Olivetti d-Copia 5002MF

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Sending Faxes from PC > Basic Transmission

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Table of Contents3
Contents8
Preface8
About the FAX Operation Guide (this Guide)8
Structure of the Guide8
Conventions Used in this Guide9
Legal and Safety Information12
Notice13
Safety Conventions in this Guide13
About this Operation Guide14
Legal Notice14
Fcc Part 68 Requirements14
Important Safety Instructions15
Importantes Mesures de Securite15
Canadian IC Requirements16
Conditions de L'IC Canadienne16
Technical Regulations for Terminal Equipment17
Network Compatibility Declaration17
Trademark Information17
Before Using the Fax Machine19
Part Names and Functions20
Machine20
Operation Panel22
[Job Separator] Indicator22
Touch Panel23
Previewing Images25
Entering Numbers28
Quick Setup Wizard29
FAX Setup Items29
FAX and Power off Setup Procedure30
Setting Date and Time31
Registering Destinations in the Address Book32
Adding a Destination (Address Book)32
Adding a Destination on One Touch Key40
Quick Setup Screen43
Functions Available for Registration in the Quick Setup Screen43
Changing Registration44
Registering Shortcuts46
Adding Shortcuts46
Editing Shortcuts47
Deleting Shortcuts47
Sending Faxes48
Basic Transmission Procedure49
Using Redial50
Checking the Send Status51
Priority Override Send51
Cancelling Memory Transmission (While Originals Are Being Scanned)52
Cancelling Memory Transmission (During Communication)52
Cancelling Transmission (Disconnection of Communication)53
Methods for Entering the Destination54
Entering the Destination Fax Number with the Numeric Keys54
Choosing from the Address Book56
Choosing from the One Touch Key58
Choosing from the Search (No.)58
Choosing from the Destination History59
Checking and Editing Destinations60
Broadcast Transmission61
Login/Logout64
Logging in When User Login Administration Has Been Enabled64
Logging in When Job Accounting Has Been Enabled65
FAX Transmission Functions67
Original Size69
Mixed Size Originals69
2-Sided/Book Original70
Original Orientation70
Sending Size70
Long Original71
Org. Manual Feed (DP)71
Density71
Original Image71
Fax TX Resolution72
Zoom72
Centering72
Border Erase/Full Scan73
Fax Delayed Transmission74
Setting the Delayed Transmission75
Changing/Deleting Delayed Transmission75
Cancelling Delayed Transmissions (Queued)76
Immediate Transmission76
Continuous Scan76
Job Finish Notice76
File Name Entry77
Fax Direct Transmission77
Cancelling Direct Transmission77
Send and Print77
Send and Store78
Fax TX Report78
Detect Multi-Fed Originals78
Detect Stapled Originals79
Manual Send79
Standby Transmission80
Interrupt Send81
Using Chain Dial82
Using Favorites84
Receiving Faxes85
FAX Reception86
Reception Method86
Set the Reception Method86
Automatic Reception87
Flow of Automatic Reception87
Canceling Reception (Disconnection of Communication)87
Manual Reception88
Flow of Manual Reception88
Fax Reception Functions89
Media Type for Print Output90
FAX Exclusive Paper Source91
Multipurpose Tray91
Reduced RX Size91
Reception Date/Time92
Duplex Printing92
In 1 Print92
Using Convenient Fax Functions93
Memory Forwarding94
Type of Forwarding Destination and Requirements for Forwarding94
Forward Settings96
Forward All Received Documents (Use Rule for All Receptions)96
Forward Only Received Documents that Match the Conditions (Use Rule for Specific RX)98
Forward Received Documents that Do Not Match the Conditions100
Cancelling Memory Forwarding102
Changing/Deleting Requirements for Forwarding102
Raising the Priority of Requirements for Forwarding103
Cancelling the Setting of Rx/Forward Rules103
Forwarding Detail Settings104
Forwarding Time Setting104
