Security
WorkCentre 5300 Series Multifunction Printer
System Administrator Guide
49
Personalization
Personalization is the process of customizing services for a specific user. If your network is connected to
an LDAP server, the printer can look up a user’s home directory and email address when using the Scan
to Home, or Email scanning features.
Note: Personalization is only available when the printer is configured to use network authentication.
Local Authentication
Setting Up Local Authentication
To configure local authentication:
1. In CentreWare IS, click Properties > Security > Authentication Configuration.
2. On the Authentication Configuration page, next to Login Type, select Login to Local Accounts.
3. Select Enabled next to Print Stored File from Folder, or Enabled next to Folder to PC/Server
Enabled to enable these services.
4. Select Enabled next to Non-account Print to allow users without accounts to access the printer.
5. Click Apply, then click Reboot Machine.
To restrict or allow access to tools and features, see Controlling Access to Tools and Features on
page 54.
User Information
Before you can define access rights for users, user information must be defined. You can add or edit the
printer’s internal User Information Database with user information, or you can specify a network
database or LDAP server containing user information.
Adding User Information to the Local Database
1. In CentreWare IS, click Properties > Security > Authentication Configuration.
2. At the bottom of the page, click Next.
3. On the Authentication Configuration > Step 2 of 2 page, under Authentication Configuration,
type the number of the account that you want to edit, and click Edit.
4. Type the user’s Name, ID, and Passcode. Retype the passcode to verify.
5. Under Feature Access, select the features that the user is allowed to access.
6. Under User Role, select one of the following:
• System Administrator: The authenticated user in this role is allowed to access all services
and settings.
• Account Administrator: The authenticated user in this role is allowed to access accounting
settings and other services and settings that are locked.
• User: The authenticated user in this role is allowed to access services and features defined by
the system administrator.
Note: Users who are not authenticated cannot access features that are locked.
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