Scanning
WorkCentre 5300 Series Multifunction Printer
System Administrator Guide
97
Scanning to an Email Address
The Email feature allows users to scan a document and send it as an Email attachment to one or more
Email addresses.
Notes:
• To use this feature, you must purchase and install the Scan Kit. See the instructions
included with the kit for details.
• For instructions explaining how to use this feature, see the User Guide at
www.xerox.com/office/WC53XXdocs.
Before you begin:
• Purchase and install the Scan Kit. See the instructions included with the kit for details.
• Configure SMTP settings. For details, see Configuring SMTP Server Settings on page 31. Note the
IP Address or host name of your SMTP server.
• Create an email account for the printer. The printer uses this address as the default text in the
From: field of the email.
Configuring Email Settings
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch System Settings > E-mail / Internet Fax Service Settings > E-mail Control.
3. Change the following settings as necessary:
• Maximum Address Entries: Select the maximum number of email addresses that a scanned
document can be sent to. This includes To:, Cc:, and Bcc: fields.
• Incoming E-Mail Print Options: Select the parts of the email that you want to print.
• Print Attachment Only:
• Attachment, Full Headers & Message:
• Attachment, Basic Headers & Message:
• Print Error Notification E-mail: Touch On to print an error report when an email transmission
error occurs.
• Response to Read Receipts: Touch On to allow the printer to respond to a request for a read
receipt (MDN) after an email is received.
• Read Receipts: Touch On to allow the printer to request a read reciept (MDN) when an email
is sent.
Note: This does not apply to the Internet Fax service. For Internet Fax, read receipt settings, go to
Tools > Fax Service Settings > Internet Fax Control > Delivery Confirmation Method.
• Print Delivery Confirmation Mail: Touch On to print a confirmation report (DSN response or
MDN response) for every transmission. Touch Print when delivery fails to print a report when
a transmission fails.
• Split Send Method: Touch Split into Pages, or Split by Data Size to split a large email into
multiple email messages.
• Maximum Data Size per E-Mail: Specify the maximum size of an email that will be split
when using the Split by Data Size method.
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