Using the ScanSnap in Various Ways (for Windows users)
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z Make sure to cover the entire character string when marking it.
Mark sections so that the entire section is evenly colored.
z Do not mark more than ten sections per page.
Good example:
Bad example 1:
(does not cover the entire section)
Bad example 2:
(unevenly colored)
z It is recommended that you use a blue or a green highlight pen for marking. When you use
colors such as pink or yellow for marking, the marked sections may not be recognized as
keywords.
z Use a blue highlight pen for documents with dark background colors such as newspapers.
Marked sections may not be detected when a color other than blue is used.
z For the following document types, marked sections cannot be recognized and set as key-
words:
- Color documents such as catalogues or pamphlets
- Documents in which two or more colors are used for marking
- Documents containing colors other than for marking (pens other than highlight pens are
used or the document is stained)
- Documents with too many marked sections on a single page
z The following types of marked character strings cannot be set as keywords:
- The size of marked section is outside the supported range
- The marking is irregular (e.g. skewed)
- Multiple marked sections are too close to each other
- The color of the highlight pen is too pale or the color has faded
z When you mark more than one character string, make sure to leave a gap of at least 5 mm
between the marked sections.Marked sections that are too close to each other may be
detected as one marked section.
z In the following case, character strings surrounding marked sections may be set as key-
words:
- Marked section overlaps the line above and below
z In the following cases, unmarked character strings may be set as keywords:
- Color documents such as catalogues or pamphlets
- Documents with color text, diagrams, pictures, tables and lines
- Documents containing sections framed by a highlight pen
- Stained documents
z Increase the resolution when you have trouble setting the keywords correctly.
z Keywords set for a PDF file can be checked in the ScanSnap Organizer Main Window
(thumbnail view), or in [Document Properties] of Adobe Acrobat / Adobe Reader.
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