29 Working with the MC 218
To go to a file or folder:
• Highlight it and tap it again, or press Enter.
You can prevent other people from opening your Word and Sheet files by
setting a password for each file. For example, you may have a Sheet database
containing your personal finance details.
To set a password on a file:
1. While you are in the file, select Password on the File menu.
2. Type your password twice for confirmation. Choose a password that is not
easily forgotten, but one that is not easy for other people to guess.
3. Press the OK button, and the file is saved immediately with the password.
When you want to open the file, you will be asked to type in the password.
Warning! If you have forgotten the password for a file then you will not be
able to open it.
The password on an individual file will protect it if you transfer it to a
Memory disk or another machine. If you copy the file, the copy will be
protected by the same password. The password also prevents the file being
converted to another format on a PC.
You can prevent a file from being accidentally changed by making it a ‘read-
only’ file.
To make a file read-only:
• Highlight the file on the Desktop screen and select Properties on the File
menu. Then tick the Read-only box.
Files that have been created on a PC and then transferred to the MC 218 may
also be ‘read-only’ files.
To check whether a file is a read-only file:
• Highlight it on the Desktop screen and select Properties on the File menu.
Note! If you transfer a read-only file to another machine, it can be viewed,
and the read-only attribute can be removed.
You can move, copy and rename files and folders.
To move one or more folders or files from one location to another:
1. First highlight the file(s) or folder(s) to select them. To highlight a
consecutive list of files or folders, highlight the first one, hold down the
Shift key, and then highlight the last one. To select items that are not
consecutive, hold down the Ctrl key and tap each file/folder in turn.
To select all the files/folders in the current folder, use Select all on the
Edit menu. To deselect items, press the Esc key.
2. On the Edit menu, select Cut (move). A dotted line appears round the file/
USING PASSWORDS
CHANGING FILE ATTRIBUTES
MANAGING FOLDERS
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