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All in One Printer
C4540
Ricoh C4540 User Manual
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Prevent
ing Inform
ation Leaks
98
3
C
P
ress
[
File Management
]
.
D
P
ress
[
Change Password
]
.
E
E
nter the password us
ing the number keys.
You can use 4 to
8 numbers as th
e password for the stored file.
F
P
ress
[
OK
]
.
G
Confirm t
he password by re-enter
ing i
t using the number keys.
H
P
ress
[
OK
]
.
I
P
ress
[
OK
]
.
Apoll
onC1-
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a
per.
book
Page
98
T
hur
s
d
ay,
March 30,
20
06
12
:47 PM
105
107
Table of Contents
Table of Contents
5
How to Read this Manual
9
Symbols
9
Getting Started
11
Enhanced Security
11
Glossary
12
Setting up the Machine
13
Security Measures Provided by this Machine
15
Using Authentication and Managing Users
15
Preventing Information Leaks
15
Limiting and Controlling Access
17
Enhanced Network Security
18
Authentication and Its Application
19
Administrators and Users
19
Administrators
19
User
20
The Management Function
21
About Administrator Authentication
22
About User Authentication
23
Enabling Authentication
24
Authentication Setting Procedure
24
Administrator Authentication
25
Specifying Administrator Privileges
25
Registering the Administrator
28
Logging on Using Administrator Authentication
31
Logging off Using Administrator Authentication
34
Changing the Administrator
35
User Authentication
37
User Code Authentication
37
Basic Authentication
41
Windows Authentication
50
LDAP Authentication
58
Integration Server Authentication
65
If User Authentication Is Specified
74
User Code Authentication (Using the Control Panel)
74
User Code Authentication (Using a Printer Driver)
74
Login (Using the Control Panel)
75
Log off (Using the Control Panel)
76
Login (Using a Printer Driver)
77
Login (Using Web Image Monitor)
77
Log off (Using Web Image Monitor)
77
Auto Logout
78
Authentication Using an External Device
79
Preventing Information Leaks
81
Guarding against Unauthorized Copying
81
Unauthorized Copy Prevention
82
Data Security for Copying
83
Printing Limitations
84
Notice
85
Printing with Unauthorized Copy Prevention and Data Security for Copying
85
Printing a Confidential Document
88
Choosing a Locked Print File
88
Printing a Locked Print File
89
Deleting Locked Print Files
90
Changing Passwords of Locked Print Files
92
Unlocking Locked Print Files
94
Specifying Access Permission for Stored Files
95
Assigning Users and Access Permission for Stored Files
96
Specifying Access Privileges for Files Stored Using the Scanner and Fax Functions
99
Assigning the User and the Access Permission for the User's Stored Files
102
Specifying Passwords for the Stored Files
105
Unlocking Files
107
Preventing Data Leaks Due to Unauthorized Transmission
109
Restrictions on Destinations
109
Protecting the Address Book
112
Address Book Access Permission
112
Encrypting the Data in the Address Book
115
Deleting Data on the Hard Disk
118
Overwriting the Data on the Hard Disk
118
Managing Access to the Machine
127
Preventing Modification of Machine Settings
127
Menu Protect
128
Limiting Available Functions
132
Specifying Which Functions Are Available
132
Managing Log Files
134
Specifying Delete All Logs
134
Transfer Log Setting
135
Enhanced Network Security
137
Preventing Unauthorized Access
137
Enabling/Disabling Protocols
137
Access Control
138
Specifying Network Security Level
139
Encrypting Transmitted Passwords
143
Driver Encryption Key
143
Group Password for PDF Files
145
IPP Authentication Password
147
Protection Using Encryption
148
SSL (Secure Sockets Layer) Encryption
149
User Settings for SSL (Secure Sockets Layer)
154
Setting the SSL / TLS Encryption Mode
155
Snmpv3 Encryption
157
Changing the Extended Security Functions
159
Settings
161
Other Security Functions
166
Fax Function
166
Scanner Function
167
Limiting Machine Operation to Customers Only
168
Settings
168
Troubleshooting
173
Authentication Does Not Work Properly
173
A Message Appears
173
Machine Cannot be Operated
175
Appendix
177
Operations by the Supervisor
177
Logging on as the Supervisor
177
Logging off as the Supervisor
178
Changing the Supervisor
179
Resetting an Administrator's Password
180
Machine Administrator Settings
182
System Settings
182
Maintenance
184
Copier / Document Server Features
184
Facsimile Features
185
Printer Features
186
Scanner Features
187
Settings Via Web Image Monitor
188
Settings Via Smartdevicemonitor for Admin
190
Network Administrator Settings
191
System Settings
191
Facsimile Features
192
Scanner Features
192
Settings Via Web Image Monitor
192
Settings Via Smartdevicemonitor for Admin
194
File Administrator Settings
195
System Settings
195
Facsimile Features
195
Printer Features
195
Settings Via Web Image Monitor
196
User Administrator Settings
197
System Settings
197
Settings Via Web Image Monitor
198
Settings Via Smartdevicemonitor for Admin
198
Document Server File Permissions
199
The Privilege for User Account Settings in the Address Book
200
User Settings
203
Copier / Document Server Features
203
Printer Functions
207
Scanner Features
209
Facsimile Features
210
System Settings
212
Web Image Monitor Setting
218
Functions that Require Options
232
Index
233
Other manuals for Ricoh C4540
Facsimile Reference
298 pages
General Settings Guide
331 pages
Quick Reference Guide
8 pages
Network Guide
140 pages
Safety Information
128 pages
4
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Ricoh C4540 Specifications
General
Brand
Ricoh
Model
C4540
Category
All in One Printer
Language
English
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