the purpose of the Supervisor password and provides guidance on changing it.

Supervisor Password Change (Initial Transaction)

Guides on how to change the Supervisor password during the first transaction.

Refund Password

Discusses the option of setting a separate password specifically for Refund functions.

Supervisor Menus

Details how to access and navigate the various Supervisor menus on the terminal.

First Supervisor Menu Screen

Outlines functions available on the first Supervisor menu screen, including Handset ID and Password.

Second Supervisor Menu Screen

Covers functions on the second Supervisor menu screen, such as Tips and Op Mode.

Third Supervisor Menu Screen

Details functions on the third Supervisor menu screen, including Intl and Saletype.

Fourth Supervisor Menu Screen

Lists functions on the fourth Supervisor menu screen, such as Date Time and Backlight.

Supervisor Sub-Menus (Password Menu)

Summarizes functions within the Password sub-menu, including data deletion and password resets.

First Config Menu Screen

Details functions within the first Config menu screen, such as printing EMV data and setting PSTN prefixes.

Second Config Menu Screen

Lists functions available on the second Config menu screen, specifically mobile network selection.

Shortcut Menu Screen

Outlines functions accessible via the Shortcut menu, including Contactless and Bluetooth settings.

Second Shortcut Menu Screen

Details functions on the second Shortcut menu screen, specifically Wi-Fi setup.

Troubleshooting

Frequently Asked Questions

Addresses common user queries regarding terminal status, printing, passwords, SIM codes, and PIN attempts.

Mobile Terminal Network Issues

Provides solutions for problems related to mobile network display and Bluetooth terminal status.

Customer PIN Code Issues

Offers guidance on handling situations where a customer has forgotten their PIN code.

Transaction Referrals and Contactless Issues

Troubleshoots frequent transaction referrals and common problems with contactless transactions.

Screen Contrast Adjustment

Explains how to adjust the screen contrast on specific iWL221 & iWL222 models.

Screen Messages

Lists and explains various on-screen messages indicating errors or providing information.

Screen Messages (Processing, Operation, Invalid)

Continues the explanation of screen messages related to processing errors and invalid operations/cards.

Screen Messages (Memory, Contactless)

Details screen messages concerning memory status and specific contactless transaction scenarios.

Diagnostic Codes

Lists and explains diagnostic (DIAG) codes that may appear on receipts and reports.

Diagnostic Codes (Continued)

Continues the list of diagnostic codes, including those for communications errors and invalid data.

Menu Structure

Presents a visual diagram illustrating the terminal's menu hierarchy for easy navigation.

Notes

Certification

Details the CE marking, essential requirements, and compliance with harmonised standards.

Operating Environment

Specifies the terminal's electrical supply characteristics and recommended operating/storage temperatures.

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