File Format Setting104
File Separation105
Email Subject Add. Info. Setting105
FTP Encrypted TX Setting106
Print Setting106
File Name Registration107
Settings for Forwarding from Embedded Web Server RX (Forward Settings)109
FAX Box Function110
FAX Box110
Sub Address Communication110
Registering a FAX Box111
Changing FAX Box112
Deleting FAX Box113
Printing Originals from a FAX Box114
Checking Details115
Previewing Images115
Deleting Originals after Printing from a FAX Box115
Deleting Originals from a FAX Box116
Printing a FAX Box List116
Sub Address Transmission118
Sub Address Reception119
Polling Communication121
Polling Transmission121
Polling Reception124
Printing from a Polling Box126
Checking Details127
Deleting Originals in a Polling Box127
FAX Memory RX Box128
How to Print from the FAX Memory RX Box128
How to Delete a Fax from the FAX Memory RX Box129
Encryption130
Registering an Encryption Key131
Changing Registration Contents of Encryption Key131
Deleting Registration Contents of Encryption Key132
Using the Encrypted Transmission132
Setting the Encrypted Reception133
Using a Connected Telephone134
Fax/Phone Auto Switch Reception134
Fax/Answering Machine Auto Switch Reception136
DRD Reception (Available for some Countries.)138
Manual Send140
Manual Reception141
Remote Switch Function142
Sending Faxes from PC143
Flow of Network FAX Sending144
Flow of Network FAX Receiving144
Setup145
Installing the FAX Driver146
Uninstalling the FAX Driver148
Basic Transmission149
Configuring the Driver Default Settings152
Default Settings Dialog Box153
Changing Transmit Settings157
Using Cover Pages162
Cover Page Registration (Default Settings)168
Transmission Control174
Managing Jobs175
Various Tools for Checking Transmission Results and Registration Status176
Checking FAX Job History177
Displaying Job Log Screen177
Description of the Job Log Screen178
Checking Details of the Job Log179
Printing Administrative Reports (Result Report Setting)181
Send Result Reports181
Attach Image of NW FAX181
Report for Job Canceled before Sending182
Recipient Format182
FAX RX Result Reports183
Activity Report (Outgoing FAX Report and Incoming FAX Report)184
Printing Activity Reports184
Automatic Printout184
Status Page185
Reporting FAX Receipt Result by E-Mail186
Confirmation Screen of Destinations187
Fax Settings188
Default FAX Settings189
Operation Method189
System Menu Settings190
Device Settings191
Notification/Report194
Function Settings195
Security Settings203
Transmission Restriction204
Registering Permit FAX no205
Changing Permit FAX no206
Deleting Permit FAX no206
Registering Reject FAX no207
Changing Reject FAX no207
Deleting Reject FAX no208
Registering Permit ID no208
Changing Permit ID no209
Deleting Permit ID no209
Setting Send Restriction210
Setting Reception Restriction210
Unknown Number Reception210
Unusable Time212
Account Management213
Optional Equipment215
Internet FAX Kit(A) "Internet FAX Kit216
Dual FAX217
Dual FAX Settings217
Reception Port Selection217
Job Accounting Port Restrictions218
Internet Faxing (I-FAX)219
What Is I-FAX220
I-FAX Settings223
Accessing Embedded Web Server RX223
I-FAX Default Settings225
I-FAX Transmission Procedure229
Checking the Send Status231
I-FAX Reception232
11 Troubleshooting233
Indicators During Sending/Receiving Operation234
Responding to an Attention Indicator Flashes234
Precautions When Turning Power off235
Messages236
Error Code List238
Troubleshooting242
Common Inquiries244
12 Appendix245
Character Entry Method246
Entry Screens246
Entering Characters248
Specifications249
Menu Map251
Received FAX Sizes and Paper Priority (Metric Model)258
Received FAX Sizes and Paper Priority (Inch Model)262
Index264

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