Data 186
• Tap the Cards button or the List button on the toolbar to move to a
view, or select the commands on the View menu to switch between the
views.
• In the Card view, tap on an entry from the Card browser to display the
entry. You can also use the Next and Prev buttons or left and right
arrow keys to move between entries.
• In the List view, use the up and down arrow keys to move through the
list. You can use the scroll bars or the left and right arrow keys to see
the other columns not currently shown.
Entries are listed in the order you add them. To sort them into alphabetical
order, select Sort by label on the Tools menu. You can sort by any label and
can also set the number of the labels to sort by, if you wish to sort by more
than one label.
For example, in a database where you keep lists of your CDs, you could sort
using the ‘Artist’ label, or the ‘Title’. Or, you may wish to sort using both
labels, ‘Artist’, then ‘Title’.
Note! See “Customizing the Database” for more about setting up a database
with different labels.
You can change the order of the labels in the Card view, and the columns in
the List view, and change the way the labels are displayed.
To change the order or display of a label or a column:
1. On the Tools menu, select Label preferences or Column preferences.
2. Tap the label or column, or press the Spacebar to tick the label(s) or
column(s) you wish to change, then use:
• 7he Move up or Move down buttons to move them to a new position
with respect to the other labels or columns.
• 7he Hide/Show button to ‘hide’ the label or column so that its
information will not appear in the Card view or List view. You may
wish to do this if the information is confidential and you do not wish
the information to appear on screen in the Data views. Even if a label
or column is hidden, you can still view and edit its information when
you add or edit an entry.
• 7he Font button to change the font size or type, or apply other
formatting to the text.
You can also use View preferences in the Card view or List view to control
how each view looks.
You can find a particular entry, or a number of entries, simply by typing the
text or characters that you want to find into the ‘Find:’ box. You can do this in
either view.
SORTING ENTRIES
CUSTOMIZING DATA
FINDING AN ENTRY
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