185 Data
Data
You can use Data to store information like a card index system, with a
separate entry for each ‘card’.
When you first use Data, the ‘labels’ (e.g. Subject:, Notes:, and so on) are
designed so that you can start a ‘knowledgebase’ of information about any
subject straight away. You can use the standard labels to keep track of items of
information about different subjects in one file or in different files. For
example, you may want to keep a database for notes about software products,
another one for interesting web sites, and another for restaurants you want to
visit.
You can also create databases for other types of information by changing the
labels to match the information you want to enter. See “Customizing the
Database” later.
You can add entries in any order. You can sort them into alphabetical order
later; see “Sorting Entries” later.
To add an entry:
1. Tap the New entry button or select the command on the Edit menu.
2. Type the information in the appropriate boxes. If you don’t have any
information for one of the labels, you can leave the box blank.
• Tap on a label or use the Tab key to move between the boxes. Use the
scroll bar to move to boxes which are not currently displayed.
3. While you’re typing, you can use the arrow keys to move the cursor
around the text. Press Enter to start a new line of text.
• Use the Object button to insert information from another program, e.g.
a sketch. Select the program to use, then use the other program to
create the ‘object’. Close the other program to return to Data.
4. Use the Save button when you’ve finished typing an entry. This saves the
information you’ve typed, and clears the dialog so that you can type
another entry.
5. Use the Close button when you have finished adding your entries.
Data has two views you can use to look at entries. The Card view shows the
information for each entry as a single page. A list of entries is shown in the
Card browser next to the page; the currently displayed entry is marked with a
bullet. The List view shows entries in a list, one entry per line, like a telephone
directory.
ADDING AN ENTRY
LOOKING AT ENTRIES
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